Board of Directors/2019-10-22/Minutes

From PCSAR

Current revision

[edit] Status of this document

This document is official. This document has been adopted by the board at the 2019-12-10 meeting. It can be amended at any board meeting.

[edit] Attending

Present:

• Igor Grujic (President)
• Brett Wuth (Secretary/Treasurer)
• Claus Burchert (Director at Large)
• Sabrina Ryans (Administrator)

Quorum was achieved.

[edit] Meeting

[edit] Call to Order

The meeting was called to order Igor Grujic at 1749. Sabrina Ryans recorded minutes.

[edit] Agenda

Moved by Igor Grujic, seconded by Claus Burchert that the Agenda be adopted as presented. Carried.

[edit] Minutes

Moved by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-10-08 board meeting be adopted as presented. Carried.

[edit] New Member Applications

None

[edit] Incidents

None to report.

[edit] Administrator's Report

The administrator provided the first draft of an updated uniform policy. Action: Sabrina will make the changes suggested and re-circulate for approval. Draft of an updated Expense claim form which should better represent all expense claims was submitted to the board. Action: Sabrina will make the suggested changes and put it into use.

[edit] Financial

Moved by Brett Wuth, seconded by Claus Burchert that the Financial Statements be accepted as information. Carried.

Moved by Igor Grujic, seconded by Brett Wuth that payment of $1741.72 to 645858 AB Ltd for administrator's services in the period of Sept. 1 to Oct. 15 2019 be approved. Carried.

[edit] Functional Area Reports

Liaison

• Nothing to Report

Fundraising

• Board is scheduled to present at Joint Council Meeting on October 24, 2019 regarding joint funding for PCSAR.

Training

• SAR Basics will be offered in winter/spring of 2020 in Pincher Creek. Action Sabrina will reach out to a minimum of 2 providers to request quotes for offering training.

Membership

• Action Brett will process the Member Database.

Equipment

• Action: Sabrina to inventory, buy bins and label uniforms.
• Action: Sabrina to come up with a 2nd draft of the uniform policy.
• Action: Brett will check on credit from uniform company to see if we can order any additonal items.

Pre-Plan

• Meeting at CMR with stakeholders regarding avalanche response.

Technical Rescue

• Nothing to Report

Call Out

• Nothing to Report

Audit

• Action: Brett will contact members to have them in place to audit our year-end for 2018/2019.
• Action: Sabrina to assist with Audit preparation
• Action: Igor and Sabrina to connect with professional auditors for 2018/2019 year.

Technology

• Nothing to Report

Prevention

• Nothing to Report

[edit] Action Item Review and Update

All action items from the previous meeting were covered within the meeting agenda.

[edit] Strategic Planning

• Nothing to Report

[edit] Adjournment

Moved by Claus Burchert, seconded by Brett Wuth to adjourn.

• Meeting was adjourned at 1845.
• Next Board Meeting: 2019-12-02 at 1730.