http://pcsar.dyndns.org/mediawiki/index.php?action=history&feed=atom&title=BookKeepingSearchesBookKeepingSearches - Revision history2026-04-27T01:53:47ZRevision history for this page on the wikiMediaWiki 1.12.0http://pcsar.dyndns.org/mediawiki/index.php?title=BookKeepingSearches&diff=17&oldid=prevBrett Wuth at 13:57, 17 November 20082008-11-17T13:57:12Z<p></p>
<p><b>New page</b></p><div>Booking the transactions for a search is a little<br />
complicated.<br />
<br />
Make sure there is an account under Receivable for the Tasking<br />
Agency. There typically are accounts set up already for each<br />
Tasking Agency unless we've never dealt with them before.<br />
<br />
Create a new account under Payable for the incident. Book each<br />
payable item (e.g. member's expenses) against the Receivable<br />
Tasking Agency account, or if we're absorbing the cost ourselves,<br />
against the Search Expenses account. Instead of entering separate<br />
transactions for each item you could enter just one split for the<br />
whole invoice.<br />
<br />
Invoice the Tasking Agency.<br />
<br />
When the payment is received, book the deposit against the<br />
Receivable : Tasking Agency account. This should bring the balance<br />
of the account to zero.<br />
<br />
Make our outstanding payments (e.g. to our members). Write the<br />
cheques and book them against the incident's Payable account. This<br />
should bring the balance of the payable account to zero as<br />
well.</div>Brett Wuth