Critiques/2010-03-21

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Suggestions coming from the March 21, 2010 critique regarding the March 20 mock search and the March 7 avalanche response.

Pincher Creek SAR routinely performs a critique after a Search and Rescue incident in order to learn what should be done differently or the same in the next similar incident. Critiques are not about criticism but rather about learning. They are normally chaired by a Search Manager that was not involved in the incident. The suggestions that are brought forward through the critique process are presented in this report.

Committee / Organization

The suggestions are being passed on to the indicated organizations/committees for their consideration. We recognize that not all suggestions may be appropriate, and some may already have been implemented.

PCSAR Board

Mandate Relevant to Incidents:

Overall ability of PCSAR to accomplish its mission.
Organizational policies
Relationships with Tasking Agencies and Fellow Responding Organizations.
Financing, budget

suggestions identified:

PCSAR Preplan Committee

Mandate Relevant to Incidents:

Expertise in search and rescue.
Standard Operating Procedures for incidents.
Post incident critique, review and follow-up.

suggestions identified:

PCSAR Equipment Committee

Mandate Relevant to Incidents:

Obtaining and keeping equipment ready.

suggestions identified:

PCSAR Call-Out Committee

Mandate Relevant to Incidents:

Respond to First Call from Tasking Agency
Contacting members during an incident.

suggestions identified:

PCSAR Membership Committee

Mandate Relevant to Incidents:

Recruiting members.
Tracking members contact information, skills and equipment.

suggestions identified:

PCSAR Training Committee

Mandate Relevant to Incidents:

Training members.

suggestions identified:

Tasking Agency

Mandate Relevant to Incidents:

Overall legal responsibility for incident.

suggestions identified:

Fellow Responding Organizations

Mandate Relevant to Incidents:

Response to incident in accordance with their individual mandate and ability.

suggestions identified:

Suggestions by functional area

mandate

*Critiques/2010-03-21/Sug/0001:*
Suggestion #1: define level of response Committee handling: unassigned Value to PCSAR mandate: medium Difficulty to implement: not rated

first notification / tasking

*Critiques/2010-03-21/Sug/0002:*
Suggestion #2: clarify purpose of task Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0003:*
Suggestion #3: on-call person to have call-out list on person - program cell phone Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

*Critiques/2010-03-21/Sug/0004:*
Suggestion #4: + delegate to other Transfer of command, but didn't let people know. Committee handling: unassigned Value to PCSAR mandate: medium Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0005:*
Suggestion #5: + immediate notification by RCMP, ramp up resources Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

*Critiques/2010-03-21/Sug/0006:*
Suggestion #6: orient new RCMP Committee handling: preplan (Cindy Mauthe Drake) Value to PCSAR mandate: high Difficulty to implement: easy 2010-04-20 losing our liaison call out procedures plasticized business cards plan get more business card plasticized Ron: to get example None available Janet will try to get back one resource summary Brett: send to Forest (done) search urgency form Brett: send to Forest (done) arrange face-to-face There are 3 different watches: A, B, C. Each will need their own meeting. what resources we have equipment typical things we respond to Merge from Critiques/2010-08-24/Sug14 2011-11-15 preplan this is an ongoing task Janet continuing to work on, get business cards 2012-09-18 preplan meeting have 3 RCMP members that are oriented plan to have sit down (Janet will do) invite to mock search (review: Brett Wuth) 2014-01-21 preplan mtg Ali will take leader detachments Pincher, Brocket, Ft. MacLeod, CNP, Cardston, Blood Tribe Police http://pcsar.dyndns.org:8080/agencies.html PCSAR Doc-94 PC SAR Resource Summary

call-out

*Critiques/2010-03-21/Sug/0007:*
Suggestion #7: wait before rushing to maximize prep time we're stood down often Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0008:*
Suggestion #8: be prepared for call out at any time Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

*Critiques/2010-03-21/Sug/0009:*
Suggestion #9: develop a preplan for incidents during training Committee handling: unassigned Value to PCSAR mandate: medium Difficulty to implement: not rated need preplan for emergency response from a training activity or any SAR worker gathering not ready for equipment

*Critiques/2010-03-21/Sug/0010:*
Suggestion #10: + had comms between different training sites Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

*Critiques/2010-03-21/Sug/0011:*
Suggestion #11: stage people at the scene Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

investigation

*Critiques/2010-03-21/Sug/0012:*
Suggestion #12: + feed into the search manager info from Family, without taking time out from the search Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

communications

*Critiques/2010-03-21/Sug/0013:*
Suggestion #13: precise communications - track description Committee handling: training Value to PCSAR mandate: high Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0014:*
Suggestion #14: + field communication Committee handling: preplan Value to PCSAR mandate: none Difficulty to implement: done focus on strengths of certain people as command post radio operator already doing, never comes up in real searches

*Critiques/2010-03-21/Sug/0015:*
Suggestion #15: be clear on understanding - confirm Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated use of "no duff" focus on safety on mock confusing "track" as human vs. sled doesn't come up as issue

*Critiques/2010-03-21/Sug/0016:*
Suggestion #16: too much radio traffic - finish conversation / standby Committee handling: training Value to PCSAR mandate: medium Difficulty to implement: not rated training for radio operator,

*Critiques/2010-03-21/Sug/0017:*
Suggestion #17: Team request of by radio for command post, told to stand by, and then forgotten. Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: easy 2012-09-18 preplan call back in after at a reasonable interval (common sense)

*Critiques/2010-03-21/Sug/0018:*
Suggestion #18: turn radios off/down at CP concern about family feedback noise Committee handling: unassigned Value to PCSAR mandate: medium Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0019:*
Suggestion #19: level of detail of patient status privacy Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated First priority was information. Not guarding communications.

*Critiques/2010-03-21/Sug/0020:*
Suggestion #20: + had multiple forms of communication Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

*Critiques/2010-03-21/Sug/0021:*
Suggestion #21: being able to state urgency level of comm Committee handling: training Value to PCSAR mandate: medium Difficulty to implement: not rated train "break"

*Critiques/2010-03-21/Sug/0022:*
Suggestion #22: "Stand by" does not mean stop activity Committee handling: training Value to PCSAR mandate: medium Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0023:*
Suggestion #23: Reports to distinguish types of tracks, footprints vs. sleds Committee handling: preplan Value to PCSAR mandate: low Difficulty to implement: done repeat new trainees were the ones that were confusing should be straigtened out right away by radio operator or search manager

resources

*Critiques/2010-03-21/Sug/0024:*
Suggestion #24: getting the stretcher out of the SARCAR was difficult Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done one that was easy to get out was high: inventory and try out our stretchers look at new rough terrain stretcher larger wheel is easier on subject consider sharing 2010-04-20 preplan mtg easy 2010-05-18 preplan mtg no good way to pack instead get out early. See Suggestion 25 Fire Chief Cox say can have access to PCES rough terrain stretcher no action

*Critiques/2010-03-21/Sug/0025:*
Suggestion #25: Have equipment out and ready Committee handling: preplan (Brett Wuth) Value to PCSAR mandate: high Difficulty to implement: easy vehicle ready first aid kit tent or awning to set up ready outside 2010-04-20 preplan mtg checklist for SAR Manager (delegate) See Also Preplan/2010-04-20/Sug1. The List: Big First Aid Kit Stretcher(s) Rough Terrain Stretcher Snowshoes Thermarests Sleeping bags Hypothermia kit Water See Mobile Command Post/Incident Set Up, Search Manager Guideline 17. Action: Make copy of list for each search manager and post in SAR CAR.

*Critiques/2010-03-21/Sug/0026:*
Suggestion #26: Tied up manager b/c was making sure the trailer was there Committee handling: equipment Value to PCSAR mandate: high Difficulty to implement: easy unavoidable get more core members with keys to town yard 2010-04-20 preplan mtg cut more keys (done) check if have: Eric Bruder (done), Bryan Sundberg give: Russ Lee, Dave Scott, Russ Bruder (done), John MacGarva courtesy call to Al Roth (done) reviewed at 2010-11-16 Preplan meeting.

family liaison

(de)briefing

*Critiques/2010-03-21/Sug/0027:*
Suggestion #27: include area overview in briefing Committee handling: unassigned Value to PCSAR mandate: low Difficulty to implement: not rated land owner give briefing to all teams of the lay of the land. clues missed, perhaps b/c not briefed by the family member how do we evaluate family as resource?

*Critiques/2010-03-21/Sug/0028:*
Suggestion #28: + teams deployed quickly teams got out quickly when they were tasked. Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

*Critiques/2010-03-21/Sug/0029:*
Suggestion #29: avalanche: briefing "scattered" Committee handling: preplan Value to PCSAR mandate: high Difficulty to implement: hard 2010-04-20 preplan mtg develop preplan for incidents at CMR consider mock at CMR involve Bree

*Critiques/2010-03-21/Sug/0030:*
Suggestion #30: chain of command unclear, adhoc Committee handling: preplan Value to PCSAR mandate: high Difficulty to implement: hard A couple of people took on responsibility not in chain and recruited SAR members. Personality. 2010-04-20 preplan mtg merge with Critiques/2010-03-21/Sug29

*Critiques/2010-03-21/Sug/0031:*
Suggestion #31: use white boards to adapt to different arrival times Committee handling: unassigned Value to PCSAR mandate: low Difficulty to implement: not rated trailer not available white sheets in overhead box

searching

*Critiques/2010-03-21/Sug/0032:*
Suggestion #32: listen to your TL Committee handling: unassigned Value to PCSAR mandate: low Difficulty to implement: not rated obvious

*Critiques/2010-03-21/Sug/0033:*
Suggestion #33: tracking - preserve intersection and funnel points Committee handling: training Value to PCSAR mandate: high Difficulty to implement: not rated when tracking, when coming to intersection, gate, check natural traps, gates, etc. check for sign before going in. training objective

*Critiques/2010-03-21/Sug/0034:*
Suggestion #34: accountability process (vehicles, houses, etc.) Committee handling: preplan Value to PCSAR mandate: high Difficulty to implement: hard + simple accountability (flagging) Check vehicles that aren't associated with staff. Flag vehicle you know. Staff, searchers. Clarification needed on process for vehicle accountability 3 different ways of doing it. Same for flagging houses. Use marked tape. "Search and Rescue" use of colours to distinguish different status how to handle flagging being taken off coordinate with other agencies High Value 2010-04-20 preplan mtg need to understand rationale, theory combine with Critiques/2010-03-21/Sug29

*Critiques/2010-03-21/Sug/0035:*
Suggestion #35: Keep sharpie in pack to mark tape Committee handling: training Value to PCSAR mandate: low Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0036:*
Suggestion #36: bystanders asking questions Committee handling: training Value to PCSAR mandate: low Difficulty to implement: not rated need higher trained person as TL, would know to send to contact.

*Critiques/2010-03-21/Sug/0037:*
Suggestion #37: type 1 search on narrow trail: walk 1 behind the other, 1 look forward, 1 left, 1 right Committee handling: training Value to PCSAR mandate: medium Difficulty to implement: not rated

*Critiques/2010-03-21/Sug/0038:*
Suggestion #38: reinterpretation of assignment. when does a clue become a change of assignment? Could you change assigned search type without confirmation from command. Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated comes with experience

extrication

*Critiques/2010-03-21/Sug/0039:*
Suggestion #39: decision making around patient transport Committee handling: training Value to PCSAR mandate: high Difficulty to implement: not rated judgement call training: more practice with these scenarios Incorporates Critiques/2010-03-21/Sug40: protocol for subject movement Critiques/2010-03-21/Sug41: Need training on medical decision making in the field.

*Critiques/2010-03-21/Sug40:*
REDIRECT Critiques/2010-03-21/Sug/0039

*Critiques/2010-03-21/Sug41:*
REDIRECT Critiques/2010-03-21/Sug/0039

access/return from segment

*Critiques/2010-03-21/Sug/0042:*
Suggestion #42: never split team returning from field Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated training exercise artifact

stand down

*Critiques/2010-03-21/Sug/0043:*
Suggestion #43: don't leave until released Committee handling: unassigned Value to PCSAR mandate: low Difficulty to implement: not rated

CISM

prevention, public education

travel

*Critiques/2010-03-21/Sug/0044:*
Suggestion #44: facilitate vehicle access to search site Committee handling: preplan Value to PCSAR mandate: low Difficulty to implement: hard shutdown highway to get SAR teams into resort difficulty of dust tasking agency only the RCMP can shut down road, we might request only one incident where has came up lots of other possible entries onto the road could assume road closed, when unexpected traffic

planning

*Critiques/2010-03-21/Sug/0045:*
Suggestion #45: develop medical response plan at Command Post Committee handling: preplan Value to PCSAR mandate: high Difficulty to implement: medium incorporates Critiques/2010-03-21/Sug50 Put ambulance on stage, or standby 2010-04-20 preplan mtg develop checklist medium difficulty 2010-05-18 preplan mtg 2013-06-19 preplan mtg to do: Janet to find sample check list 2014-01-21 preplan meeting Janet retired

*Critiques/2010-03-21/Sug/0046:*
Suggestion #46: use people that know the area, even if family Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated search management team reluctant to use land owner because he was also family member. Very useful to use people that know area. Could have explained roads and trails. Transport. overhead team discuss how much to include family members be prepared to deal with consequences of including family hasn't occurred on any real searches

logistics

*Critiques/2010-03-21/Sug/0047:*
Suggestion #47: assess outside EMS capabilities Committee handling: unassigned Value to PCSAR mandate: medium Difficulty to implement: not rated are they able to travel into site discuss ahead of time with PCES Medium Value

*Critiques/2010-03-21/Sug/0048:*
Suggestion #48: check who was qualified Committee handling: unassigned Value to PCSAR mandate: low Difficulty to implement: not rated track which level of medical training available.

*Critiques/2010-03-21/Sug/0049:*
Suggestion #49: assign task through central pt Committee handling: preplan Value to PCSAR mandate: low Difficulty to implement: done incident specific (don't expect to ever happen again) use CMR Safety Office 2013-01-15 preplan: MOU with CMR should solve further issues

*Critiques/2010-03-21/Sug50:*
REDIRECT Critiques/2010-03-21/Sug/0045

operations

*Critiques/2010-03-21/Sug/0051:*
Suggestion #51: balancing priorities with multiple subjects Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated handled appropriately

media

family

*Critiques/2010-03-21/Sug/0052:*
Suggestion #52: + family liaison Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

post ops

*Critiques/2010-03-21/Sug/0053:*
Suggestion #53: Nobody should leave until everything is packed up to go. Don't leave until released. Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done same as before leave it up to search managers to delegate jobs before releasing searchers

learning

(e.g., how this critique was organized, mock search goals, exercise techniques)

*Critiques/2010-03-21/Sug/0054:*
Suggestion #54: more scenarios on the mock not more subjects command post issue Committee handling: training Value to PCSAR mandate: not rated Difficulty to implement: not rated

misc

*Critiques/2010-03-21/Sug/0055:*
Suggestion #55: use the best equipment -> index criteria Committee handling: unassigned Value to PCSAR mandate: none Difficulty to implement: not rated not understood

*Critiques/2010-03-21/Sug/0056:*
Suggestion #56: get stuff ready sooner, incl. vehicle Committee handling: preplan Value to PCSAR mandate: low Difficulty to implement: hard covered earlier

*Critiques/2010-03-21/Sug/0057:*
Suggestion #57: identify & communicate CP Committee handling: unassigned Value to PCSAR mandate: low Difficulty to implement: not rated SAR signs on vehicle

*Critiques/2010-03-21/Sug/0058:*
Suggestion #58: identify & communicate who's in charge (Incident Commander) Committee handling: preplan Value to PCSAR mandate: high Difficulty to implement: medium get/use ICS vests. need labels on vests consider Velcro Ron consider Econo Cleaners. $15 each for badge completed High Value 2010-04-20 Preplan mtg use whiteboard to do: Ron to prepare repetition and practice handheld megaphone $250 for loud hailer propose to board difficulty: medium 2010-05-18 preplan mtg to do: Ron to look for resource that can make these for us See ICS/Colours preplan 2013-06-19 White board is done and stored in new command post Color coded vests are in in command post Ron to get badges from crow signs

*Critiques/2010-03-21/Sug/0059:*
Suggestion #59: visible identification (vests?) - responders Committee handling: preplan Value to PCSAR mandate: high Difficulty to implement: medium 2010-04-20 preplan mtg vests were in SARCAR, but SARCAR was not required 2010-05-18 preplan mtg some vests were in equipment trailer, which went out could issue to each member (or those that regularly respond)

*Critiques/2010-03-21/Sug/0060:*
Suggestion #60: + accountability at hill Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done

*Critiques/2010-03-21/Sug/0061:*
Suggestion #61: Had radio reception, but no phone reception. use mountain safety office. Knowing in advance where good facilities are at CMR - e.g. command post. Committee handling: unassigned Value to PCSAR mandate: not rated Difficulty to implement: done handled

Facts about Critiques/2010-03-21RDF feed

Committee handling	Suggestion/Committee/List/unassigned +, Suggestion/Committee/List/preplan +, Suggestion/Committee/List/training +, and Suggestion/Committee/List/equipment +
Description	define level of response +, clarify purpose of task +, on-call person to have call-out list on person - program cell phone +, + delegate to other Transfer of command, but didn't let people know. +, + immediate notification by RCMP, ramp up resources +, orient new RCMP +, wait before rushing to maximize prep time we're stood down often +, be prepared for call out at any time +, develop a preplan for incidents during training +, + had comms between different training sites +, stage people at the scene +, + feed into the search manager info from Family, without taking time out from the search +, precise communications - track description +, + field communication +, be clear on understanding - confirm +, too much radio traffic - finish conversation / standby +, Team request of by radio for command post, told to stand by, and then forgotten. +, turn radios off/down at CP concern about family feedback noise +, level of detail of patient status privacy +, + had multiple forms of communication +, being able to state urgency level of comm +, "Stand by" does not mean stop activity +, Reports to distinguish types of tracks, footprints vs. sleds +, getting the stretcher out of the SARCAR was difficult +, Have equipment out and ready +, Tied up manager b/c was making sure the trailer was there +, include area overview in briefing +, + teams deployed quickly teams got out quickly when they were tasked. +, avalanche: briefing "scattered" +, chain of command unclear, adhoc +, use white boards to adapt to different arrival times +, listen to your TL +, tracking - preserve intersection and funnel points +, accountability process (vehicles, houses, etc.) +, Keep sharpie in pack to mark tape +, bystanders asking questions +, type 1 search on narrow trail: walk 1 behind the other, 1 look forward, 1 left, 1 right +, reinterpretation of assignment. when does a clue become a change of assignment? Could you change assigned search type without confirmation from command. +, decision making around patient transport +, never split team returning from field +, don't leave until released +, facilitate vehicle access to search site +, develop medical response plan at Command Post +, use people that know the area, even if family +, assess outside EMS capabilities +, check who was qualified +, assign task through central pt +, balancing priorities with multiple subjects +, + family liaison +, Nobody should leave until everything is packed up to go. Don't leave until released. +, more scenarios on the mock not more subjects command post issue +, use the best equipment -> index criteria +, get stuff ready sooner, incl. vehicle +, identify & communicate CP +, identify & communicate who's in charge (Incident Commander) +, visible identification (vests?) - responders +, + accountability at hill +, and Had radio reception, but no phone reception. use mountain safety office. Knowing in advance where good facilities are at CMR - e.g. command post. +
Difficulty to implement	not rated +, done +, easy +, hard +, and medium +
Full page name	Critiques/2010-03-21 +
Person handling	Cindy Mauthe Drake +, and Brett Wuth +
Review	unspecified +
Sequence number	1 +, 2 +, 3 +, 4 +, 5 +, 6 +, 7 +, 8 +, 9 +, 10 +, 11 +, 12 +, 13 +, 14 +, 15 +, 16 +, 17 +, 18 +, 19 +, 20 +, 21 +, 22 +, 23 +, 24 +, 25 +, 26 +, 27 +, 28 +, 29 +, 30 +, 31 +, 32 +, 33 +, 34 +, 35 +, 36 +, 37 +, 38 +, 39 +, 42 +, 43 +, 44 +, 45 +, 46 +, 47 +, 48 +, 49 +, 51 +, 52 +, 53 +, 54 +, 55 +, 56 +, 57 +, 58 +, 59 +, 60 +, and 61 +
Value to PCSAR mandate	medium +, none +, not rated +, high +, and low +

Retrieved from "http://pcsar.dyndns.org/mediawiki/index.php/Critiques/2010-03-21"

Categories: Committee unassigned | Value medium | Difficulty not rated | Suggestion compendium | Value none | Value not rated | Difficulty done | Committee preplan | Person Cindy Mauthe Drake | Value high | Difficulty easy | Review/Brett Wuth | Committee training | Value low | Person Brett Wuth | Committee equipment | Difficulty hard | Difficulty medium

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