Brett Wuth: New page: NOTOC == Status of this document == This document is official. It has been adopted by the board at the ...

Brett Wuth — Tue, 04 Apr 2017 17:40:04 GMT

New page: __NOTOC__ == Status of this document ==  This document is official. It has been adopted by the board at the ...

New page

__NOTOC__
== Status of this document ==

This document is official.
It has been adopted by the board at the {{link|Board of Directors/2017-02-16}} meeting.
It can be amended at any board meeting.

== Attending ==
Present:
* {{member|Brett Wuth}} (President)
* {{member|Frank Melo}} (Director at Large)
* {{member|John MacGarva}} (Director at Large)
* {{member|Susanna MacGarva}} (Administrator)

Absent with Regret:
* {{member|Igor Grujic}} (Secretary/Treasurer)

Quorum was achieved.


Guests:
* none

== Meeting ==

=== Call to Order ===
The Meeting was called to order at 17:36 by Brett.
Susanna recorded the minutes.

=== Agenda ===

'''Moved''' by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented.
Carried

=== Minutes ===
'''Moved''' by Frank Melo, seconded by John MacGarva that the minutes of the February 16, 2017 board
meeting be adopted as presented.
Carried.

=== Administrator's Report ===
Susanna reported:
"Phone.com was contacted and I learned that during the problem period Phone.com was
experiencing Internet problems. They had worked on it and hope they have resolved the problem."

Pincher Creek Search and Rescue Society's Alberta Corporate Return for 2017 is ready and will be
mailed out in March.

Susanna reported "ATB Pincher Creek Branch response to my request to reduce the Mastercard fee from $65.00 back
to $35.00 was declined."

=== Financial Statements ===

'''Moved''' by Brett Wuth seconded by John MacGarva to amend the 2017 Budget "Administration time" for
the "Board" from $ 540.00 to $1,158.00 and to amend the "President" from $1,098.00 to $480.00.
Carried.

Susanna reported "Reviewed and answered Brett's list of emailed questions on the Financial Statements."

A request was made to provide a written explanation of non-obvious accounts.

'''Moved''' by Frank Melo, seconded by Brett Wuth that the Financial Statements be accepted as
information.
Carried.

=== Approval of cheques over $500 or outside budget ===

'''Moved''' by John MacGarva, seconded by Frank Melo that payment of $2,884.67 to Wildsoft Consulting for instructional services at the SAR Basic Course be approved.
Carried

'''Moved''' by Frank Melo, seconded by John MacGarva that payment of $ 877.55 to Jake Waiboer. for SAR Basic Instructional services be approved.
Carried

'''Moved''' by Brett Wuth, seconded by Frank Melo that payment of $ 1,349.30 from the Casino Account back to the Current account for repair to the Command Post done by Rocky Mountain Mechanical be approved.
Carried.

=== Administrator Search Committee ===
The Board expressed its intent to approve the successful candidate via email.
Brett asked Susanna to schedule the interviews for the Administrator's short list as quickly as possible.

=== Liaison ===

Still need to set up the meeting with Crowsnest fire Dept. and the RCMP.

=== Fundraising ===

The Calgary Scrambling and Mountaineering Club fundraiser happened
on February 9.
$905 is being transfer to us via money order.
$590.00 cash some charitable. $150.00 on the go fund me account for a Total of $1,645.00.

The Shell Social Investment Fund new application deadline is March 31, 2017.
The application is about 16 hours to complete
for our target of $10,000 - $12,000.

=== Training ===
Today's training is on map skills.

The wilderness exercise this month will include fire starting.

Lethbridge SAR will be running a Swiftwater Rescue Course in our area
(at the Oldman Dam), June 10 & 11.

We still haven't heard if we are successful on the provincial grant.

=== Membership ===
No new applications to review.

John to completed and send out the letter to former members that are missing either the Criminal Records Review and/or ICS 100.

=== Equipment ===

John not checked or started vehicles for a couple of months.
The board discussed the need for a written manual on how the
Command Post works.

=== Preplan ===

There has been an email sent out as a complete draft of set up procedures.
Equipment committee is asked to please review and
answer the questions.

=== Technology ===

Call back system has been discontinued and no longer a system that is available. Brett to set up a
new system

=== Strategic Planning ===

The board went through a strategic planning session.

What are our strengths and opportunity?

What makes SAR: Interested in the response, the skills, lots of equipment, finances, good moral support from the community, high percentage of outdoor people in the community, easy access to great wilderness,
Target and promote our Skills to attract younger people.

Advertise to attract interest. "Uncle Sam wants you events."

Invite the general public, to our events and exercises.

Echo's community events,

Radio is a challenge, as it may over load engagements (limited vacancies). Target 18-40 age group.

Discussed folding our group into a paid model.

=== Adjournment ===
The next regular Board Meeting is scheduled for April 4, 17:30.

'''Moved''' by John MacGarva, seconded by Brett Wuth to adjourn.
Carried.

Board of Directors/2017-03-07/Minutes - Revision history

Brett Wuth: New page: __NOTOC__ == Status of this document == This document is official. It has been adopted by the board at the ...

Brett Wuth: New page: NOTOC == Status of this document == This document is official. It has been adopted by the board at the ...