Board of Directors/2019-09-03/Minutes
From PCSAR
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== Status of this document == | == Status of this document == | ||
| - | + | This document has been adopted by the board at the {{link|Board of Directors/2019-10-08}} meeting. It can be amended at any board meeting. | |
== Attending == | == Attending == | ||
Current revision
[edit] Status of this document
This document has been adopted by the board at the 2019-10-08 meeting. It can be amended at any board meeting.
[edit] Attending
Present:
- Igor Grujic (President)
- Brett Wuth (Secretary/Treasurer)
- Sabrina Ryans (Administrator)
- Claus Burchert (Director at Large)
Quorum was achieved.
[edit] Meeting
[edit] Call to Order
The meeting was called to order Igor Grujic at 1740. Sabrina Ryans recorded minutes.
[edit] Agenda
Moved by Igor Grujic, seconded by Brett Wuth that the Agenda be adopted as amended. Carried.
[edit] Minutes
Moved by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-07-02 board meeting be adopted as presented. Carried.
[edit] New Member Applications
None to report.
[edit] Incidents
None to report.
[edit] Administrator's Report
Sabrina Ryans is working on finishing up the financials for year-end.
Action Administrator to complete year-end finances, OFC & Casino Grant Reports.
Action Administrator to enter 2018/2019 Budget into Quickbooks.
Action Sabrina Ryans will draft a policy regarding expense claim time limits to be circulated to the board and voted on during the October board meeting.
[edit] Financial
Moved by Brett Wuth, seconded by Igor Grujic that the Financial Statements be accepted as information. Carried.
Action Board members will hold an email discussion on the 2019/2020 budget. Brett Wuth will begin the conversation.
Moved by Igor Grujic, seconded by Brett Wuth that payment of $1,127.88 to 645858 AB Ltd. for administrator's services from June 16 2019 to August 31 2019 be approved. Carried.
Moved by Igor Grujic, seconded by Claus Burchert that payment of $1,209.60 to Brett Wuth for reimbursement for catering costs for SAR Basics 2018 be approved. Carried.
Moved by Igor Grujic, seconded by Claus Burchert that payment of $2,525.28 to Wildsoft Consulting for instructional services for SAR Basics 2018 be approved. Carried.
Moved by Igor Grujic, seconded by Brett Wuth that payment of $931.39 to Chris Jorgensen for instructional services for SAR Basics 2018 be approved. Carried.
Moved by Brett Wuth, seconded by Igor Grujic that the 2018/2019 Budget be adopted as the interim 2019/2020 budget and that expenditures be authorized to the total of each line item of the budget, with any individual expenditures of over $500 requiring additional board approval. Carried.
[edit] Functional Area Reports
Liaison
- Board met with Alberta Parks District Conservation Officers to discuss collaboration and cooperation.
- Mock Search planned for spring 2020, ideally to coincide with SAR Basics in Pincher Creek.
Fundraising
- Action Administrator will complete OFC and Casino Grants.
- Board is scheduled to present at Joint Council Meeting on October 24, 2019 at 1845 regarding joint funding for PCSAR.
Training
- September training is focused on patient packaging and transport.
- Provincial SAR conference in Rocky Mountain House, AB - September 14 & 15, 2019
- Crowsnest Pass SAR hosting an overnight skills exercise - September 14 & 15, 2019
- SAR Basics is being offered this fall in Lethbridge.
- Tentative dates for SAR Basics in Pincher Creek is early 2020. Action Igor Grujic and Claus Burchert to determine needs for the course offering to determine bidding process.
Membership
- Action: Administrator to update membership database.
Equipment
- PC Emergency Services will provide PCSAR with a written proposal for sharing arrangement for Command Post.
Pre-Plan
- Meeting scheduled for September 17, 2019 at 1900.
Technical Rescue
- Nothing to Report
Call Out
- Board members present will reach out to specific committees this month to determine involvement etc. Action Brett Wuth to meet with Technology and Pre-Plan, Igor Grujic to meet with Call Out and CRG.
Audit
- Action Brett Wuth to contact members with audit experience to locate 2 to complete the audit prior to the November 2019 AGM.
- Action Sabrina Ryans to reach out to local accountants for assistance in preparing the 2018/2019 audit.
Technology
- Nothing to Report
Prevention
- Nothing to Report
[edit] Action Item Review and Update
All action items from the previous meeting were covered within the meeting agenda.
[edit] Strategic Planning
- Relationship with Alberta Parks is going well.
- ActionFollowing the AGM, Administrator will investigate and recommend ways to increase and improve member communications and public profile of PCSAR.
- Discussion had on ways to increase the public profile of PCSAR.
- AGM discussed. Action: Administrator will look into options discussed during the meeting and will bring suggestions and planning requirements to board for decision during October board meeting.
[edit] Adjournment
Moved by Brett Wuth, seconded by Igor Grujic to adjourn.
Meeting was adjourned at 1850.
Next board meeting is scheduled for October 10, 2019 at 1730.
