Editing Board of Directors/2017-05-02/Minutes

From PCSAR

Warning: You are not logged in. Your IP address will be recorded in this page's edit history.

The edit can be undone. Please check the comparison below to verify that this is what you want to do, and then save the changes below to finish undoing the edit.

__NOTOC__
== Status of this document ==
This document is a draft.  
It has not yet been adopted by the board.
<!--

This document is official.  
It has been adopted by the board at the {{link|Board of Directors/2017-05-02}} meeting.
It can be amended at any board meeting.
-->
== Attending ==
Present:
* {{member|Brett Wuth}} (President)
* {{member|Frank Melo}} (Director at Large)
* {{member|John MacGarva}} (Director at Large)
* {{member|Rose Bonertz}} (Administrator)

Absent with Regret:
* {{member|Igor Grujic}} (Secretary/Treasurer)

Quorum was achieved.

Guests:
* {{member|Susanna MacGarva}} (Former Administrator)

== Meeting ==

=== Call to Order ===
The Meeting was called to order at 17:30 by Brett.
Rose recorded the minutes.

===Agenda===

'''Moved''' by Frank Melo, seconded by John MacGarva that the Agenda be adopted as (amended). Carried

===Minutes===

'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the April 4, 2017 board meeting be adopted as (amended). Carried.

===New Member Applications=== 
Brett reported that there was one potential new member that had not yet submitted their application.

'''Moved''' by John MacGarva, seconded by Frank Melo that the following applicants be approved as Associate Members of the Society:

*	Awaiting one of the Haig Ridge group applications

=== Administrator's Report ===  
 
=== Financial Statements === 
*Adjust budgets, move misc income to donations from searches, flag overages on budgets, increase Sat phone budget to $400
*Move advertising to recruitment, add budget amount to basics course of $120.  
*Move $500 budget amount to briefing trailer supplies from Response supplies. 
*Move some funds from Equipment maintenance $500  
*To amend current budget to increase Phone.com from $250 to $400, to create a budget category for previous years Basic fundamentals course $120 to split the equip maintenance budget between casino and regular funds with regular funds of $700 and casino of $300.  
'''Moved''' by Brett Wuth, seconded by John MacGarva that the Financial Statements be accepted as information.  Carried

===Approval of cheques over $500 or outside budget=== 
""Moved"" by Brett Wuth, seconded by Frank Melo that payment of $3,110.04 to MacGarva Company Ltd. for administrator's services in the months of January, February and March be approved. John abstained and carried.

Suggested motion: Moved by ________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved. 
Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

===Functional Area Reports===
 
===Liaison=== (Brett) 
*Regional SAR meeting attended by Brett during the week of April 20th.  Medicine Hat, Lethbridge, Pincher Creek and Crowsnest pass Search and Rescue were all represented.  More regional training was topic of discussion.  Rotate meetings between each location.  Stacy was re-elected as South Regions Director and Matt

*SAR Alberta AGM April 30th in Slave Lake.  Good attendance, combined with training weekend.  Standardization causing some problems.  Shane Elder the Vice President from Edmonton, was absent.  Fire commissioner was there and he  gave a good speech.  One idea was a uniform standard.  Clothing needs to perform as PPE as well.  High performance jackets worth the expense must perform and the members feel comfortable wearing it. Functional PPE.
*CNP Fire and RCMP Brett spoke with them and is scheduling a meeting with them.

===Fundraising=== (Igor)
 
===Training=== (Brett)
 
*	Announcements Brett emailed out yesterday.  Thursday May 18th technical rescue,  May 27th hike to Table Mountian have discussion about  steep terrain.  Matt lynch planning hike into whaleback.  
*	LASARA Swift Water course June 10th and 11th at Oldman dam.  There is a waiting list.
*	Provincial Training Days Matt and Brett attending in Slave Lake.  Brett attending one on disaster response, drones and wilderness survival.  Attended overnight campout and search.  Getting better every time.  Well worth it.
*	Provincial Training Grant has been approved.  Trying to get together within the region to discuss which courses are where.

===Membership===
 
1.	Criminal Records Review, ICS100 (Rose, 18:34) 
John sent letters out.  Russel Bruder sent Criminal records check, Joel Smith.  13 members now that meet the requirements.
5.	Equipment (John, 18:36, 3 min) just noticed a broken window on Briefing trailer.  John looking for mylar.  Aprox $300 per roll.  Frank helpful with recall on airbag and plastic lens cover.  Possibly a leak in ceiling.  Need instructions for command post.  Take notes on what is learned.  Put stickers on briefing trailer.
6.	Pre-Plan -- no meeting last month no report
7.	Technical Rescue (Brett, 18:39) 
8.	Call Out -- no report 
9.	Technology (Brett; 18:40) Call Back Number sorted out.
10.	Prevention -- no report 
8.	Strategic Planning (Brett, 18:41) Brett attended volunteer appreciation.  No new members out of it.  John glad he attended.  
•	Level of participation;  increase community involvement as there is dropping attendance.  
•	Strengths; solid financial support, strong moral support.  Easy access for training.  Barriers are amount of work, burnout, mind set, life changes, time to give, paid and unpaid volunteers, volunteers who train but don’t get called in.  
•	CNP looking at a paid model.  PCSAR to think about supporting CNP.  Combining of 2 groups losely knitted.  
•	Other strategies first aid model, train first aid etc.  Target 18 to 40 yr olds.  Inviting general public to training exercises.  Tactics, volunteer appreciation lunch, letter, social media.  Build on ideas for tactics.  We should get back to advertising events in the paper.  Build on doing interesting things in our training.  
•	Advertise in the Community section of the paper.  Wilderness exercises,  facebook, call Nicole Boisenault about May 21st hike. Put posters at post office, pool.  Contacting various groups that might be interested ie other organizations. Speak at events of other groups.  Quad squad, CNP snowmobilers, volunteer ski patrol, Calgary Scramblers, CNP hiking club, 4H, Scouts.  New recruitment brochures, new member packages.
9.	Adjournment (Brett, 18:58) 
Next Board Meeting: June 6, 17:30 
Moved by Brett Wuth, seconded by John MacGarva to adjourn

Please note that all contributions to PCSAR are considered to be released under the Attribution-Share Alike 3.0 Unported (see PCSAR:Copyrights for details). If you don't want your writing to be edited mercilessly and redistributed at will, then don't submit it here.
You are also promising us that you wrote this yourself, or copied it from a public domain or similar free resource. DO NOT SUBMIT COPYRIGHTED WORK WITHOUT PERMISSION!

Summary:

Cancel | Editing help (opens in new window)

Templates used on this page:

Retrieved from "http://pcsar.dyndns.org/mediawiki/index.php/Board_of_Directors/2017-05-02/Minutes"

Editing Board of Directors/2017-05-02/Minutes

From PCSAR

Views

Personal tools

Navigation

Search

Toolbox

@@ Line 1: / Line 1: @@
 __NOTOC__
 == Status of this document ==
-<!--
 This document is a draft.
 It has not yet been adopted by the board.
--->
+<!--
 This document is official.
-It has been adopted by the board at the {{link|Board of Directors/2017-06-06}} meeting.
+It has been adopted by the board at the {{link|Board of Directors/2017-05-02}} meeting.
 It can be amended at any board meeting.
+-->
 == Attending ==
 Present:
@@ Line 48: / Line 47: @@
 Brett reported that there was one potential new member that had not yet submitted their application.
+'''Moved''' by John MacGarva, seconded by Frank Melo that the following applicants be approved as Associate Members of the Society:
+*	Awaiting one of the Haig Ridge group applications
+=== Administrator's Report ===
 === Financial Statements ===
 *Adjust budgets, move misc income to donations from searches, flag overages on budgets, increase Sat phone budget to $400
@@ Line 53: / Line 58: @@
 *Move $500 budget amount to briefing trailer supplies from Response supplies.
 *Move some funds from Equipment maintenance $500
-'''Moved''' by Brett Wuth, seconded by  John MacGarva  to amend current budget to increase Phone.com from $250 to $400, to create a budget category for previous years Basic fundamentals course $120 to split the equip maintenance budget between casino and regular funds with regular funds of $700 and casino of $300.  Carried
+*To amend current budget to increase Phone.com from $250 to $400, to create a budget category for previous years Basic fundamentals course $120 to split the equip maintenance budget between casino and regular funds with regular funds of $700 and casino of $300.
 '''Moved''' by Brett Wuth, seconded by John MacGarva that the Financial Statements be accepted as information.  Carried
 ===Approval of cheques over $500 or outside budget===
-'''Moved''' by Brett Wuth, seconded by Frank Melo that payment of $3,110.04 to MacGarva Company Ltd. for administrator's services in the months of January, February and March be approved. Carried. John abstained.
+""Moved"" by Brett Wuth, seconded by Frank Melo that payment of $3,110.04 to MacGarva Company Ltd. for administrator's services in the months of January, February and March be approved. John abstained and carried.
-=== Liaison ===
+Suggested motion: Moved by ________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
+Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
+===Functional Area Reports===
+===Liaison=== (Brett)
 *Regional SAR meeting attended by Brett during the week of April 20th.  Medicine Hat, Lethbridge, Pincher Creek and Crowsnest pass Search and Rescue were all represented.  More regional training was topic of discussion.  Rotate meetings between each location.  Stacy was re-elected as South Regions Director and Matt
@@ Line 66: / Line 75: @@
 *CNP Fire and RCMP Brett spoke with them and is scheduling a meeting with them.
+===Fundraising=== (Igor)
-=== Training ===
+===Training=== (Brett)
 *	Announcements Brett emailed out yesterday.  Thursday May 18th technical rescue,  May 27th hike to Table Mountian have discussion about  steep terrain.  Matt lynch planning hike into whaleback.
 *	LASARA Swift Water course June 10th and 11th at Oldman dam.  There is a waiting list.
@@ Line 76: / Line 86: @@
 ===Membership===
-*John sent letters out.  Russel Bruder sent Criminal records check, Joel Smith.  13 members now that meet the requirements.
+.	Criminal Records Review, ICS100 (Rose, 18:34)
+John sent letters out.  Russel Bruder sent Criminal records check, Joel Smith.  13 members now that meet the requirements.
-===Equipment===
+.	Equipment (John, 18:36, 3 min) just noticed a broken window on Briefing trailer.  John looking for mylar.  Aprox $300 per roll.  Frank helpful with recall on airbag and plastic lens cover.  Possibly a leak in ceiling.  Need instructions for command post.  Take notes on what is learned.  Put stickers on briefing trailer.
+.	Pre-Plan -- no meeting last month no report
-*John just noticed a broken window on Briefing trailer.
+.	Technical Rescue (Brett, 18:39)
-*John looking for mylar.  Aprox $300 per roll.
+.	Call Out -- no report
-*Frank helpful with recall on airbag and plastic lens cover.
+.	Technology (Brett; 18:40) Call Back Number sorted out.
-*Possibly a leak in ceiling.
+.	Prevention -- no report
-*Need instructions for command post.
+.	Strategic Planning (Brett, 18:41) Brett attended volunteer appreciation.  No new members out of it.  John glad he attended.
-*Take notes on what is learned.
+•	Level of participation;  increase community involvement as there is dropping attendance.
-*Put stickers on briefing trailer.
+•	Strengths; solid financial support, strong moral support.  Easy access for training.  Barriers are amount of work, burnout, mind set, life changes, time to give, paid and unpaid volunteers, volunteers who train but don’t get called in.
+•	CNP looking at a paid model.  PCSAR to think about supporting CNP.  Combining of 2 groups losely knitted.
+•	Other strategies first aid model, train first aid etc.  Target 18 to 40 yr olds.  Inviting general public to training exercises.  Tactics, volunteer appreciation lunch, letter, social media.  Build on ideas for tactics.  We should get back to advertising events in the paper.  Build on doing interesting things in our training.
+•	Advertise in the Community section of the paper.  Wilderness exercises,  facebook, call Nicole Boisenault about May 21st hike. Put posters at post office, pool.  Contacting various groups that might be interested ie other organizations. Speak at events of other groups.  Quad squad, CNP snowmobilers, volunteer ski patrol, Calgary Scramblers, CNP hiking club, 4H, Scouts.  New recruitment brochures, new member packages.
-=== Technology ===
+.	Adjournment (Brett, 18:58)
-*Call Back Number sorted out.
+Next Board Meeting: June 6, 17:30
+Moved by Brett Wuth, seconded by John MacGarva to adjourn
-=== Strategic Planning ===
-*Brett attended volunteer appreciation.  No new members out of it.  John glad he attended.
-*Level of participation;  increase community involvement as there is dropping attendance.
-*Strengths; solid financial support, strong moral support.  Easy access for training.  Barriers are amount of work, burnout, mind set, life changes, time to give, paid and unpaid volunteers, volunteers who train but don’t get called in.
-*CNP looking at a paid model.  PCSAR to think about supporting CNP.  Combining of 2 groups losely knitted.
-*Other strategies first aid model, train first aid etc.  Target 18 to 40 yr olds.  Inviting general public to training exercises.  Tactics, volunteer appreciation lunch, letter, social media.  Build on ideas for tactics.  We should get back to advertising events in the paper.  Build on doing interesting things in our training.
-*Advertise in the Community section of the paper.  Wilderness exercises,  facebook, call Nicole Boisenault about May 21st hike. Put posters at post office, pool.  Contacting various groups that might be interested ie other organizations. Speak at events of other groups.  Quad squad, CNP snowmobilers, volunteer ski patrol, Calgary Scramblers, CNP hiking club, 4H, Scouts.  New recruitment brochures, new member packages.
-=== Adjournment ===
-*Next Board Meeting: June 6, 17:30
-'''Moved''' by Brett Wuth, seconded by John MacGarva to adjourn.  Carried.