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- | The [[Membership Database]] is edited by {{member|Sabrina Ryans}}. | + | The Membership Database is edited by [[BobCosta]]. He uses |
- | Other people that have done this task: {{member|Rose Bonertz}}, {{member|Susanna MacGarva}}, {{member|Diann Piwek}}, [[Dick Burnham]], [[Adam Grose]], [[Brett Wuth]], {{member|Bob Costa}}.
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- | == Process ==
| + | * the changes that members make to their personnel record sheets |
- | === Sources ===
| + | at regular meetings* event/course sign-in sheets which are passed to him* individual changes which are e-mailed to him.The Membership Database exists as an XML file which is edited |
- | Gather your list of changes that need to be made to the membership database:
| + | with a text editor. [[BrettWuth]] hopes eventually to create a |
- | * review any e-mails you may have received about updates
| + | java application that will structured editing of the database using |
- | * Review the call-out list in the membership binder for changes
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- | * Review the personnel records in the membership binder
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- | * Review decisions of the board about membership statuses and newly approved members | + | |
- | ** Any changes (e.g. an applicant becoming an associate member) should be ''added'', not deleting the old membership information. This is a requirement of the Alberta Society Act.
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- | * Collect the sign-in sheets from PCSAR incidents and events
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- | ** These may be passed directly to the Membership Coordinator/Administrator by the event organizer / Search Manager
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- | ** Some sheets may be left in the Membership Binder | + | |
- | ** Rope Rescue and Swiftwater Rescue trainings are recorded in a binder marked "Joint Rope Rescue" on the ''ground'' floor of the Fire Hall in a bookshelf opposite the door to the washroom.
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- | ** Some committees record their attendance in the meeting records:
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- | *** [[Preplan/Committee#Meetings|Preplan]]
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- | *** [[Technology Committee#Meetings|Technology]]
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- | === Edit existing records ===
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- | Edit the membership records on the secure part of the wiki.
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- | * [[:Category:MemRecord|existing membership records]]
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- | * See [[Membership Database/Format|formatting instructions]] for the kinds of changes to make.
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- | * {{subpage|Attended a course}}
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- | | + | |
- | === New Members and Applicants ===
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- | * new members or applicants should be added in a similar fashion, namely
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- | ** If information on the new member is received by e-mail, print it.
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- | ** Place the original form or the printed e-mail in the membership binder. Keep it there until the personnel record is printed to replace it. That way if there is a delay in printing, the member can continue to update this draft document.
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- | ** On [[Special:MyPage|your personal page]], or in a [[Sandbox]] add the line:
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- | **: <code><nowiki>* {{member|John Doe}}</nowiki></code>
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- | **: using the person's name instead of <code>John Doe</code>.
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- | ** Follow the link to the new member's page. You should be in the edit box, with a blank template ready to be filled in.
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- | ** Fill in the information and save the page.
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- | | + | |
- | === Activities ===
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- | Add any newly recorded activities to the [[Activities]] page.
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- | === Notification ===
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- | Once you have completed the update of the Membership Database,
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- | contact the [[Technology Committee#Communications|Technology Committee]] so they can [[Membership Database/Processing|process it]].
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- | == D4H ==
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- | [[User:Brett Wuth|Brett Wuth]] has abandoned development of a
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- | java application for structured editing of the database using | + | |
| a graphical user interface ([[MembershipDatabaseEditorTask]]). | | a graphical user interface ([[MembershipDatabaseEditorTask]]). |
- | Instead he is working on integrating [[D4H]].
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- | ==Tasks== | + | ==Tasks:== |
- | * receive changes | + | * receive changes* type changes: [[MembershipDatabaseFormat]]* validate database: [[ValidateMembershipDatabaseTask]]* mail database to [[BrettWuth]] |
- | * type changes | + | |
- | * validate database: [[Validate Membership Database Task]] | + | |
- | == Log ==
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- | See {{subpage|Log}}
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