Board of Directors/2019-07-02/Minutes - Revision history

Sabrina Ryans at 02:30, 4 September 2019

Sabrina Ryans — Wed, 04 Sep 2019 02:30:47 GMT

←Older revision		Revision as of 02:30, 4 September 2019
Line 1:		Line 1:
	__NOTOC__		__NOTOC__
	== Status of this document ==		== Status of this document ==
-	This document is ~~NOT~~ Official. This document has been adopted by the board at the {{link\|Board of Directors/}} meeting. It can be amended at any board meeting.	+	This document is Official. This document has been adopted by the board at the {{link\|Board of Directors/2019-09-03}} meeting. It can be amended at any board meeting.

	== Attending ==		== Attending ==

Sabrina Ryans: /* Adjournment */

Sabrina Ryans — Wed, 10 Jul 2019 19:45:30 GMT

Adjournment

←Older revision		Revision as of 19:45, 10 July 2019
Line 93:		Line 93:

	===Adjournment===		===Adjournment===
-	'''Moved''' by Igor Grujic, seconded by Brett Wuth to adjourn. Meeting was adjourned at 1850.	+	'''Moved''' by Igor Grujic, seconded by Brett Wuth to adjourn.
		+
		+	Meeting was adjourned at 1850.
		+
	Next board meeting is scheduled for August 13, 2019 at 1730 via Skype.		Next board meeting is scheduled for August 13, 2019 at 1730 via Skype.

Sabrina Ryans at 19:45, 10 July 2019

Sabrina Ryans — Wed, 10 Jul 2019 19:45:10 GMT

←Older revision		Revision as of 19:45, 10 July 2019
Line 93:		Line 93:

	===Adjournment===		===Adjournment===
		+	'''Moved''' by Igor Grujic, seconded by Brett Wuth to adjourn. Meeting was adjourned at 1850.
		+	Next board meeting is scheduled for August 13, 2019 at 1730 via Skype.

Sabrina Ryans at 19:42, 10 July 2019

Sabrina Ryans — Wed, 10 Jul 2019 19:42:35 GMT

←Older revision		Revision as of 19:42, 10 July 2019
Line 85:		Line 85:
	'''Prevention'''		'''Prevention'''
	Nothing to Report		Nothing to Report
		+
		+	===Action Item Review and Update===
		+	All action items from the previous meeting were covered within the meeting agenda.
		+
		+	===Strategic Planning===
		+	No disussion had.
		+
		+	===Adjournment===

Sabrina Ryans: /* Functional Area Reports */

Sabrina Ryans — Wed, 10 Jul 2019 19:40:08 GMT

Functional Area Reports

←Older revision		Revision as of 19:40, 10 July 2019
Line 61:		Line 61:
	No training scheduled for July. Brett Wuth is still waiting on dates from LSAR for SAR Basics course in fall 2019. '''Action''': Brett Wuth will follow up in the coming weeks to attempt to secure dates and will distribute to our members ASAP. Prompted by the Community Grant Writer, Brett is still pursuing setting a budget and proposal for Helicopter Training. '''Action''': Brett Wuth will connect with other members of the training committee, Associate and CRG for task-specific assistance in getting this organized.		No training scheduled for July. Brett Wuth is still waiting on dates from LSAR for SAR Basics course in fall 2019. '''Action''': Brett Wuth will follow up in the coming weeks to attempt to secure dates and will distribute to our members ASAP. Prompted by the Community Grant Writer, Brett is still pursuing setting a budget and proposal for Helicopter Training. '''Action''': Brett Wuth will connect with other members of the training committee, Associate and CRG for task-specific assistance in getting this organized.
	Alberta Parks is organizing a joint exercise on July 15, 2019. PCSAR has been invited to attend. '''Action''' Brett Wuth to follow up with Denis Hache at AB Parks for further details and will invite the membership to take part.		Alberta Parks is organizing a joint exercise on July 15, 2019. PCSAR has been invited to attend. '''Action''' Brett Wuth to follow up with Denis Hache at AB Parks for further details and will invite the membership to take part.
		+
		+	'''Membership'''
		+	'''Action:''' Brett and Sabrina will meet to train Sabrina on updating the membership database.
		+
		+	'''Equipment'''
		+	Initial discussions have taken place between Brett Wuth and Dave Cox over sharing the Mobile Command Post. Brett Wuth and Igor Grujic will attempt to schedule a further meeting for more detailed discussion prior to bringing forward a proposal to the board. '''Action''' Sabrina Ryans will order new locks to replace current failing locks. Combinations will remain the same.
		+
		+	'''Pre-Plan'''
		+	Nothing to Report
		+
		+	'''Technical Rescue'''
		+	Nothing to Report
		+
		+	'''Call Out'''
		+	Further discussion was had over the rejuvenation of the committees. Board members present will reach out to specific committees this month to determine involvement etc. '''Action''' Brett Wuth to meet with Technology and Pre-Plan, Igor Grujic to meet with Call Out and CRG.
		+
		+	'''Audit'''
		+	Auditors will be needed to review the 2018/2019 books. It was decided that a periodical review of the books by an accountant, in addition to the membership audit would be beneficial. '''Action''' Brett Wuth to contact members with audit experience to locate 2 to complete the audit prior to the November 2019 AGM. '''Action''' Sabrina Ryans to reach out to local accountants for assistance in preparing the 2018/2019 audit.
		+
		+	'''Technology'''
		+	Nothing to Report
		+
		+	'''Prevention'''
		+	Nothing to Report

Sabrina Ryans at 04:07, 4 July 2019

Sabrina Ryans — Thu, 04 Jul 2019 04:07:08 GMT

←Older revision		Revision as of 04:07, 4 July 2019
Line 60:		Line 60:

	No training scheduled for July. Brett Wuth is still waiting on dates from LSAR for SAR Basics course in fall 2019. '''Action''': Brett Wuth will follow up in the coming weeks to attempt to secure dates and will distribute to our members ASAP. Prompted by the Community Grant Writer, Brett is still pursuing setting a budget and proposal for Helicopter Training. '''Action''': Brett Wuth will connect with other members of the training committee, Associate and CRG for task-specific assistance in getting this organized.		No training scheduled for July. Brett Wuth is still waiting on dates from LSAR for SAR Basics course in fall 2019. '''Action''': Brett Wuth will follow up in the coming weeks to attempt to secure dates and will distribute to our members ASAP. Prompted by the Community Grant Writer, Brett is still pursuing setting a budget and proposal for Helicopter Training. '''Action''': Brett Wuth will connect with other members of the training committee, Associate and CRG for task-specific assistance in getting this organized.
		+	Alberta Parks is organizing a joint exercise on July 15, 2019. PCSAR has been invited to attend. '''Action''' Brett Wuth to follow up with Denis Hache at AB Parks for further details and will invite the membership to take part.

Sabrina Ryans at 03:41, 4 July 2019

Sabrina Ryans — Thu, 04 Jul 2019 03:41:59 GMT

←Older revision		Revision as of 03:41, 4 July 2019
Line 45:		Line 45:

	'''Moved''' by Brett Wuth, seconded by Igo Grujic, that the credit card use policy be updated to include the following: "Purchases outside of the auto-payments for PCSAR bills must be pre-approved, to a maximum of $499, by either the Treasurer or the President. All purchases above $500 must be approved by the Board as per spending policies. Copies of reciepts must be provided. Administrator will ensure that President and Treasurer can view credit card statements in real time through online banking, in addition, email alerts will be set up through the credit card provider informing the board when purchases occur." Carried.		'''Moved''' by Brett Wuth, seconded by Igo Grujic, that the credit card use policy be updated to include the following: "Purchases outside of the auto-payments for PCSAR bills must be pre-approved, to a maximum of $499, by either the Treasurer or the President. All purchases above $500 must be approved by the Board as per spending policies. Copies of reciepts must be provided. Administrator will ensure that President and Treasurer can view credit card statements in real time through online banking, in addition, email alerts will be set up through the credit card provider informing the board when purchases occur." Carried.
		+
		+	===Functional Area Reports===
		+	'''Liaison'''
		+
		+	'''Action''' Igor Grujic will connect with Waterton Park Visitor Safety Technician Marcus Waring regarding collaboration.
		+
		+	'''Action''' Igor Grujic will connect with Jeff Feist with RCMP regarding deployment of PCSAR.
		+
		+	'''Fundraising'''
		+	OFC Grant needs to be completed and next year's grant applied for. '''Action''' Sabrina Ryans will contact OFC grant coordinator for documents and meet with PCSAR treasurer to finish the report.
		+	'''Action''' Board will have an email discussion regarding training needs going forward.
		+
		+	'''Training'''
		+
		+	No training scheduled for July. Brett Wuth is still waiting on dates from LSAR for SAR Basics course in fall 2019. '''Action''': Brett Wuth will follow up in the coming weeks to attempt to secure dates and will distribute to our members ASAP. Prompted by the Community Grant Writer, Brett is still pursuing setting a budget and proposal for Helicopter Training. '''Action''': Brett Wuth will connect with other members of the training committee, Associate and CRG for task-specific assistance in getting this organized.

Sabrina Ryans at 03:27, 4 July 2019

Sabrina Ryans — Thu, 04 Jul 2019 03:27:45 GMT

←Older revision		Revision as of 03:27, 4 July 2019
Line 37:		Line 37:

	'''Action''' Administrator to meet with Treasurer to enter Budget into Quickbooks.		'''Action''' Administrator to meet with Treasurer to enter Budget into Quickbooks.
		+
		+	Discussion occurred on the need for a policy regarding expense claim timeline limits. '''Action''' Sabrina Ryans will draft a policy to be circulated to the board and voted on during the August board meeting.
		+
		+	'''Action''' the board will meet in the first 2 weeks of August to prepare a budget for the 2019/2020 Fiscal year.
		+
		+	'''Action''' Board members will hold an email discussion on the long-term funding needs during July.
		+
		+	'''Moved''' by Brett Wuth, seconded by Igo Grujic, that the credit card use policy be updated to include the following: "Purchases outside of the auto-payments for PCSAR bills must be pre-approved, to a maximum of $499, by either the Treasurer or the President. All purchases above $500 must be approved by the Board as per spending policies. Copies of reciepts must be provided. Administrator will ensure that President and Treasurer can view credit card statements in real time through online banking, in addition, email alerts will be set up through the credit card provider informing the board when purchases occur." Carried.

Sabrina Ryans at 02:56, 4 July 2019

Sabrina Ryans — Thu, 04 Jul 2019 02:56:59 GMT

←Older revision		Revision as of 02:56, 4 July 2019
Line 32:		Line 32:
	===Incidents===		===Incidents===
	2019-06-15 Mount Haig Standby: PCSAR tasked by RCMP then changed to standby due to the condition of the patient. The decision was made to use Kananaskis Emergency Services to long-line the patient from their location.		2019-06-15 Mount Haig Standby: PCSAR tasked by RCMP then changed to standby due to the condition of the patient. The decision was made to use Kananaskis Emergency Services to long-line the patient from their location.
		+
		+	===Financial===
		+	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the {{link\|Members:Financial/Statements\|Financial Statements}} be accepted as information. Carried.
		+
		+	'''Action''' Administrator to meet with Treasurer to enter Budget into Quickbooks.

Sabrina Ryans at 02:49, 4 July 2019

Sabrina Ryans — Thu, 04 Jul 2019 02:49:41 GMT

←Older revision		Revision as of 02:49, 4 July 2019
Line 26:		Line 26:

	'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-06-26 board meeting be adopted as presented. Carried.		'''Moved''' by Igor Grujic, seconded by Brett Wuth that the minutes of the 2019-06-26 board meeting be adopted as presented. Carried.
		+
		+	===New Member Applications===
		+	None to report.
		+
		+	===Incidents===
		+	2019-06-15 Mount Haig Standby: PCSAR tasked by RCMP then changed to standby due to the condition of the patient. The decision was made to use Kananaskis Emergency Services to long-line the patient from their location.