Editing Administrator/Role Description
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:::: ''20 transactions/month (booking: cheques + related) | :::: ''20 transactions/month (booking: cheques + related) | ||
::::: ''0.3h/transaction | ::::: ''0.3h/transaction | ||
- | * prepare monthly financial statements | + | * prepare monthly financial statements consiting of a balance sheet, statement of income and expense, cheque register and bank statement reconciliation |
::: ''time estimate: 2.0h/mon | ::: ''time estimate: 2.0h/mon | ||
* deliver to each committee a periodic reminder of what portion of their budget line items they've spent and still have available | * deliver to each committee a periodic reminder of what portion of their budget line items they've spent and still have available | ||
::: ''time estimate: 0.3h/mon : approx 4 set of reminders/year * 1h/set of reminders | ::: ''time estimate: 0.3h/mon : approx 4 set of reminders/year * 1h/set of reminders | ||
* ''Perform financial transactions according to funders' policies (e.g. AGLC); prepare financial statements required by funders | * ''Perform financial transactions according to funders' policies (e.g. AGLC); prepare financial statements required by funders | ||
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::: ''This responsibility has not been approved as a change to the role description, but is included under the "such other responsibilities as may be directed by the President". It should be incorporated in the next revision of the Role Description. | ::: ''This responsibility has not been approved as a change to the role description, but is included under the "such other responsibilities as may be directed by the President". It should be incorporated in the next revision of the Role Description. | ||
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::: ''most coordination can be done by e-mail/website; no need to attend committee meetings | ::: ''most coordination can be done by e-mail/website; no need to attend committee meetings | ||
- | * bring the membership database monthly up to date. Consolidate changes from various sources such as approval of new members, changes made in the Membership Binder - individual records or call-out sheet, e-mailed changes, sign-in sheets from incidents or events, meeting minutes and | + | * bring the membership database monthly up to date. Consolidate changes from various sources such as approval of new members, changes made in the Membership Binder - individual records or call-out sheet, e-mailed changes, sign-in sheets from incidents or events, meeting minutes and personnal request to the Administrator. |
::: ''time estimate: 2.5h/mon : 0.1h/record update * 25 updates/month | ::: ''time estimate: 2.5h/mon : 0.1h/record update * 25 updates/month | ||
* maintain the membership binder up to date | * maintain the membership binder up to date | ||
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:::: ''separate out records for year: 2h/audit | :::: ''separate out records for year: 2h/audit | ||
:::: ''time estimate: respond to question of auditors: 3h/audit | :::: ''time estimate: respond to question of auditors: 3h/audit | ||
- | * Draft a report based on the committee's | + | * Draft a report based on the committee's finding for their signature |
::: ''time estimate: 0.1h/mon : 1h/audit | ::: ''time estimate: 0.1h/mon : 1h/audit | ||
* Distribute the committee's report as part of the annual general meeting | * Distribute the committee's report as part of the annual general meeting | ||
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::: ''2015-08 Preplan Committee no longer wants this second copy maintained in the MCP. This item should be removed in the next revision of the Role Description. | ::: ''2015-08 Preplan Committee no longer wants this second copy maintained in the MCP. This item should be removed in the next revision of the Role Description. | ||
- | * ''Maintain a | + | * ''Maintain a stock of forms used on incidents, so that overhead teams can restock supplies when incidents are over. |
::: ''This responsibility has not been approved as a change to the role description, but is included under the "such other responsibilities as may be directed by the President". It should be incorporated in the next revision of the Role Description. | ::: ''This responsibility has not been approved as a change to the role description, but is included under the "such other responsibilities as may be directed by the President". It should be incorporated in the next revision of the Role Description. | ||
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== Knowledge, Skills, Abilities == | == Knowledge, Skills, Abilities == | ||
{{Job description/Abilities}} <!-- Don't remove this line --> | {{Job description/Abilities}} <!-- Don't remove this line --> | ||
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Time: | Time: | ||
* expected to contribute approximately 40 hours each month | * expected to contribute approximately 40 hours each month |