Editing Membership Committee
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== Mandate == | == Mandate == | ||
- | + | The mandate of the Membership Committee has not yet been set by the [[Board]]. | |
+ | The following draft mandate is proposed by the Committee. | ||
+ | |||
+ | <blockquote>''The Membership Committee is responsible to make sure the organization has sufficient members with the skills, background and participation level for the organization to meet its needs.''</blockquote> | ||
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+ | To do so, the committee must understand what the personnel needs | ||
+ | of the organization are. | ||
+ | It receives that information from the [[Board]] (for organizational needs) | ||
+ | and the [[Preplan Committee]] (for operational needs). | ||
+ | |||
+ | When there is an insufficient number of members | ||
+ | or a lack members with the specific background or participation level, | ||
+ | the committee recruits from the community for new members. | ||
+ | |||
+ | If there is a lack of specific skills, the committee | ||
+ | coordinates with the [[Training Committee]] | ||
+ | to decide whether to recruit for new members with those skills, | ||
+ | or train existing members. | ||
+ | |||
+ | The committee is responsible to maintain a high retention rate | ||
+ | so that member turn over is low and the need to recruit replacements is low. | ||
+ | To do so, the committee may run programmes to do such things as | ||
+ | * make new members feel welcome | ||
+ | * help existing members feel connected | ||
+ | * provide a positive social environment | ||
+ | * understand why members leave | ||
+ | |||
+ | The committee is responsible for periodically reviewing membership policies | ||
+ | and recommending any useful changes to the [[Board]]. | ||
+ | |||
+ | The committee is responsible for keeping the membership list. | ||
+ | It maintains the personnel record on each member, | ||
+ | which shows both information needed for the organization (such as e-mail address, voting status, participation and committees) | ||
+ | and for operational needs (such as emergency contacts, equipment and operational status). | ||
+ | |||
+ | Annually, the committee reviews the membership list determining who is in good standing. | ||
+ | |||
+ | The committee brings to the [[Board]] for consideration new membership applications. | ||
+ | It tracks which Associate Members qualify for or no longer qualify for Voting membership, | ||
+ | and informs the board of that. | ||
+ | It provides a list of Voting Members for all general meetings. | ||
+ | |||
+ | The committee provides electronic mailing lists that allow e-mail communications between all members | ||
+ | and within each committee. | ||
+ | |||
+ | The committee where necessary provides membership information to outside organizations | ||
+ | such as: | ||
+ | * the provincial government for WCB and insurance coverage | ||
+ | * SAR Alberta for statistics | ||
+ | * the RCMP for service awards | ||
+ | |||
+ | The committee provides operational information in the form of a call-out list and individual personnel records. | ||
== Members == | == Members == | ||
The Membership Committee consists of: | The Membership Committee consists of: | ||
- | + | * Co-[[Membership Coordinator|Chair]]s: Jannet Findlater, Char Bruder | |
- | + | * Dave Scott | |
- | + | ||
- | + | ||
- | * Co-[[Membership Coordinator|Chair]]s: | + | |
- | + | ||
You can contact all the members of the Membership Committee | You can contact all the members of the Membership Committee | ||
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[[EMailLists#pcsar-membcom|the committee address]]. | [[EMailLists#pcsar-membcom|the committee address]]. | ||
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== Activity plan == | == Activity plan == | ||
The 2011 activity plan for the committee is: | The 2011 activity plan for the committee is: | ||
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== Recruitment == | == Recruitment == | ||
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* [[New Member Package]] | * [[New Member Package]] | ||
** [[New Member Information]] | ** [[New Member Information]] | ||
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== Record keeping == | == Record keeping == | ||
- | * [[ | + | * [[Membership Database]] |
- | ** [[:Category:MemRecord|Individual | + | ** [[:Category:MemRecord|Individual membership records]] |
* [[:Image:Members:Call Out List.pdf|Call Out List]] | * [[:Image:Members:Call Out List.pdf|Call Out List]] | ||
* [[:Image:Members:First Call List.pdf|First Call List]] | * [[:Image:Members:First Call List.pdf|First Call List]] | ||
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== Issues == | == Issues == | ||
{{committee suggestions|membership|heading= ===}} | {{committee suggestions|membership|heading= ===}} |