Board of Directors/2017-10-03/Minutes - Revision history

Brett Wuth: /* Status of this document */

2019-02-16T10:31:19Z

Status of this document

←Older revision		Revision as of 10:31, 16 February 2019
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	It has been adopted by the board at the {{link\|Board of Directors/2017-06-06}} meeting.		It has been adopted by the board at the {{link\|Board of Directors/2017-06-06}} meeting.
	It can be amended at any board meeting.		It can be amended at any board meeting.
-	~~-->~~

	== Attending ==		== Attending ==

Rose Bonertz: /* Status of this document */

2018-03-03T17:21:06Z

Status of this document

←Older revision		Revision as of 17:21, 3 March 2018
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	__NOTOC__		__NOTOC__
	== Status of this document ==		== Status of this document ==
-	~~This document is a draft.~~
-	~~It has not yet been adopted by the board.~~
-	~~<!--~~
	This document is official.		This document is official.
	It has been adopted by the board at the {{link\|Board of Directors/2017-06-06}} meeting.		It has been adopted by the board at the {{link\|Board of Directors/2017-06-06}} meeting.

Brett Wuth: /* Audit */

2018-01-12T19:25:29Z

Audit

←Older revision		Revision as of 19:25, 12 January 2018
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	=== Audit===		=== Audit===
-	'''Moved''' by Igor Grujic, seconded by Brett Wuth to appoint Cindy Drake and Adam ~~Grosse~~ to act as auditors for the Society for the financial year ending August 31, 2017. Carried.	+	'''Moved''' by Igor Grujic, seconded by Brett Wuth to appoint Cindy Drake and Adam Grose to act as auditors for the Society for the financial year ending August 31, 2017. Carried.

	Igor will contact Cindy Drake and Adam Grosse to see if they are available to conduct audit.		Igor will contact Cindy Drake and Adam Grosse to see if they are available to conduct audit.

Brett Wuth: /* Adjournment */

2017-10-04T17:07:24Z

Adjournment

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	=== Adjournment ===		=== Adjournment ===
-	Next Board Meeting: December 5, 17:30	+	Next Board Meeting: December 5, 17:30
-	''~~Suggested motion:~~ Moved by Igor Grujic, seconded by Frank Melo to adjourn.	+
		+	'''Moved''' by Igor Grujic, seconded by Frank Melo to adjourn. Carried.

Brett Wuth: /* Strategic Planning */

2017-10-04T17:06:54Z

Strategic Planning

←Older revision		Revision as of 17:06, 4 October 2017
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	=== Strategic Planning ===		=== Strategic Planning ===
-	Brett asked Board to think of ideas to get more new members. Rose will send out email about annual General Meeting scheduled for November 7th at the firehall in Pincher Creek. The AGM will be potluck and commence at 6:30 pm. ~~One week before AGM Rose will call membership to remind them in an effort to increase attendance.~~	+	Brett asked the Board to think of ideas to get more new members. Rose will send out email about annual General Meeting scheduled for November 7th at the firehall in Pincher Creek and follow up with a phone call to all members the week before. The AGM will be potluck and commence at 6:00 pm.
		+
	Igor suggested a stronger presence on social media as a way to recruit.		Igor suggested a stronger presence on social media as a way to recruit.
		+
	=== Adjournment ===		=== Adjournment ===
	Next Board Meeting: December 5, 17:30		Next Board Meeting: December 5, 17:30
	''Suggested motion: Moved by Igor Grujic, seconded by Frank Melo to adjourn.		''Suggested motion: Moved by Igor Grujic, seconded by Frank Melo to adjourn.

Brett Wuth: /* Pre-Plan */

2017-10-04T17:05:39Z

Pre-Plan

←Older revision		Revision as of 17:05, 4 October 2017
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	=== Pre-Plan ===		=== Pre-Plan ===
-	~~Manager~~ on-call ~~changes~~	+	Matt is unable to continue to take a rotation of on-call manager starting next year.
-	~~Matt Lynch will not be a Search Manager~~ next year ~~so qualified members~~ will ~~need~~ to ~~be contacted to see who is interested in~~ the ~~position~~. ~~We require 3 active Search Managers~~.	+	With only 3, now 2 managers able to take on-call, the on-call system will have to change
		+	unless we can get more active managers.
		+	The preplan committee will try a system of having the call-back line ring the phones
		+	of all managers simultaneously.
		+	It is hoped that will provide sufficient coverage.
		+	If their are gaps, STARS would be asked to reach out to LASARA or other neighbouring groups
		+	for a manager.

	=== Strategic Planning ===		=== Strategic Planning ===

Brett Wuth: /* Equipment */

2017-10-04T17:02:03Z

Equipment

←Older revision		Revision as of 17:02, 4 October 2017
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	=== Equipment ===		=== Equipment ===
-	Command Post has had all filters changed as well as the oil~~. Requires "paid for" stickers to be applied~~. Frank is going to Rocky Mountain Equipment to obtain diesel fuel additive as well as invoice so maintenance records are current.	+	Command Post has had all filters changed as well as the oil. Frank is going to Rocky Mountain Equipment to obtain diesel fuel additive as well as invoice so maintenance records are current.
		+
		+	The already paid for stickers for the briefing trailer need to be installed.

	=== Pre-Plan ===		=== Pre-Plan ===

Brett Wuth: /* Fundraising */

2017-10-04T16:59:59Z

Fundraising

←Older revision		Revision as of 16:59, 4 October 2017
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	=== Fundraising ===		=== Fundraising ===
-	~~Training~~ grant application ~~(done)~~	+	The Provincial training grant application has been submitted as has the
-	Shell SIF grant application ~~(done)~~	+	Shell SIF grant application.
-	Shell CSF grant application will be done by Igor and Frank. Form can be completed online. Brett will forward information to Igor and Frank.	+
		+	Shell CSF grant application will be done by Igor and Frank. Form can be completed online. Brett will forward information to Igor and Frank.

	=== Training ===		=== Training ===

Brett Wuth: /* Functional Area Reports */

2017-10-04T16:59:08Z

Functional Area Reports

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	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2017-2018 budget be adopted as presented and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval. Carried.		'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2017-2018 budget be adopted as presented and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval. Carried.

-	=== ~~Functional Area Reports~~ ===	+	=== Liaison ===
-	~~Liaison~~	+	SARA Financial Controversy: Brett explained that there was some claimed financial irregularities in the SAR Alberta records that were being investigated.
-	SARA Financial Controversy, Brett explained that there was some financial irregularities that were being investigated.	+	As a result there will be a General Meeting Oct 21, in Drayton Valley, it was agreed that Brett would attend on behalf of Pincher Creek Search and Rescue.
-	GM Oct 21, Drayton Valley, it was agreed that Brett would attend on behalf of Pincher Creek Search and Rescue.	+
-	Code of Conduct, Brett elaborated on this topic saying that PCSAR is within guidelines.	+	SARA has come out with a Code of Conduct for its use. Brett elaborated on this topic saying that PCSAR is within guidelines.
-	New Training Coordinator,	+
-	Communications Strategy, to send emails to members every 2 weeks updating them on information available.	+	SARA has a New Training Coordinator.
-	~~CSA Curriculum~~ Workshop Nov 3-5, Brett ~~will~~ attend ~~and update Board and membership as required~~.	+
-	Burnt Timber ~~training~~ site~~, PCSAR was given~~ access ~~to this area~~ for ~~outdoor~~ training and ~~education~~.	+	SARA's new Communications Strategy is to send emails to members every 2 weeks updating them on information available.
-	~~Norquest College,~~	+
-	AGM ~~2018~~ is scheduled for the end of April~~, 2018~~	+	The Canadian Stanadards Association is having a Workshop Nov 3-5 on curriculum development.
		+	Brett has applied to attend.
		+
		+	SARA has deals with Shell's Burnt Timber site and Norquest College campuses across the province giving us access for training and meetings.
		+
		+	SARA's AGM is scheduled for the end of April.

	=== Fundraising ===		=== Fundraising ===

Brett Wuth: /* Budget */

2017-10-04T16:53:02Z

Budget

←Older revision		Revision as of 16:53, 4 October 2017
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	=== Budget ===		=== Budget ===
-	''Suggestion Motion: Moved by Brett Wuth, seconded by Igor Grujic that the 2017-2018 budget be adopted as presented and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval.''
-
	Brett presented the budget figures for board approval and explained each line item.		Brett presented the budget figures for board approval and explained each line item.
		+
		+	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2017-2018 budget be adopted as presented and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval. Carried.

	=== Functional Area Reports ===		=== Functional Area Reports ===