Board of Directors/2019-06-04/Minutes - Revision history

Sabrina Ryans at 02:39, 4 July 2019

Sabrina Ryans — Thu, 04 Jul 2019 02:39:52 GMT

←Older revision		Revision as of 02:39, 4 July 2019
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	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended. Carried.		'''Moved''' by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended. Carried.

		+	===Minutes===
	'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-05-07 board meeting be adopted as presented. Carried.		'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-05-07 board meeting be adopted as presented. Carried.

Sabrina Ryans: /* Status of this document */

Sabrina Ryans — Thu, 04 Jul 2019 02:28:56 GMT

Status of this document

←Older revision		Revision as of 02:28, 4 July 2019
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	__NOTOC__		__NOTOC__
	== Status of this document ==		== Status of this document ==
-	This document is ~~NOT~~ Official. This document has been adopted by the board at the {{link\|Board of Directors/}} meeting. It can be amended at any board meeting.	+	This document is Official. This document has been adopted by the board at the {{link\|Board of Directors/2019-07-02}} meeting. It can be amended at any board meeting.

	== Attending ==		== Attending ==

Sabrina Ryans at 03:36, 5 June 2019

Sabrina Ryans — Wed, 05 Jun 2019 03:36:30 GMT

←Older revision		Revision as of 03:36, 5 June 2019
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	'''Fundraising''': Nothing to Report.		'''Fundraising''': Nothing to Report.

-	'''Training''': Pincher Creek SAR Basics Course will run in Spring 2020 to limit conflict with Lethbridge SAR's course in Fall 2019. Dates will be circulated once confirmed.	+	'''Training''': Pincher Creek SAR Basics Course will run in Spring 2020 to limit conflict with Lethbridge SAR's course in Fall 2019. '''Action''': Dates will be circulated once confirmed. '''Action''': Brett Wuth to connect with Rocky Mountain House SAR for guidance for planning Helicopter training.

	'''Membership Committee''': Nothing to Report.		'''Membership Committee''': Nothing to Report.
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	===Strategic Planning===		===Strategic Planning===
	'''Action''': Igor Grujic will follow-up with current Associate Members as to training needs and to invite increased participation.		'''Action''': Igor Grujic will follow-up with current Associate Members as to training needs and to invite increased participation.
		+
		+	'''Action''': Igor Grujic will invite Wanda to 2019-07-02 meeting to discuss participation and needs for Community Response Group.

	===Other Business===		===Other Business===
		+	*PCSAR was approached by a research team from Norquest College seeking to engage members of PCSAR to join a focus group. Study will prepare recommendations to improve the effectiveness of Search & Rescue volunteer organizations. '''Action''' Sabrina Ryans will contact researchers to secure a date and communicate with PCSAR membership regarding date for focus group and any additional information.

-	~~# Norquest College Focus Group - Seeking PCSAR members for Focus Group - creating recommendations to improve effectiveness of SAR volunteer services and administration.~~	+	===Adjournment===
-	# Adjournment ~~(President - Igor, 18:51, 1 min)~~	+	Next Board Meeting: 2019-07-02 at 1730
-	#: Next Board Meeting: ~~[date] 17:30~~	+	'''Moved''' by Igor Grujic seconded by Brett Wuth to adjourn. Meeting adjourned at 18:50.
-	#: ''~~Suggested motion:~~ Moved by ~~_______________,~~ seconded by ~~_______________~~ to adjourn.	+

Sabrina Ryans: /* Strategic Planning */

Sabrina Ryans — Wed, 05 Jun 2019 03:17:52 GMT

Strategic Planning

←Older revision		Revision as of 03:17, 5 June 2019
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	===Strategic Planning===		===Strategic Planning===
-	'''Action''': Igor Grujic will follow-up with current Associate Members as to training needs and ~~individual ability~~ to ~~increase~~ participation ~~in the group~~.	+	'''Action''': Igor Grujic will follow-up with current Associate Members as to training needs and to invite increased participation.
-		+
	===Other Business===		===Other Business===

Sabrina Ryans at 03:15, 5 June 2019

Sabrina Ryans — Wed, 05 Jun 2019 03:15:24 GMT

←Older revision		Revision as of 03:15, 5 June 2019
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	===Agenda===		===Agenda===
-	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended.	+	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended. Carried.

-	===~~Minutes~~===	+	'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-05-07 board meeting be adopted as presented. Carried.
-	'''Moved''' by Igor Grujic, seconded by Brett Wuth that the ~~minutes~~ of the [2019-05-~~07]~~ board meeting ~~be adopted~~ as ~~presented~~.	+
		+	===New Member Applications===
		+	None to report. Some interest from public via email and personal conversations.
		+
		+	===Incidents===
		+	None to Report
		+
		+	===Financial===
		+	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the {{link\|Members:Financial/Statements\|Financial Statements}} be accepted as information. Carried.
		+
		+	'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $632.89 to Sabrina Ryans for administrator's services from April 16-May 15, 2019 be approved. Carried.
		+
		+	'''Moved''' by Brett Wuth, seconded by Igor Grujic to authorize the administrator to purchase ink for PCSAR's printer and bankers boxes for administration up to a maximum of $300 using the PCSAR credit card. Carried.
		+
		+	'''Action''' Treasurer and Administrator will look into policy and procedure options for future purchases.
		+
		+	'''Action''' Treasurer will circulate 2018/19 budget for review by Board and make recommendations for the 2019/20 budget to be proposed at August 2019 board meeting. Future budgets will include a 2-3 year Casino Funds budget.
		+
		+	===Functional Area Reports===
		+	'''Liaison''': '''Moved''' by Igor Grujic and seconded by Brett Wuth that Brett Wuth be authorized to vote on behalf of Pincher Creek Search and Rescue at the June 2019 Search and Rescue Alberta AGM. Carried.
		+
		+	'''Fundraising''': Nothing to Report.
		+
		+	'''Training''': Pincher Creek SAR Basics Course will run in Spring 2020 to limit conflict with Lethbridge SAR's course in Fall 2019. Dates will be circulated once confirmed.
		+
		+	'''Membership Committee''': Nothing to Report.
		+
		+	'''Equipment''': T-shirt, Hat & Jacket order almost ready to order. '''Action''' Brett Wuth will re-circulate the costs for purchases to board as information.
		+
		+	'''Pre-Plan''': No meeting in May. Nothing to Report.
		+
		+	'''Technical Rescue''': No meeting in May.
		+
		+	'''Call Out''': No calls.
		+
		+	'''Audit''': Nothing to Report.
		+
		+	'''Technology''': Nothing to Report.
		+
		+	'''Prevention''': Nothing to Report.
		+
		+	===Strategic Planning===
		+	'''Action''': Igor Grujic will follow-up with current Associate Members as to training needs and individual ability to increase participation in the group.
		+
		+	===Other Business===

-	~~# New Member [[Members:Membership Committee/Prospects\|Applications]] (Membership Cmte - Brett, 17:39, 2 min)~~
-	~~## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:~~
-	~~##: <br/>~~
-	~~##: <br/>~~
-	~~## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:~~
-	~~##: <br/>~~
-	~~##: <br/>~~
-	~~# [[Incidents]] (Preplan - Brett, 17:41, 5 min)~~
-	~~# Administrator's Report (Admin - Sabrina, 17:46, 5 min)~~
-	~~# Financial~~
-	~~## [[Financial Statements]] (Admin - Sabrina, 17:53, 5 min)~~
-	~~##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.~~
-	~~## [[Budget]] Changes (Treasurer - Brett, 17:53, 5 min)~~
-	##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
-	##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
-	##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
-	~~## Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)~~
-	~~##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $632.89 to Sabrina Ryans for administrator's services from April 16-May 15, 2019 be approved.~~
-	~~##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.~~
-	~~##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.~~
-	~~## PCSAR Credit Card processes - disuccsion on use for non-bill purchases.~~
-	~~## Scheduling for Budget Planning for 2019/2020~~
-	~~# Break (5 min)~~
	# Norquest College Focus Group - Seeking PCSAR members for Focus Group - creating recommendations to improve effectiveness of SAR volunteer services and administration.		# Norquest College Focus Group - Seeking PCSAR members for Focus Group - creating recommendations to improve effectiveness of SAR volunteer services and administration.
-	~~# Functional Area Reports~~
-	~~## Liaison (President - Igor)~~
-	~~## [[Fundraising]] (Treasurer - Brett)~~
-	~~## [[Training]] (Training Cmte - Brett, 18:29, 3 min)~~
-	~~## [[Membership Committee\|Membership]]~~
-	~~## [[Equipment]] (?, 18:34, 5 min)~~
-	~~## [[Pre-Plan]] (Preplan - Brett, 18:39, 2 min)~~
-	~~## [[Technical Rescue]] (Techinical - Brett, 18:41, 1 min)~~
-	~~## [[Call Out]] (?, 18:42, 1 min)~~
-	~~## [[Audit]] (Treasurer - Brett, 18:43, 3 min)~~
-	~~## [[Technology]] (Technology - Brett)~~
-	~~## [[Prevention]] (?)~~
-	~~# [[Action Items]] Review & Update (Brett, 18:46, 5 min)~~
-	~~# [[Strategic Planning]] (18:34, 25 min)~~
	# Adjournment (President - Igor, 18:51, 1 min)		# Adjournment (President - Igor, 18:51, 1 min)
	#: Next Board Meeting: [date] 17:30		#: Next Board Meeting: [date] 17:30
	#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.		#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Sabrina Ryans: New page: NOTOC == Status of this document == This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any boa...

Sabrina Ryans — Wed, 05 Jun 2019 02:07:25 GMT

New page: __NOTOC__ == Status of this document == This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any boa...

New page

__NOTOC__
== Status of this document ==
This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any board meeting.

== Attending ==
Present:
* {{member|Igor Grujic}} (President)
* {{member|Brett Wuth}} (Secretary/Treasurer)
* {{member|Sabrina Ryans}} (Administrator)

Absent with Regret:
* {{member|Claus Burchert}} (Director at Large)

Quorum was achieved.

==Meeting==

===Call to Order===
Meeting was called to order Igor Grujic at 1735. Sabrina Ryans recorded minutes.

===Agenda===
'''Moved''' by Brett Wuth, seconded by Igor Grujic that the Agenda be adopted as amended.

===Minutes===
'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the [2019-05-07] board meeting be adopted as presented.

# New Member [[Members:Membership Committee/Prospects|Applications]] (Membership Cmte - Brett, 17:39, 2 min)
## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be approved as Associate Members of the Pincher Creek Search and Rescue Society:
##: <br/>
##: <br/>
## ''Suggested motion: Moved by _______________, seconded by _______________ that the following applicants be recommended as Members of the Community Response Group:
##: <br/>
##: <br/>
# [[Incidents]] (Preplan - Brett, 17:41, 5 min)
# Administrator's Report (Admin - Sabrina, 17:46, 5 min)
# Financial
## [[Financial Statements]] (Admin - Sabrina, 17:53, 5 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
## [[Budget]] Changes (Treasurer - Brett, 17:53, 5 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that the 2018-2019 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.
## Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $632.89 to Sabrina Ryans for administrator's services from April 16-May 15, 2019 be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
## PCSAR Credit Card processes - disuccsion on use for non-bill purchases.
## Scheduling for Budget Planning for 2019/2020
# Break (5 min)
# Norquest College Focus Group - Seeking PCSAR members for Focus Group - creating recommendations to improve effectiveness of SAR volunteer services and administration.
# Functional Area Reports
## Liaison (President - Igor)
## [[Fundraising]] (Treasurer - Brett)
## [[Training]] (Training Cmte - Brett, 18:29, 3 min)
## [[Membership Committee|Membership]]
## [[Equipment]] (?, 18:34, 5 min)
## [[Pre-Plan]] (Preplan - Brett, 18:39, 2 min)
## [[Technical Rescue]] (Techinical - Brett, 18:41, 1 min)
## [[Call Out]] (?, 18:42, 1 min)
## [[Audit]] (Treasurer - Brett, 18:43, 3 min)
## [[Technology]] (Technology - Brett)
## [[Prevention]] (?)
# [[Action Items]] Review & Update (Brett, 18:46, 5 min)
# [[Strategic Planning]] (18:34, 25 min)
# Adjournment (President - Igor, 18:51, 1 min)
#: Next Board Meeting: [date] 17:30
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.