Editing Membership Committee
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== Mandate == | == Mandate == | ||
- | + | The mandate of the Membership Committee has not yet been set by the [[Board]]. | |
+ | The following draft mandate is in discussion by the Committee. | ||
- | + | The Membership Committee is responsible | |
- | The Membership Committee | + | to make sure the organization has sufficient members |
- | + | with the skills, background and participation level | |
- | + | for the organization to meet its needs. | |
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- | + | To do so, the committee must understand what the personnel needs | |
- | + | of the organization are. | |
- | [[ | + | It receives that information from the [[Board]] (for organizational needs) |
+ | and the [[Preplan Committee]] (for operational needs). | ||
- | + | When there is an insufficient number of members | |
- | + | or a lack members with the specific background or participation level, | |
- | + | the committee recruits from the community for new members. | |
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- | + | If there is a lack of specific skills, the committee | |
- | + | coordinates with the [[Training Committee]] | |
- | + | to decide whether to recruit for new members with those skills, | |
- | + | or train existing members. | |
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- | + | The committee is responsible to maintain a high retention rate | |
- | + | so that member turn over is low and the need to recruit replacements are low. | |
+ | To do so, the committee may run programmes to do such things as | ||
+ | * make new members feel welcome | ||
+ | * help existing members feel connected | ||
+ | * provide a positive social environment | ||
+ | * understand why members leave | ||
+ | The committee is responsible for periodically reviewing membership policies | ||
+ | and recommending any useful changes to the [[Board]]. | ||
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+ | The committee is responsible for keeping the membership list. | ||
+ | It maintains the personnel record on each member, | ||
+ | which shows both information needed for the organization (such as e-mail address, voting status, participation and committees) | ||
+ | and for operational needs (such as emergency contacts, equipment and operational status). | ||
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+ | The committee brings to the [[Board]] for consideration new membership applications. | ||
+ | It tracks which Associate Members qualify for or no longer qualify for Voting membership, | ||
+ | and informs the board of that. | ||
+ | It provides a list of Voting Members for all general meetings. | ||
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+ | The committee provides electronic mailing lists that all e-mail communications between all members | ||
+ | and within each committee. | ||
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+ | The committee provides operational information in the form of a call-out list and individual personnel records. | ||
== Policies == | == Policies == | ||
Policies are set by the board. | Policies are set by the board. | ||
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== Recruitment == | == Recruitment == | ||
- | + | * [[New Member Information]] | |
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== Record keeping == | == Record keeping == | ||
- | * [[ | + | * [[Membership Database]] |
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