Fund raising committee/Casino Chairperson/Role Description

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{{Role description/Description}} <!-- Don't remove this line -->
{{Role description/Description}} <!-- Don't remove this line -->
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The Casino Chairperson is a volunteer responsible for assuring that the organization successfully meets the AGLC requirements
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for running a casino benefiting the organization. This role is active from approximately 8 months before the next scheduled casino until a few weeks after the casino.
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There is a related but separate role of [[Financial/Gaming Proceeds Manager/Role Description|Gaming Proceeds Manager]]. Both roles may be undertaken by the same person.
== Responsibilities ==
== Responsibilities ==
{{Role description/Responsibilities}} <!-- Don't remove this line -->
{{Role description/Responsibilities}} <!-- Don't remove this line -->
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* Responsible for ensuring the organization staffs its casino according to Alberta Gaming and Liquor Commission AGLC requirements.
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* Review applications for the role of Casino Advisor and make recommendations to the Board on who a contract should be signed with.
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* Make arrangements with the Casino Advisor and Casino for shift requirements and license application filing and maintenance. ( http://aglc.ca/casino/licenceandeligibility.asp )
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* Draft the updated casino application based on anticipated Use of Proceeds provided by the {{link|Financial/Gaming Proceeds Manager}}/[[Treasurer]]/[[Board]]. Ensure it is submitted by its deadline. ( http://aglc.ca/casino/licenceandeligibility.asp )
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* Provide information to members about casino dates and volunteer expectations. Solicit volunteers to fill all positions.
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* Inform the [[Treasurer]]/[[Administrator]] of requirements to establish/maintain a Casino Account and the need to seed it with funds for anticipated expenses such as the Casino Advisor's fee
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* Ensure key volunteer applications are submitted for approval by the AGLC sixty days prior to the casino. Ensure all volunteers meet AGLC requirements.
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* Ensuring the organization provides volunteers to staff its casino according to AGLC requirements.
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* Ensure all volunteers meet AGLC requirements.
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** Recommend to the Board an (update to) policy on casino volunteer expenses (mileage, accommodation, food, etc.) that meets AGLC requirements and is tuned to encourage sufficient participation
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* Ensure volunteers show up for the shifts and backups fill emergency shift vacancies as required.
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** Prepare and distribute information for members and other potential volunteers about casino dates and volunteer expectations.
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* Maintain license and bring to casino for duration of casino.
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** Recruit volunteers to fill all positions including backups in case of personal emergencies or SAR call-outs.
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* Ensure license applications are filed with the AGLC.
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** Ensure all volunteers meet AGLC requirements.
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* Ensure all purchase records (refreshments, food, etc) expensed at the casino are provided to the Treasurer/Administrator for payment and recording in the organization's books and records.
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** Ensure volunteer applications are submitted for approval by the AGLC according to their timeline requirements.
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** Ensure volunteers show up for the shifts and backups fill emergency shift vacancies as required.
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* Ensure a notice of thanks goes out to volunteers in newsletter.
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** Ensure volunteers are thanked in a meaningful way for working the casino
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* Create or update a manual of essential duties and deadlines for this position.
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* Maintain the casino license and bring it to casino for duration of casino.
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* Ensure the license application for the casino after this one is filed with the AGLC.
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* Ensure all purchase records (refreshments, food, etc) expensed at the casino are provided to the [[Treasurer]]/[[Administrator]] for payment and recording in the organization's books and records.
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* Ensure all records of travel/accommodation related to the casino meet AGLC requirements and are provided to the [[Treasurer]]/[[Administrator]] for payment and recording in the organization's books and records.
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* Enable others to continue or build on your work as needed
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** Recommend changes to this Role Description to the Board/Fundraising Committee
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** Create or update a manual of tasks, deadlines and strategies for this position.
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** Ensure all correspondence and communications is archived in an accessible manner
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*** Provide and use contacts based on PCSAR's virtual office - e-mail, phone and postal
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*** Forward to the [[Administrator]] for archiving, copies of e-mail and paper correspondence received and sent or archive it yourself on the wiki
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** Share your experiences with other Fundraising Committee Members
* Attend meetings of the Fundraising Committee and/or Board when required.
* Attend meetings of the Fundraising Committee and/or Board when required.
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* Report any anticipated difficulties in meeting the casino requirements to the Board and Fundraising Committee on a timely basis.
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* Act as a co‐signer of casino account.
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== Knowledge, Skills, Abilities, Time ==
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{{Role description/Abilities}} <!-- Don't remove this line -->
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'''Time:''' ?
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'''Knowledge/Skills/Abilities:'''
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== Knowledge, Skills, Abilities ==
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* Previous experience volunteering at an AGLC casino
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{{Role description/Abilities}} <!-- Don't remove this line -->
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* Able to engage and encourage volunteers
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* Familiar with AGLC requirements (training available)
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* Detailed-oriented, to meet the AGLC's exacting policies
== Resources ==
== Resources ==
{{Role description/Resources}} <!-- Don't remove this line -->
{{Role description/Resources}} <!-- Don't remove this line -->
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* The contracted Casino Advisor
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* [http://aglc.ca AGLC website]
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* AGLC workshops
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* AGLC on-line training
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* AGLC staff
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* The [[Administrator]], the {{link|Financial/Gaming Proceeds Manager}}/[[Treasurer]], the [[President]]
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* The [[Fund raising committee]]
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* Past Casino Chairpersons
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* Casino Chairpersons in other organizations
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* PCSAR members as Casino Volunteers
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* The PCSAR virtual office: e-mail, phone, postal
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* The PCSAR wiki

Current revision

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Use that template to make similar pages.

Contents

[edit] Document status

Is this document a draft? Official?

This document is a DRAFT. It has not yet been approved by the Board or Fund Raising Committee.

[edit] Position description

Summarize what the role does within the organization.


The Casino Chairperson is a volunteer responsible for assuring that the organization successfully meets the AGLC requirements for running a casino benefiting the organization. This role is active from approximately 8 months before the next scheduled casino until a few weeks after the casino.

There is a related but separate role of Gaming Proceeds Manager. Both roles may be undertaken by the same person.

[edit] Responsibilities

List the major areas of responsibilities.


  • Review applications for the role of Casino Advisor and make recommendations to the Board on who a contract should be signed with.
  • Draft the updated casino application based on anticipated Use of Proceeds provided by the Gaming Proceeds Manager/Treasurer/Board. Ensure it is submitted by its deadline. ( http://aglc.ca/casino/licenceandeligibility.asp )
  • Inform the Treasurer/Administrator of requirements to establish/maintain a Casino Account and the need to seed it with funds for anticipated expenses such as the Casino Advisor's fee
  • Ensuring the organization provides volunteers to staff its casino according to AGLC requirements.
    • Recommend to the Board an (update to) policy on casino volunteer expenses (mileage, accommodation, food, etc.) that meets AGLC requirements and is tuned to encourage sufficient participation
    • Prepare and distribute information for members and other potential volunteers about casino dates and volunteer expectations.
    • Recruit volunteers to fill all positions including backups in case of personal emergencies or SAR call-outs.
    • Ensure all volunteers meet AGLC requirements.
    • Ensure volunteer applications are submitted for approval by the AGLC according to their timeline requirements.
    • Ensure volunteers show up for the shifts and backups fill emergency shift vacancies as required.
    • Ensure volunteers are thanked in a meaningful way for working the casino
  • Maintain the casino license and bring it to casino for duration of casino.
  • Ensure the license application for the casino after this one is filed with the AGLC.
  • Ensure all purchase records (refreshments, food, etc) expensed at the casino are provided to the Treasurer/Administrator for payment and recording in the organization's books and records.
  • Ensure all records of travel/accommodation related to the casino meet AGLC requirements and are provided to the Treasurer/Administrator for payment and recording in the organization's books and records.
  • Enable others to continue or build on your work as needed
    • Recommend changes to this Role Description to the Board/Fundraising Committee
    • Create or update a manual of tasks, deadlines and strategies for this position.
    • Ensure all correspondence and communications is archived in an accessible manner
      • Provide and use contacts based on PCSAR's virtual office - e-mail, phone and postal
      • Forward to the Administrator for archiving, copies of e-mail and paper correspondence received and sent or archive it yourself on the wiki
    • Share your experiences with other Fundraising Committee Members
  • Attend meetings of the Fundraising Committee and/or Board when required.
  • Report any anticipated difficulties in meeting the casino requirements to the Board and Fundraising Committee on a timely basis.

[edit] Knowledge, Skills, Abilities, Time

List what knowledge, skills, abilities and time are required or desired.

Time: ?

Knowledge/Skills/Abilities:

  • Previous experience volunteering at an AGLC casino
  • Able to engage and encourage volunteers
  • Familiar with AGLC requirements (training available)
  • Detailed-oriented, to meet the AGLC's exacting policies

[edit] Resources

List what the organization supplies to help the person in this role.

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