Board of Directors/Secretary/Job Description - Revision history

Brett Wuth at 01:12, 23 September 2015

2015-09-23T01:12:43Z

←Older revision		Revision as of 01:12, 23 September 2015
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	== Document status ==		== Document status ==
	{{Job description/Status}} <!-- Don't remove this line -->		{{Job description/Status}} <!-- Don't remove this line -->
-	~~<!-- This document is a DRAFT, which has not yet been approved by the Board of Directors. -->~~	+	This document is APPROVED. It was adopted by the Board of Directors at the February 17, 2015 board meeting.
-	This document is APPROVED.	+	It can be changed at any board meeting.
-	It was adopted by the Board of Directors at the ~~October 7~~, ~~2014~~ board meeting.	+
		+	<!--
		+	See the {{subpage\|Draft}} update.
		+	-->

	== Position description ==		== Position description ==
	{{Job description/description}} <!-- Don't remove this line -->		{{Job description/description}} <!-- Don't remove this line -->
-	The Secretary	+	The Secretary
	* ensures that accurate minutes are recorded at each Board meeting.		* ensures that accurate minutes are recorded at each Board meeting.
	* Sends out meeting notices, prepares agendas		* Sends out meeting notices, prepares agendas
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	The Secretary is a Voting Member of the board.		The Secretary is a Voting Member of the board.
-	At annual elections, the position of Secretary may be combined with that of Treasurer.	+	At annual elections, the position of Secretary may be combined with that
-	If that is done the Secretary Treasurer gets only one vote.	+	of Treasurer. If that is done the Secretary Treasurer gets only one vote.
		+
	== Responsibilities ==		== Responsibilities ==
	{{Job description/Responsibilities}} <!-- Don't remove this line -->		{{Job description/Responsibilities}} <!-- Don't remove this line -->
	The Secretary makes sure that the records of the society are properly kept.		The Secretary makes sure that the records of the society are properly kept.
-	Normally, the actual work is delegated to the Administrator,	+	Normally, the actual work is delegated to the Administrator, but when the Administrator is unable to do so, the Secretary directly records and maintains the records.
-	but when the Administrator is unable to do so,	+
-	the Secretary directly ~~record~~ and maintains records.	+	* To the degree required by Alberta law, assume shared legal responsibility for the actions of the organization. To protect the board member, the organization maintain Officer and Director Errors and Omissions insurance and an agreement with the province the limits conditions under which the society can be successfully sued.
-	* ~~As a board member~~, assume shared legal responsibility for the ~~action~~ of the organization	+
	* Oversees the work of the Administrator as it relates to the responsibilities of the Secretary		* Oversees the work of the Administrator as it relates to the responsibilities of the Secretary
-	* Records minutes of board meetings and any meetings of the membership: date, time, locations, list of present and absent, items discussed, reports presented, motions presented & description of ~~thir disponition~~.	+	* Records minutes of board meetings and any meetings of the membership: date, time, locations, list of present and absent, items discussed, reports presented, motions presented & description of their disposition.
	* Makes sure the minutes are recorded in the corporate records.		* Makes sure the minutes are recorded in the corporate records.
	* Custodian of the records.		* Custodian of the records.
	* Makes sure that an up to date list of bylaws and policies are available at all meetings and to the members.		* Makes sure that an up to date list of bylaws and policies are available at all meetings and to the members.

-	In the absence of the President or Vice President calls meetings to order, etc.	+	In the absence of the President or Vice President, calls meetings to order, etc.
-	(or if a ~~posititon~~ is vacant will preside as a temporary chair person)	+	(or if a position is vacant will preside as a temporary chair person).
-	== Knowledge, Skills, Abilities ==	+
		+	== Knowledge, Skills, Abilities, Time ==
	{{Job description/Abilities}} <!-- Don't remove this line -->		{{Job description/Abilities}} <!-- Don't remove this line -->
		+	Time:
		+	* expect to contribute approximately 3 hours each month
		+	* when combined with the [[Treasurer]] position, the total would be 6 hours each month, because you don't need to attend the board meetings twice
		+
		+
		+	Required:
	* Excellent English/writing skills		* Excellent English/writing skills
	* familiar with record keeping and regulations that the board might be subject to.		* familiar with record keeping and regulations that the board might be subject to.
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	* Familiar with the organization they are involved with.		* Familiar with the organization they are involved with.
	* Experience with word processing or computer program to submit & record minutes.		* Experience with word processing or computer program to submit & record minutes.
		+
	== Resources ==		== Resources ==
	{{Job description/Resources}} <!-- Don't remove this line -->		{{Job description/Resources}} <!-- Don't remove this line -->
		+	* Officer's Errors and Omissions liability insurance coverage
	* Staff Administrator		* Staff Administrator
	* Board		* Board
		+	* wiki

Brett Wuth: /* Document status */

2015-09-22T23:13:59Z

Document status

←Older revision		Revision as of 23:13, 22 September 2015
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	<!-- This document is a DRAFT, which has not yet been approved by the Board of Directors. -->		<!-- This document is a DRAFT, which has not yet been approved by the Board of Directors. -->
	This document is APPROVED.		This document is APPROVED.
-	It was adopted by the Board of Directors at the October, 2014 board meeting.	+	It was adopted by the Board of Directors at the October 7, 2014 board meeting.
		+
	== Position description ==		== Position description ==
	{{Job description/description}} <!-- Don't remove this line -->		{{Job description/description}} <!-- Don't remove this line -->

Brett Wuth: Regenerated after :Category:2015-07 damage from partial version printed 2014-11-04 16:03

2015-09-22T21:53:31Z

Regenerated after Category:2015-07 damage from partial version printed 2014-11-04 16:03

←Older revision		Revision as of 21:53, 22 September 2015
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	== Document status ==		== Document status ==
	{{Job description/Status}} <!-- Don't remove this line -->		{{Job description/Status}} <!-- Don't remove this line -->
-	This document is a DRAFT, which has not yet been approved by the Board of Directors.	+	<!-- This document is a DRAFT, which has not yet been approved by the Board of Directors. -->
		+	This document is APPROVED.
		+	It was adopted by the Board of Directors at the October, 2014 board meeting.
	== Position description ==		== Position description ==
	{{Job description/description}} <!-- Don't remove this line -->		{{Job description/description}} <!-- Don't remove this line -->
-	The Secretary ensures that accurate minutes are recorded at each Board meeting.	+	The Secretary
-		+	* ensures that accurate minutes are recorded at each Board meeting.
-	Sends out meeting notices, prepares agendas	+	* Sends out meeting notices, prepares agendas
-		+	* and distributes correspondence from the Board.
-	and distributes correspondence from the Board.	+

	Documents prepared must meet legal standards required.		Documents prepared must meet legal standards required.

-	Voting Member	+	The Secretary is a Voting Member of the board.
		+	At annual elections, the position of Secretary may be combined with that of Treasurer.
		+	If that is done the Secretary Treasurer gets only one vote.
	== Responsibilities ==		== Responsibilities ==
	{{Job description/Responsibilities}} <!-- Don't remove this line -->		{{Job description/Responsibilities}} <!-- Don't remove this line -->
		+	The Secretary makes sure that the records of the society are properly kept.
		+	Normally, the actual work is delegated to the Administrator,
		+	but when the Administrator is unable to do so,
		+	the Secretary directly record and maintains records.
		+	* As a board member, assume shared legal responsibility for the action of the organization
		+	* Oversees the work of the Administrator as it relates to the responsibilities of the Secretary
		+	* Records minutes of board meetings and any meetings of the membership: date, time, locations, list of present and absent, items discussed, reports presented, motions presented & description of thir disponition.
		+	* Makes sure the minutes are recorded in the corporate records.
		+	* Custodian of the records.
		+	* Makes sure that an up to date list of bylaws and policies are available at all meetings and to the members.

-	~~Records date, time, locations, list of present and absent,~~	+	In the absence of the President or Vice President calls meetings to order, etc.
-	~~items discussed, reports presented,~~	+	(or if a posititon is vacant will preside as a temporary chair person)
-	~~motions presented & description of their disposition.~~	+
-		+
-	~~Makes sure~~ the ~~minutes are recorded in the corporate records.~~	+
-		+
-	~~Custodian of the records.~~	+
-		+
-	~~Makes sure that an up to date list of bylaws are availableat all meetings and to the members.~~	+
-		+
-	~~Absence~~ of the President or Vice President calls meetings to order, etc.	+
-	(or if a posititon is vacant will preside as a ~~temp.~~ chair person)	+
	== Knowledge, Skills, Abilities ==		== Knowledge, Skills, Abilities ==
	{{Job description/Abilities}} <!-- Don't remove this line -->		{{Job description/Abilities}} <!-- Don't remove this line -->
-	Excellent English/writing skills	+	* Excellent English/writing skills
-		+	* familiar with record keeping and regulations that the board might be subject to.
-	familiar with record keeping and regulations that the board might be subject to.	+	* Knows the bylaws.
-		+	* Familiar with the requirements of the Alberta Societies Act
-	Knows the bylaws.	+	* Organizational skills.
-		+	* Familiar with the organization they are involved with.
-	Organizational skills.	+	* Experience with word processing or computer program to submit & record minutes.
-		+
-	Familiar with the organization they are involved with.	+
-		+
-	Experience with word processing or computer program to submit & record minutes.	+
-		+
-	~~Knowledge of spreadsheet and accounting procedures~~.	+
	== Resources ==		== Resources ==
	{{Job description/Resources}} <!-- Don't remove this line -->		{{Job description/Resources}} <!-- Don't remove this line -->
	* Staff Administrator		* Staff Administrator
	* Board		* Board

Brett Wuth at 23:04, 8 July 2014

2014-07-08T23:04:59Z

←Older revision		Revision as of 23:04, 8 July 2014
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	== Document status ==		== Document status ==
	{{Job description/Status}} <!-- Don't remove this line -->		{{Job description/Status}} <!-- Don't remove this line -->
-	This document is a DRAFT~~. It~~ has not yet been ~~worked on, nor~~ approved by the Board of Directors.	+	This document is a DRAFT, which has not yet been approved by the Board of Directors.
-		+
	== Position description ==		== Position description ==
	{{Job description/description}} <!-- Don't remove this line -->		{{Job description/description}} <!-- Don't remove this line -->
		+	The Secretary ensures that accurate minutes are recorded at each Board meeting.

		+	Sends out meeting notices, prepares agendas
		+
		+	and distributes correspondence from the Board.
		+
		+	Documents prepared must meet legal standards required.
		+
		+	Voting Member
	== Responsibilities ==		== Responsibilities ==
	{{Job description/Responsibilities}} <!-- Don't remove this line -->		{{Job description/Responsibilities}} <!-- Don't remove this line -->

		+	Records date, time, locations, list of present and absent,
		+	items discussed, reports presented,
		+	motions presented & description of their disposition.
		+
		+	Makes sure the minutes are recorded in the corporate records.
		+
		+	Custodian of the records.
		+
		+	Makes sure that an up to date list of bylaws are availableat all meetings and to the members.
		+
		+	Absence of the President or Vice President calls meetings to order, etc.
		+	(or if a posititon is vacant will preside as a temp. chair person)
	== Knowledge, Skills, Abilities ==		== Knowledge, Skills, Abilities ==
	{{Job description/Abilities}} <!-- Don't remove this line -->		{{Job description/Abilities}} <!-- Don't remove this line -->
		+	Excellent English/writing skills
		+
		+	familiar with record keeping and regulations that the board might be subject to.
		+
		+	Knows the bylaws.
		+
		+	Organizational skills.
		+
		+	Familiar with the organization they are involved with.
		+
		+	Experience with word processing or computer program to submit & record minutes.

		+	Knowledge of spreadsheet and accounting procedures.
	== Resources ==		== Resources ==
	{{Job description/Resources}} <!-- Don't remove this line -->		{{Job description/Resources}} <!-- Don't remove this line -->
		+	* Staff Administrator
		+	* Board

Brett Wuth: /* Document status */

2014-05-06T20:13:53Z

Document status

←Older revision		Revision as of 20:13, 6 May 2014
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	== Document status ==		== Document status ==
	{{Job description/Status}} <!-- Don't remove this line -->		{{Job description/Status}} <!-- Don't remove this line -->
		+	This document is a DRAFT. It has not yet been worked on, nor approved by the Board of Directors.
		+
	== Position description ==		== Position description ==
	{{Job description/description}} <!-- Don't remove this line -->		{{Job description/description}} <!-- Don't remove this line -->

Brett Wuth: New page: {{subst:Job description/Page}}

2014-05-06T20:12:43Z

New page: {{subst:Job description/Page}}

New page

{{Job description/Header}}
== Document status ==
{{Job description/Status}} 
== Position description ==
{{Job description/description}} 

== Responsibilities ==
{{Job description/Responsibilities}} 

== Knowledge, Skills, Abilities ==
{{Job description/Abilities}} 

== Resources ==
{{Job description/Resources}}