Board of Directors/2019-09-03/Minutes - Revision history

Sabrina Ryans: /* Status of this document */

Sabrina Ryans — Wed, 09 Oct 2019 18:05:56 GMT

Status of this document

←Older revision		Revision as of 18:05, 9 October 2019
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	__NOTOC__		__NOTOC__
	== Status of this document ==		== Status of this document ==
-	~~This document is NOT Official.~~ This document has been adopted by the board at the {{link\|Board of Directors/2019-10-08}} meeting. It can be amended at any board meeting.	+	This document has been adopted by the board at the {{link\|Board of Directors/2019-10-08}} meeting. It can be amended at any board meeting.

	== Attending ==		== Attending ==

Sabrina Ryans: /* Status of this document */

Sabrina Ryans — Tue, 08 Oct 2019 17:46:04 GMT

Status of this document

←Older revision		Revision as of 17:46, 8 October 2019
Line 1:		Line 1:
	__NOTOC__		__NOTOC__
	== Status of this document ==		== Status of this document ==
-	This document is NOT Official. This document has been adopted by the board at the {{link\|Board of Directors/2019-10-01}} meeting. It can be amended at any board meeting.	+	This document is NOT Official. This document has been adopted by the board at the {{link\|Board of Directors/2019-10-08}} meeting. It can be amended at any board meeting.

	== Attending ==		== Attending ==

Sabrina Ryans: /* Functional Area Reports */

Sabrina Ryans — Wed, 04 Sep 2019 03:40:48 GMT

Functional Area Reports

←Older revision		Revision as of 03:40, 4 September 2019
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	'''Technical Rescue'''		'''Technical Rescue'''
-	Nothing to Report	+	*Nothing to Report

	'''Call Out'''		'''Call Out'''
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	'''Technology'''		'''Technology'''
-	Nothing to Report	+	*Nothing to Report

	'''Prevention'''		'''Prevention'''
-	Nothing to Report	+	*Nothing to Report

	===Action Item Review and Update===		===Action Item Review and Update===

Sabrina Ryans at 03:38, 4 September 2019

Sabrina Ryans — Wed, 04 Sep 2019 03:38:59 GMT

←Older revision		Revision as of 03:38, 4 September 2019
Line 1:		Line 1:
	__NOTOC__		__NOTOC__
	== Status of this document ==		== Status of this document ==
-	This document is NOT Official. This document has been adopted by the board at the {{link\|Board of Directors/}} meeting. It can be amended at any board meeting.	+	This document is NOT Official. This document has been adopted by the board at the {{link\|Board of Directors/2019-10-01}} meeting. It can be amended at any board meeting.

	== Attending ==		== Attending ==
Line 51:		Line 51:
	'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.		'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.

-	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the ~~interm~~ 2019/2020 budget and ~~taht~~ expenditures be authorized to the ~~toatl~~ of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.	+	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interim 2019/2020 budget and that expenditures be authorized to the total of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.

	===Functional Area Reports===		===Functional Area Reports===
	'''Liaison'''		'''Liaison'''
		+	*Board met with Alberta Parks District Conservation Officers to discuss collaboration and cooperation.
		+	*Mock Search planned for spring 2020, ideally to coincide with SAR Basics in Pincher Creek.

		+	'''Fundraising'''
		+	*'''Action''' Administrator will complete OFC and Casino Grants.
		+	*Board is scheduled to present at Joint Council Meeting on October 24, 2019 at 1845 regarding joint funding for PCSAR.

-	#: ~~Next Board~~ Meeting~~: [date]~~ 17~~:30~~	+	'''Training'''
-	#: ''~~Suggested motion~~: Moved by ~~_______________~~, seconded by ~~_______________~~ to adjourn.	+	* September training is focused on patient packaging and transport.
		+	* Provincial SAR conference in Rocky Mountain House, AB - September 14 & 15, 2019
		+	* Crowsnest Pass SAR hosting an overnight skills exercise - September 14 & 15, 2019
		+	* SAR Basics is being offered this fall in Lethbridge.
		+	* Tentative dates for SAR Basics in Pincher Creek is early 2020. '''Action''' Igor Grujic and Claus Burchert to determine needs for the course offering to determine bidding process.
		+
		+	'''Membership'''
		+	*'''Action:''' Administrator to update membership database.
		+
		+	'''Equipment'''
		+	* PC Emergency Services will provide PCSAR with a written proposal for sharing arrangement for Command Post.
		+
		+	'''Pre-Plan'''
		+	*Meeting scheduled for September 17, 2019 at 1900.
		+
		+	'''Technical Rescue'''
		+	Nothing to Report
		+
		+	'''Call Out'''
		+	*Board members present will reach out to specific committees this month to determine involvement etc. '''Action''' Brett Wuth to meet with Technology and Pre-Plan, Igor Grujic to meet with Call Out and CRG.
		+
		+	'''Audit'''
		+	*'''Action''' Brett Wuth to contact members with audit experience to locate 2 to complete the audit prior to the November 2019 AGM.
		+	*'''Action''' Sabrina Ryans to reach out to local accountants for assistance in preparing the 2018/2019 audit.
		+
		+	'''Technology'''
		+	Nothing to Report
		+
		+	'''Prevention'''
		+	Nothing to Report
		+
		+	===Action Item Review and Update===
		+	All action items from the previous meeting were covered within the meeting agenda.
		+
		+	===Strategic Planning===
		+	*Relationship with Alberta Parks is going well.
		+	*'''Action'''Following the AGM, Administrator will investigate and recommend ways to increase and improve member communications and public profile of PCSAR.
		+	*Discussion had on ways to increase the public profile of PCSAR.
		+	*AGM discussed. '''Action''': Administrator will look into options discussed during the meeting and will bring suggestions and planning requirements to board for decision during October board meeting.
		+
		+	===Adjournment===
		+	'''Moved''' by Brett Wuth, seconded by Igor Grujic to adjourn.
		+
		+	Meeting was adjourned at 1850.
		+
		+	Next board meeting is scheduled for October 10, 2019 at 1730.

Sabrina Ryans at 03:08, 4 September 2019

Sabrina Ryans — Wed, 04 Sep 2019 03:08:55 GMT

←Older revision		Revision as of 03:08, 4 September 2019
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	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-07-02 board meeting be adopted as presented. Carried.		'''Moved''' by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-07-02 board meeting be adopted as presented. Carried.

-	~~## Approval of payments over $500 or outside budget (Admin~~ - Sabrina, 17:~~55, 3 min)~~	+	===New Member Applications===
-	~~##:~~ ''~~Suggested motion:~~ Moved by ~~_______________~~, seconded by ~~_______________~~ that payment of $1,127.88 to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved.	+	None to report.
-	~~##:~~ ''~~Suggested motion:~~ Moved by ~~_______________~~, seconded by ~~_______________~~ that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved.	+
-	~~##:~~ ''~~Suggested motion:~~ Moved by ~~_______________~~, seconded by ~~_______________~~ that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved.	+	===Incidents===
-	~~## 2019/2020 Budget update~~	+	None to report.
-	~~# Break (5 min)~~	+
-	~~# Functional Area Reports~~	+	===Administrator's Report===
-	~~## Liaison (President -~~ Igor)	+	Sabrina Ryans is working on finishing up the financials for year-end.
-	~~## [[Fundraising]] (Treasurer - Brett)~~	+
-	~~## [[Training]] (Training Cmte - Brett, 18:29, 3 min)~~	+	'''Action''' Administrator to complete year-end finances, OFC & Casino Grant Reports.
-	~~## [[Membership Committee\|Membership]]~~	+
-	~~## [[Equipment]] (?, 18:34~~, ~~5 min)~~	+	'''Action''' Administrator to enter 2018/2019 Budget into Quickbooks.
-	~~## [[Pre-Plan]] (Preplan -~~ Brett~~, 18:~~39~~, 2 min)~~	+
-	~~## [[Technical Rescue]] (Techinical - Brett, 18:41, 1 min)~~	+	'''Action''' Sabrina Ryans will draft a policy regarding expense claim time limits to be circulated to the board and voted on during the October board meeting.
-	~~## [[Call Out]] (?, 18:42, 1 min)~~	+
-	~~## [[Audit]] (Treasurer -~~ Brett, ~~18:43~~, ~~3 min)~~	+	===Financial===
-	~~## [[Technology]] (Technology - Brett)~~	+	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the {{link\|Members:Financial/Statements\|Financial Statements}} be accepted as information. Carried.
-	~~## [[Prevention]] (?)~~	+
-	~~# [[Action Items]] Review & Update (Brett, 18:46, 5 min)~~	+	'''Action''' Board members will hold an email discussion on the 2019/2020 budget. Brett Wuth will begin the conversation.
-	~~# [[Strategic Planning]] (18:34, 25 min)~~	+
-	~~# Adjournment (President - Igor, 18:51, 1 min)~~	+	'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $1,127.88 to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved. Carried.
		+
		+	'''Moved''' by Igor Grujic, seconded by Claus Burchert that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved. Carried.
		+
		+	'''Moved''' by Igor Grujic, seconded by Claus Burchert that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved. Carried.
		+
		+	'''Moved''' by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.
		+
		+	'''Moved''' by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interm 2019/2020 budget and taht expenditures be authorized to the toatl of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.
		+
		+	===Functional Area Reports===
		+	'''Liaison'''
		+
		+
	#: Next Board Meeting: [date] 17:30		#: Next Board Meeting: [date] 17:30
	#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.		#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Sabrina Ryans: New page: NOTOC == Status of this document == This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any boa...

Sabrina Ryans — Wed, 04 Sep 2019 02:30:39 GMT

New page: __NOTOC__ == Status of this document == This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any boa...

New page

__NOTOC__
== Status of this document ==
This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any board meeting.

== Attending ==
Present:
* {{member|Igor Grujic}} (President)
* {{member|Brett Wuth}} (Secretary/Treasurer)
* {{member|Sabrina Ryans}} (Administrator)
* {{member|Claus Burchert}} (Director at Large)

Quorum was achieved.

==Meeting==

===Call to Order===
The meeting was called to order Igor Grujic at 1740. Sabrina Ryans recorded minutes.

===Agenda===
'''Moved''' by Igor Grujic, seconded by Brett Wuth that the Agenda be adopted as amended. Carried.

===Minutes===
'''Moved''' by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-07-02 board meeting be adopted as presented. Carried.

## Approval of payments over $500 or outside budget (Admin - Sabrina, 17:55, 3 min)
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,127.88 to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved.
##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved.
## 2019/2020 Budget update
# Break (5 min)
# Functional Area Reports
## Liaison (President - Igor)
## [[Fundraising]] (Treasurer - Brett)
## [[Training]] (Training Cmte - Brett, 18:29, 3 min)
## [[Membership Committee|Membership]]
## [[Equipment]] (?, 18:34, 5 min)
## [[Pre-Plan]] (Preplan - Brett, 18:39, 2 min)
## [[Technical Rescue]] (Techinical - Brett, 18:41, 1 min)
## [[Call Out]] (?, 18:42, 1 min)
## [[Audit]] (Treasurer - Brett, 18:43, 3 min)
## [[Technology]] (Technology - Brett)
## [[Prevention]] (?)
# [[Action Items]] Review & Update (Brett, 18:46, 5 min)
# [[Strategic Planning]] (18:34, 25 min)
# Adjournment (President - Igor, 18:51, 1 min)
#: Next Board Meeting: [date] 17:30
#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.

Board of Directors/2019-09-03/Minutes - Revision history

Sabrina Ryans: /* Status of this document */

Sabrina Ryans: /* Status of this document */

Sabrina Ryans: /* Functional Area Reports */

Sabrina Ryans at 03:38, 4 September 2019

Sabrina Ryans at 03:08, 4 September 2019

Sabrina Ryans: New page: __NOTOC__ == Status of this document == This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any boa...

Sabrina Ryans: New page: NOTOC == Status of this document == This document is NOT Official. This document has been adopted by the board at the {{link|Board of Directors/}} meeting. It can be amended at any boa...