General Meetings/2015-11-03

From PCSAR

Revision as of 20:02, 30 October 2015

Booking

Meeting location, date, time and duration.

• Email notice of upcoming AGM sent out late summer

• Venue:
  • PC Fire Hall
  • Tuesday, November 3, 2015
  • 18:00 to 21:00
  • Pot Luck Social, Business meeting, 20th PCSAR Anniversary

Participants

List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.

• All members invited via phone calls, emails and/or mail-outs

Agenda

Purpose of meeting or detailed agenda.

Handouts

Any related documents distributed before or during the meeting.

• President's Report
• Minutes from 2014-11-04 AGM Image:AGM Minutes 2014-11-04.pdf
• Minutes from 2015-09-01 General Meeting
• Financial Statements Image:Fianancial Statements 2014-08-15 to 2015-08-31.pdf
• Auditor's report on 2014-08-16 to 2015-08-31 financial period

Minutes

Rough notes or formal minutes of the meeting.

Expenses

Receipts related to the meeting.

• AGM supplies Image:AGM supplies 2015-11-03.pdf

To do

Record things that are yet to be done in preparation or conclusion of this event.

• Update list of board members after AGM and ensure it is sent to all interested parties (Administrator).
• Transcribe minutes and send to all members via email, posting on wiki.
• Adjust signing authority at ATB. No motion by Board necessary as there is a motion on file Image:AGM Minutes 2014-11-04.pdf #8