Board of Directors/2017-05-02/Minutes

From PCSAR

Revision as of 13:12, 21 May 2017

Status of this document

This document is a draft. It has not yet been adopted by the board.

Attending

Present:

• Brett Wuth (President)
• Frank Melo (Director at Large)
• John MacGarva (Director at Large)
• Rose Bonertz (Administrator)

Absent with Regret:

• Igor Grujic (Secretary/Treasurer)

Quorum was achieved.

Guests:

• Susanna MacGarva (Former Administrator)

Meeting

Call to Order

The Meeting was called to order at 17:30 by Brett. Rose recorded the minutes.

Agenda

Moved by Frank Melo, seconded by John MacGarva that the Agenda be adopted as (amended). Carried

Minutes

Moved by John MacGarva, seconded by Frank Melo that the minutes of the April 4, 2017 board meeting be adopted as (amended). Carried.

New Member Applications

Brett reported that there was one potential new member that had not yet submitted their application.

Moved by John MacGarva, seconded by Frank Melo that the following applicants be approved as Associate Members of the Society:

• Awaiting one of the Haig Ridge group applications

Administrator's Report

Financial Statements

• Adjust budgets, move misc income to donations from searches, flag overages on budgets, increase Sat phone budget to $400
• Move advertising to recruitment, add budget amount to basics course of $120.
• Move $500 budget amount to briefing trailer supplies from Response supplies.
• Move some funds from Equipment maintenance $500
• To amend current budget to increase Phone.com from $250 to $400, to create a budget category for previous years Basic fundamentals course $120 to split the equip maintenance budget between casino and regular funds with regular funds of $700 and casino of $300.

Moved by Brett Wuth, seconded by John MacGarva that the Financial Statements be accepted as information. Carried

Approval of cheques over $500 or outside budget

Moved by Brett Wuth, seconded by Frank Melo that payment of $3,110.04 to MacGarva Company Ltd. for administrator's services in the months of January, February and March be approved. John abstained and carried.

Suggested motion: Moved by ________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved. Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

Functional Area Reports

Liaison

• Regional SAR meeting attended by Brett during the week of April 20th. Medicine Hat, Lethbridge, Pincher Creek and Crowsnest pass Search and Rescue were all represented. More regional training was topic of discussion. Rotate meetings between each location. Stacy was re-elected as South Regions Director and Matt

• SAR Alberta AGM April 30th in Slave Lake. Good attendance, combined with training weekend. Standardization causing some problems. Shane Elder the Vice President from Edmonton, was absent. Fire commissioner was there and he gave a good speech. One idea was a uniform standard. Clothing needs to perform as PPE as well. High performance jackets worth the expense must perform and the members feel comfortable wearing it. Functional PPE.
• CNP Fire and RCMP Brett spoke with them and is scheduling a meeting with them.

Fundraising

Training

• Announcements Brett emailed out yesterday. Thursday May 18th technical rescue, May 27th hike to Table Mountian have discussion about steep terrain. Matt lynch planning hike into whaleback.
• LASARA Swift Water course June 10th and 11th at Oldman dam. There is a waiting list.
• Provincial Training Days Matt and Brett attending in Slave Lake. Brett attending one on disaster response, drones and wilderness survival. Attended overnight campout and search. Getting better every time. Well worth it.
• Provincial Training Grant has been approved. Trying to get together within the region to discuss which courses are where.

Membership

Criminal Records Review, ICS100

• John sent letters out. Russel Bruder sent Criminal records check, Joel Smith. 13 members now that meet the requirements.

Equipment

• John just noticed a broken window on Briefing trailer.
• John looking for mylar. Aprox $300 per roll.
• Frank helpful with recall on airbag and plastic lens cover.
• Possibly a leak in ceiling.
• Need instructions for command post.
• Take notes on what is learned.
• Put stickers on briefing trailer.

===Pre-Plan=== no meeting last month no report

===Technical Rescue=== (Brett)

===Call Out=== no report

===Technology=== (Brett)

• Call Back Number sorted out.

===Prevention=== no report

===Strategic Planning=== (Brett)

• Brett attended volunteer appreciation. No new members out of it. John glad he attended.
• Level of participation; increase community involvement as there is dropping attendance.
• Strengths; solid financial support, strong moral support. Easy access for training. Barriers are amount of work, burnout, mind set, life changes, time to give, paid and unpaid volunteers, volunteers who train but don’t get called in.
• CNP looking at a paid model. PCSAR to think about supporting CNP. Combining of 2 groups losely knitted.
• Other strategies first aid model, train first aid etc. Target 18 to 40 yr olds. Inviting general public to training exercises. Tactics, volunteer appreciation lunch, letter, social media. Build on ideas for tactics. We should get back to advertising events in the paper. Build on doing interesting things in our training.
• Advertise in the Community section of the paper. Wilderness exercises, facebook, call Nicole Boisenault about May 21st hike. Put posters at post office, pool. Contacting various groups that might be interested ie other organizations. Speak at events of other groups. Quad squad, CNP snowmobilers, volunteer ski patrol, Calgary Scramblers, CNP hiking club, 4H, Scouts. New recruitment brochures, new member packages.

===Adjournment=== (Brett)

• Next Board Meeting: June 6, 17:30

===Moved=== by Brett Wuth, seconded by John MacGarva to adjourn