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| - | The [[Membership Database]] is edited by {{member|Sabrina Ryans}}. | + | The Membership Database is edited by [[User:Brett Wuth|Brett Wuth]]. |
| - | Other people that have done this task: {{member|Rose Bonertz}}, {{member|Susanna MacGarva}}, {{member|Diann Piwek}}, [[Dick Burnham]], [[Adam Grose]], [[Brett Wuth]], {{member|Bob Costa}}. | + | Other people that have done this task: [[BobCosta]]. |
| | + | |
| | + | He uses |
| | + | * the changes that members make to their personnel record sheets at regular meetings |
| | + | * event/course sign-in sheets which are passed to him |
| | + | * individual changes which are e-mailed to him. |
| | + | The Membership Database exists as an XML file which is edited |
| | + | with a text editor. |
| | | | |
| | == Process == | | == Process == |
| - | === Sources ===
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| - | Gather your list of changes that need to be made to the membership database:
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| - | * review any e-mails you may have received about updates
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| - | * Review the call-out list in the membership binder for changes
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| - | * Review the personnel records in the membership binder
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| - | * Review decisions of the board about membership statuses and newly approved members
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| - | ** Any changes (e.g. an applicant becoming an associate member) should be ''added'', not deleting the old membership information. This is a requirement of the Alberta Society Act.
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| - | * Collect the sign-in sheets from PCSAR incidents and events
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| - | ** These may be passed directly to the Membership Coordinator/Administrator by the event organizer / Search Manager
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| - | ** Some sheets may be left in the Membership Binder
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| - | ** Rope Rescue and Swiftwater Rescue trainings are recorded in a binder marked "Joint Rope Rescue" on the ''ground'' floor of the Fire Hall in a bookshelf opposite the door to the washroom.
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| - | ** Some committees record their attendance in the meeting records:
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| - | *** [[Preplan/Committee#Meetings|Preplan]]
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| - | *** [[Technology Committee#Meetings|Technology]]
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| - | === Edit existing records ===
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| - | Edit the membership records on the secure part of the wiki.
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| - | * [[:Category:MemRecord|existing membership records]]
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| - | * See [[Membership Database/Format|formatting instructions]] for the kinds of changes to make.
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| - | * {{subpage|Attended a course}}
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| | | | |
| - | === New Members and Applicants ===
| + | * Edit the file /[scp/wuth@pcsar.castrov.cuug.ab.ca]/home/wuth/sar/pc/membership/personnel-database.xml |
| - | * new members or applicants should be added in a similar fashion, namely | + | * Review Brett's copy of the call-out list |
| - | ** If information on the new member is received by e-mail, print it.
| + | * Review the call-out list in the membership binder |
| - | ** Place the original form or the printed e-mail in the membership binder. Keep it there until the personnel record is printed to replace it. That way if there is a delay in printing, the member can continue to update this draft document.
| + | * Review the personnel records in the membership binder |
| - | ** On [[Special:MyPage|your personal page]], or in a [[Sandbox]] add the line:
| + | |
| - | **: <code><nowiki>* {{member|John Doe}}</nowiki></code>
| + | |
| - | **: using the person's name instead of <code>John Doe</code>. | + | |
| - | ** Follow the link to the new member's page. You should be in the edit box, with a blank template ready to be filled in. | + | |
| - | ** Fill in the information and save the page. | + | |
| - | | + | |
| - | === Activities ===
| + | |
| - | Add any newly recorded activities to the [[Activities]] page.
| + | |
| - | === Notification ===
| + | |
| - | Once you have completed the update of the Membership Database,
| + | |
| - | contact the [[Technology Committee#Communications|Technology Committee]] so they can [[Membership Database/Processing|process it]].
| + | |
| | | | |
| - | == D4H ==
| + | [[User:Brett Wuth|Brett Wuth]] hopes eventually to create a |
| - | [[User:Brett Wuth|Brett Wuth]] has abandoned development of a | + | java application that will structured editing of the database using |
| - | java application for structured editing of the database using | + | |
| | a graphical user interface ([[MembershipDatabaseEditorTask]]). | | a graphical user interface ([[MembershipDatabaseEditorTask]]). |
| - | Instead he is working on integrating [[D4H]].
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| | | | |
| | ==Tasks== | | ==Tasks== |
| | * receive changes | | * receive changes |
| - | * type changes | + | * type changes: [[MembershipDatabaseFormat]] |
| - | * validate database: [[Validate Membership Database Task]] | + | * validate database: [[ValidateMembershipDatabaseTask]] |
| - | == Log ==
| + | * mail database to [[BrettWuth]] |
| - | See {{subpage|Log}}
| + | |
