Personnel Database/Processing
From PCSAR
This task is currently handled by Brett Wuth. It is my intention to eventually redesign this process so it can be done by anyone.
Contents |
[edit] What It Does
[edit] Each month the database is processed to accomplish
- creates the Call Out List
- creates the First Call List, and distributes it via e-mail
- updates the e-mailing lists (members, board, various committees)
- creates the personnel records for members whose information has changed: Personnel Record Printing
- e-mails the membership list to SAR Alberta
- e-mails the above documents to the Membership Coordinator for printing and distribution
- sends the First Call List to STARS and the RCMP
- update access to the website
- upload lists to Rapid Notify, the automated call-out system
[edit] When requested, the database can be processed to
- create mailing labels
- print participation dates
[edit] How To Do It
How To Process Personnel Database
[edit] Future Things To Do
- Add <Solo> for solo activities, in-line with <Part>
- Print lines in blank personnel record to be written on.* Reorder fields in printed personnel record
- see mail/pcsar -> 13 DF Bob Costa Oct23 Brett Wuth personnel record
- difference between work phone number for emergency contact and for administrative contact
- Produce a report of whose first aid certification is about to expire
[edit] New Things to Ask For
If you're searching the database by hand for the same information over and over again, it's worthwhile to have a script written (by BrettWuth) to produce a report. As a rule of thumb if you're about to do exactly the same report a second time, give BrettWuth a call and let him scope out how difficult it would be to write a report for you.
If on the other hand you're doing a lot of different queries, all only once, then it would be a good idea to export the data to general purpose database that has a good GUI (graphical) query front-end.
As an aside, I already have and use a simple script that extracts just the current members from the database.
