Board of Directors/2018-01-02/Minutes

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< Board of Directors | 2018-01-02(Difference between revisions)

Current revision

[edit] Status of this document

This document is official. It has been adopted by the board at the 2018-03-06 meeting. It can be amended at any board meeting.

[edit] Attending

Present:

Brett Wuth (President)
Igor Grujic (Secretary/Treasurer)
Frank Melo (Director at Large)
Rose Bonertz (Administrator)
Ken Poulsen
Claus Burchert
Wanda Burchert

Absent with Regret:

Cindy Mauthe Drake (Director at Large)

Quorum was achieved.

Guests:

None

[edit] Meeting

[edit] Call to Order

The meeting was called to order by Brett at 17:30. Rose recorded the minutes.

[edit] Agenda

Moved by Igor Grujic seconded by Frank Melo that the Agenda be adopted as presented. Carried.

[edit] Minutes

Minutes of 2017-10-03 meeting (Rose)
Moved by Frank Melo, seconded by Igor Grujic that the minutes of the October 3, 2017 board meeting be adopted as presented. Carried.
Minutes of 2017-10-31 meeting (Rose)
Moved by Igor Grujic, seconded by Frank Melo that the minutes of the October 31, 2017 board meeting be adopted as presented. Carried.
Minutes of 2017-11-07 general meeting (Rose)
Moved by Brett Wuth, seconded by Frank Melo that the minutes of the November 7, 2017 general meeting be accepted as presented. Carried.
Minutes of 2017-12-05 meeting (Rose)
Moved by Igor Grujic, seconded by Frank Melo that the minutes of the December 5, 2017 board meeting be adopted as presented. Carried.

[edit] New Member Applications

Brett announced that we have 2 people who are interested in becoming members.

[edit] Administrators Report

Financial
Financial Statements (Rose)
Moved by Frank Melo, seconded by Igor Grujic that the Financial Statements be accepted as information. Carried.

Approval of cheques over $500 or outside budget (Rose)
Moved by Frank Melo, seconded by Igor Grujic that payment of $718.24 to Rocky Mountain Mechanical for Service to the White Ford F700 be approved. Carried.

[edit] Liaison

regional SAR meeting 2018-01-07, elections
Brett will be attending this meeting in Lethbridge. Matt Lynch, the Deputy Director for the region, (a Pincher SAR member) is resigning. Brett may offer his nomination in order to ensure representation for this area. Igor may attend meeting with Brett.

[edit] Community Response Group

Brett met with Wanda in December and she would like PCSAR to continue to perform as the secretariat for them. It was agreed that we would make recommendations on new members applications for the Community Response Group, which means we will do the review and recommendation process.

[edit] PC RCMP

This meeting is currently on hold due to conflicting dates. Brett, Wanda and Jeff Feist will be attending once a date is set. Brett will let everyone know which date so those who wish to attend may.

[edit] Fundraising

The Shell application has not been submitted for the Community Response Group. Frank will look into this.

[edit] Training

First Aid after meeting tonight.
January 13th and 14th is Avalanche Training
Technical Rescue January 18th
January 23-27th Canadian Military Winter Survival Training in Cold Lake, Alberta.
March 2-4 and 16-18 SAR Basics in Lethbridge
Next month Brett will be conducting a Preparing for Disaster training that will be open to the public.

[edit] Membership

No Chair-No report

[edit] Equipment

No Chair however Frank indicated that he has no equipment concerns at this point. Frank will talk to Pat regarding plowing and ensuring vehicles are plugged in during extreme cold.

[edit] Pre-Plan

No report

[edit] Technical Rescue

No Report

[edit] Audit

Highest priority. The audit is very close to being completed. Due to some errors by administration corrections had to be made. Brett is working diligently to complete these so administration can complete the annual Charities Return.

[edit] Strategic Planning

Brett stated the importance of new members. Asked Board for ideas on recruitment.
New brochures and postures to be dispursed within the communities.
Utilization of other Face Book pages ie; the area MD's
Possible reward system as a motivator ie; Castle Mountain Ski Patrol offers daily ski passes.

[edit] Adjournment

Next Board Meeting: February 6, 2018

Moved by Frank Melo, seconded by Igor Grujic to adjourn. Carried.

Adjourned at 18:55.

Retrieved from "http://pcsar.dyndns.org/mediawiki/index.php/Board_of_Directors/2018-01-02/Minutes"

@@ Line 1: / Line 1: @@
 __NOTOC__
 == Status of this document ==
-This document is a draft.
+This document is official.
-It has not yet been adopted by the board.
+It has been adopted by the board at the {{link|Board of Directors/2018-03-06}} meeting.
+It can be amended at any board meeting.
 == Attending ==
@@ Line 27: / Line 28: @@
 === Call to Order ===
-The meeting was called to order by Brett at 17:30.  Brett recorded the minutes.
+The meeting was called to order by Brett at 17:30.  Rose recorded the minutes.
 ===Agenda===
@@ Line 33: / Line 34: @@
 ===Minutes===
-# Minutes
-## Minutes of 2017-10-03 meeting (Rose)
-### Errors or Omissions
-### ''Suggested motion: Moved by Frank Melo, seconded by Igor Grujic that the minutes of the October 3, 2017 board meeting be adopted as (presented/amended).
-## Minutes of 2017-10-31 meeting (Rose)
-### Errors or Omissions
-### ''Suggested motion: Moved by Igor Grujic, seconded by Frank Melo that the minutes of the October 31, 2017 board meeting be adopted as (presented/amended).
-## Minutes of 2017-11-07 general meeting (Rose)
-### Errors or Omissions
-### ''Suggested motion: Moved by Brett Wuth, seconded by Frank Melo that the minutes of the November 7, 2017 general meeting be accepted as (presented/amended).
-## Minutes of 2017-12-05 meeting (Rose)
-### Errors or Omissions
-### ''Suggested motion: Moved by Igor Grujic, seconded by Frank Melo that the minutes of the December 5, 2017 board meeting be adopted as (presented/amended).
-=== Incidents ===
+* Minutes of 2017-10-03 meeting (Rose)
+* '''Moved''' by Frank Melo, seconded by Igor Grujic that the minutes of the October 3, 2017 board meeting be adopted as presented. Carried.
+* Minutes of 2017-10-31 meeting (Rose)
+* '''Moved''' by Igor Grujic, seconded by Frank Melo that the minutes of the October 31, 2017 board meeting be adopted as presented. Carried.
+* Minutes of 2017-11-07 general meeting (Rose)
+* '''Moved''' by Brett Wuth, seconded by Frank Melo that the minutes of the November 7, 2017 general meeting be accepted as presented. Carried.
+* Minutes of 2017-12-05 meeting (Rose)
+* '''Moved''' by Igor Grujic, seconded by Frank Melo that the minutes of the December 5, 2017 board meeting be adopted as presented. Carried.
-On November 25, Pincher SAR was called out to assist Lethbridge SAR on an incident Cardston for a missing recently diagnosed Alzheimer's sufferer.  Four members responded.  The subject was found and Pincher SAR was stood down before members arrived.
+===New Member Applications===
+* Brett announced that we have 2 people who are interested in becoming members.
-=== Provincial SAR ===
+=== Administrators Report ===
-Brett reported that the member organizations meet in Drayton Valley on October 21 to address the audit controversy.
+* Financial
-Brett attended representing Pincher SAR.
+*Financial Statements (Rose)
-The member organizations decided not to seek a more formal audit.
+* '''Moved''' by Frank Melo, seconded by Igor Grujic that the Financial Statements be accepted as information.  Carried.
-Instead they required the board to develop policies in several areas that should prevent a recurrence of the issue.
-The SAR Alberta President has resigned, 6 months into the 2 year term.
+* Approval of cheques over $500 or outside budget (Rose)
-The Vice President, David Kaufman, automatically succeeds as President.
+*'''Moved''' by Frank Melo, seconded by Igor Grujic that payment of $718.24 to Rocky Mountain Mechanical for Service to the White Ford F700 be approved.  Carried.
-However he is seeking ratification of his new position from the membership
-or will resign to force a byelection at the April AGM.
-Pincher SAR along with many other groups received a letter titled
+=== Liaison ===
-"#metoo in our backyard" which highlighted a statement that sexual
+* regional SAR meeting 2018-01-07, elections
-assault, harassment and bullying could occur between SAR volunteers
+*Brett will be attending this meeting in Lethbridge.  Matt Lynch, the Deputy Director for the region, (a Pincher SAR member) is resigning.  Brett may offer his nomination in order to ensure representation for this area.  Igor may attend meeting with Brett.
-in Alberta.  Brett and Cindy will prepare a response.
-=== CRG / RCMP ===
+=== Community Response Group===
+Brett met with Wanda in December and she would like PCSAR to continue to perform as the secretariat for them.  It was agreed that we would make recommendations on new members applications for the Community Response Group, which means we will do the review and recommendation process.
-January 2018 will mark 1 year since Pincher SAR split up into the
+=== PC RCMP ===
-formal SAR group and the Community Response Group.  Brett will meet
+This meeting is currently on hold due to conflicting dates.  Brett, Wanda and Jeff Feist will be attending once a date is set.  Brett will let everyone know which date so those who wish to attend may.
-next week with Wanda Burchert of the CRG and Jeff Feist for the RCMP
-to review how the split has gone and how best to serve the needs of
-the lost person.
-=== Adminstrator's Report ===
+=== Fundraising===
-The administrator's report was not available.
+*The Shell application has not been submitted for the Community Response Group.  Frank will look into this.
-=== Financial Statements ===
-The financial statements were not available, having been delayed getting the year end's audit completed.
-=== Audit===
+===Training===
-The Auditors met with the Administrator on December 4.
+*First Aid after meeting tonight.
-They requested some changes and anticipate completing the audit shortly.
+* January 13th and 14th is Avalanche Training
+* Technical Rescue January 18th
+* January 23-27th Canadian Military Winter Survival Training in Cold Lake, Alberta.
+* March 2-4 and 16-18 SAR Basics in Lethbridge
+* Next month Brett will be conducting a Preparing for Disaster training that will be open to the public.
+=== Membership ===
+No Chair-No report
-=== Bank Signing Authorities ===
+=== Equipment ===
-With new board members, we need to update our signing authorities at the bank.
+No Chair however Frank indicated that he has no equipment concerns at this point.  Frank will talk to Pat regarding plowing and ensuring vehicles are plugged in during extreme cold.
-Rose will arrange for the changes.
-'''Moved''' by Igor Grujic, seconded by Frank Melo that the signing authority on the Pincher Creek Search and Rescue Society's bank accounts at the Alberta Treasury Branch be any two of
+===Pre-Plan ===
-* Igor Grujic (Treasurer)
+No report
-* Rose Bonertz (Administrator)
-* Brett Wuth (President)
-* Cindy Mauthe (Director-at-Large)
-'''Carried.'''
-=== Approval of cheques over $500 or outside budget ===
+=== Technical Rescue ===
+No Report
-'''Moved''' by Brett Wuth, seconded by Igor Grujic that payment of $766.40 to Rose Bonertz for administrator's services in the months of September and October be approved.
+=== Audit ===
-'''Carried.'''
+Highest priority.  The audit is very close to being completed.  Due to some errors by administration corrections had to be made.  Brett is working diligently to complete these so administration can complete the annual Charities Return.
-'''Moved''' by Brett Wuth, seconded by Igor Grujic that payment of $1,432.50 to Rose Bonertz for administrator's services in the month of November be approved.
+=== Strategic Planning ===
-'''Carried.'''
+*Brett stated the importance of new members.  Asked Board for ideas on recruitment.
-=== Year's Plan ===
+*New brochures and postures to be dispursed within the communities.
+*Utilization of other Face Book pages ie; the area MD's
+*Possible reward system as a motivator ie; Castle Mountain Ski Patrol offers daily ski passes.
-The board reviewed the year's plan of major activities.  Last year the board was unable to meet during the summer.
-This year it will move the budgeting process up 2 months, so that it can be completed by the August deadline,
-but will still schedule meeting in the summer in case the process is not complete.
-=== Training ===
-Brett outlined a training schedule for the year.
-Tonight is training on using the wiki.  Next month is first aid scenarios.
-December 23 is a snowshoe into Lille.
-Brett attended the CSA workshop in Drayton Valley on November 3.
-There was good material included on adult education techniques.
-LASARA and Pincher SAR are in discussions about reworking the SAR Basics course
-to assess and recognize existing competencies.
-The board requested that changes not create too condensed learning for novices.
-=== Fundraising ===
-The MD and Town have approved the full funding request for 2018 that we submitted in 2016.
-Shell has approved the full Social Investment Fund request.
-We've applied to the OFC for the provincial training grant and should hear back in the new year.
-We need to apply for the Shell Community Service Fund grant by the end of the year.
-=== Equipment ===
-The Equipment Committee needs a new chair.
-Frank reported that the Mobile Command Post is not producing enough heat in the cabin to easily clear the windscreen.
-=== Call-Out ===
-Nichole has volunteered to assist the Call-Out Team.
-=== Strategic Planning ===
-The Board reviewed the plan for increasing participation and recruiting new members.
-Brett will update the plan.
 === Adjournment ===
-Next Board Meeting: January 2, 17:30
+Next Board Meeting: February 6, 2018
-'''Moved''' by Brett Wuth, seconded by Igor Grujic to adjourn.  '''Carried.'''
+'''Moved''' by Frank Melo, seconded by Igor Grujic to adjourn.  '''Carried.'''
 Adjourned at 18:55.