Fund raising committee/Casino Chairperson/Role Description
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{{Role description/Description}} <!-- Don't remove this line --> | {{Role description/Description}} <!-- Don't remove this line --> | ||
| - | The Casino Chairperson is responsible for assuring that the organization successfully meets the AGLC requirements | + | The Casino Chairperson is a volunteer responsible for assuring that the organization successfully meets the AGLC requirements |
for running a casino benefiting the organization. This role is active from approximately 8 months before the next scheduled casino until a few weeks after the casino. | for running a casino benefiting the organization. This role is active from approximately 8 months before the next scheduled casino until a few weeks after the casino. | ||
| - | There is a related but separate role of Gaming Proceeds | + | There is a related but separate role of [[Financial/Gaming Proceeds Manager/Role Description|Gaming Proceeds Manager]]. Both roles may be undertaken by the same person. |
== Responsibilities == | == Responsibilities == | ||
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* Review applications for the role of Casino Advisor and make recommendations to the Board on who a contract should be signed with. | * Review applications for the role of Casino Advisor and make recommendations to the Board on who a contract should be signed with. | ||
| - | * | + | * Draft the updated casino application based on anticipated Use of Proceeds provided by the {{link|Financial/Gaming Proceeds Manager}}/[[Treasurer]]/[[Board]]. Ensure it is submitted by its deadline. ( http://aglc.ca/casino/licenceandeligibility.asp ) |
| - | * Inform the Treasurer/Administrator of requirements to establish/maintain a Casino Account and the need to seed it with funds for anticipated expenses such as the Casino Advisor's fee | + | * Inform the [[Treasurer]]/[[Administrator]] of requirements to establish/maintain a Casino Account and the need to seed it with funds for anticipated expenses such as the Casino Advisor's fee |
* Ensuring the organization provides volunteers to staff its casino according to AGLC requirements. | * Ensuring the organization provides volunteers to staff its casino according to AGLC requirements. | ||
** Recommend to the Board an (update to) policy on casino volunteer expenses (mileage, accommodation, food, etc.) that meets AGLC requirements and is tuned to encourage sufficient participation | ** Recommend to the Board an (update to) policy on casino volunteer expenses (mileage, accommodation, food, etc.) that meets AGLC requirements and is tuned to encourage sufficient participation | ||
** Prepare and distribute information for members and other potential volunteers about casino dates and volunteer expectations. | ** Prepare and distribute information for members and other potential volunteers about casino dates and volunteer expectations. | ||
| - | ** | + | ** Recruit volunteers to fill all positions including backups in case of personal emergencies or SAR call-outs. |
** Ensure all volunteers meet AGLC requirements. | ** Ensure all volunteers meet AGLC requirements. | ||
** Ensure volunteer applications are submitted for approval by the AGLC according to their timeline requirements. | ** Ensure volunteer applications are submitted for approval by the AGLC according to their timeline requirements. | ||
** Ensure volunteers show up for the shifts and backups fill emergency shift vacancies as required. | ** Ensure volunteers show up for the shifts and backups fill emergency shift vacancies as required. | ||
** Ensure volunteers are thanked in a meaningful way for working the casino | ** Ensure volunteers are thanked in a meaningful way for working the casino | ||
| - | * Maintain license and bring to casino for duration of casino. | + | * Maintain the casino license and bring it to casino for duration of casino. |
* Ensure the license application for the casino after this one is filed with the AGLC. | * Ensure the license application for the casino after this one is filed with the AGLC. | ||
| - | * Ensure all purchase records (refreshments, food, etc) expensed at the casino are provided to the Treasurer/Administrator for payment and recording in the organization's books and records. | + | * Ensure all purchase records (refreshments, food, etc) expensed at the casino are provided to the [[Treasurer]]/[[Administrator]] for payment and recording in the organization's books and records. |
| - | * Ensure all records of travel/accommodation related to the casino meet AGLC requirements and are provided to the Treasurer/Administrator for payment and recording in the organization's books and records. | + | * Ensure all records of travel/accommodation related to the casino meet AGLC requirements and are provided to the [[Treasurer]]/[[Administrator]] for payment and recording in the organization's books and records. |
* Enable others to continue or build on your work as needed | * Enable others to continue or build on your work as needed | ||
** Recommend changes to this Role Description to the Board/Fundraising Committee | ** Recommend changes to this Role Description to the Board/Fundraising Committee | ||
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** Ensure all correspondence and communications is archived in an accessible manner | ** Ensure all correspondence and communications is archived in an accessible manner | ||
*** Provide and use contacts based on PCSAR's virtual office - e-mail, phone and postal | *** Provide and use contacts based on PCSAR's virtual office - e-mail, phone and postal | ||
| - | *** Forward to the Administrator for archiving, copies of e-mail and paper correspondence received and sent or archive it yourself on the wiki | + | *** Forward to the [[Administrator]] for archiving, copies of e-mail and paper correspondence received and sent or archive it yourself on the wiki |
** Share your experiences with other Fundraising Committee Members | ** Share your experiences with other Fundraising Committee Members | ||
* Attend meetings of the Fundraising Committee and/or Board when required. | * Attend meetings of the Fundraising Committee and/or Board when required. | ||
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* AGLC workshops | * AGLC workshops | ||
* AGLC on-line training | * AGLC on-line training | ||
| - | * The [[Administrator]], the [[Treasurer]], the [[President]] | + | * AGLC staff |
| + | * The [[Administrator]], the {{link|Financial/Gaming Proceeds Manager}}/[[Treasurer]], the [[President]] | ||
* The [[Fund raising committee]] | * The [[Fund raising committee]] | ||
* Past Casino Chairpersons | * Past Casino Chairpersons | ||
Current revision
[edit] Document status
Is this document a draft? Official?
This document is a DRAFT. It has not yet been approved by the Board or Fund Raising Committee.
[edit] Position description
Summarize what the role does within the organization.
The Casino Chairperson is a volunteer responsible for assuring that the organization successfully meets the AGLC requirements
for running a casino benefiting the organization. This role is active from approximately 8 months before the next scheduled casino until a few weeks after the casino.
There is a related but separate role of Gaming Proceeds Manager. Both roles may be undertaken by the same person.
[edit] Responsibilities
List the major areas of responsibilities.
- Review applications for the role of Casino Advisor and make recommendations to the Board on who a contract should be signed with.
- Draft the updated casino application based on anticipated Use of Proceeds provided by the Gaming Proceeds Manager/Treasurer/Board. Ensure it is submitted by its deadline. ( http://aglc.ca/casino/licenceandeligibility.asp )
- Inform the Treasurer/Administrator of requirements to establish/maintain a Casino Account and the need to seed it with funds for anticipated expenses such as the Casino Advisor's fee
- Ensuring the organization provides volunteers to staff its casino according to AGLC requirements.
- Recommend to the Board an (update to) policy on casino volunteer expenses (mileage, accommodation, food, etc.) that meets AGLC requirements and is tuned to encourage sufficient participation
- Prepare and distribute information for members and other potential volunteers about casino dates and volunteer expectations.
- Recruit volunteers to fill all positions including backups in case of personal emergencies or SAR call-outs.
- Ensure all volunteers meet AGLC requirements.
- Ensure volunteer applications are submitted for approval by the AGLC according to their timeline requirements.
- Ensure volunteers show up for the shifts and backups fill emergency shift vacancies as required.
- Ensure volunteers are thanked in a meaningful way for working the casino
- Maintain the casino license and bring it to casino for duration of casino.
- Ensure the license application for the casino after this one is filed with the AGLC.
- Ensure all purchase records (refreshments, food, etc) expensed at the casino are provided to the Treasurer/Administrator for payment and recording in the organization's books and records.
- Ensure all records of travel/accommodation related to the casino meet AGLC requirements and are provided to the Treasurer/Administrator for payment and recording in the organization's books and records.
- Enable others to continue or build on your work as needed
- Recommend changes to this Role Description to the Board/Fundraising Committee
- Create or update a manual of tasks, deadlines and strategies for this position.
- Ensure all correspondence and communications is archived in an accessible manner
- Provide and use contacts based on PCSAR's virtual office - e-mail, phone and postal
- Forward to the Administrator for archiving, copies of e-mail and paper correspondence received and sent or archive it yourself on the wiki
- Share your experiences with other Fundraising Committee Members
- Attend meetings of the Fundraising Committee and/or Board when required.
- Report any anticipated difficulties in meeting the casino requirements to the Board and Fundraising Committee on a timely basis.
[edit] Knowledge, Skills, Abilities, Time
List what knowledge, skills, abilities and time are required or desired.
Time: ?
Knowledge/Skills/Abilities:
- Previous experience volunteering at an AGLC casino
- Able to engage and encourage volunteers
- Familiar with AGLC requirements (training available)
- Detailed-oriented, to meet the AGLC's exacting policies
[edit] Resources
List what the organization supplies to help the person in this role.
- The contracted Casino Advisor
- AGLC website
- AGLC workshops
- AGLC on-line training
- AGLC staff
- The Administrator, the Gaming Proceeds Manager/Treasurer, the President
- The Fund raising committee
- Past Casino Chairpersons
- Casino Chairpersons in other organizations
- PCSAR members as Casino Volunteers
- The PCSAR virtual office: e-mail, phone, postal
- The PCSAR wiki
