Brett Wuth at 13:57, 17 November 2008

Brett Wuth — Mon, 17 Nov 2008 13:57:12 GMT

New page

Booking the transactions for a search is a little
complicated.

Make sure there is an account under Receivable for the Tasking
Agency. There typically are accounts set up already for each
Tasking Agency unless we've never dealt with them before.

Create a new account under Payable for the incident. Book each
payable item (e.g. member's expenses) against the Receivable
Tasking Agency account, or if we're absorbing the cost ourselves,
against the Search Expenses account. Instead of entering separate
transactions for each item you could enter just one split for the
whole invoice.

Invoice the Tasking Agency.

When the payment is received, book the deposit against the
Receivable : Tasking Agency account. This should bring the balance
of the account to zero.

Make our outstanding payments (e.g. to our members). Write the
cheques and book them against the incident's Payable account. This
should bring the balance of the payable account to zero as
well.

BookKeepingSearches - Revision history

Brett Wuth at 13:57, 17 November 2008