Board of Directors/2020-06-02/Minutes
From PCSAR
< Board of Directors | 2020-06-02(Difference between revisions)
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== Status of this document == | == Status of this document == | ||
| - | This document is NOT official. This document has been adopted by the board at the {{link|Board of Directors/2020- | + | This document is NOT official. This document has been adopted by the board at the {{link|Board of Directors/2020-07-07}} meeting. It can be amended at any board meeting. |
== Attending == | == Attending == | ||
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* {{member|Nata de Leeuw}} (Director at Large) | * {{member|Nata de Leeuw}} (Director at Large) | ||
* {{member|Denis Hache}} (Director at Large) | * {{member|Denis Hache}} (Director at Large) | ||
| - | + | ||
* {{member|Sabrina Ryans}} (Administrator) | * {{member|Sabrina Ryans}} (Administrator) | ||
| - | *Regrets: {{member|Brett Wuth}} (Secretary/Treasurer) | + | *Regrets: |
| + | *{{member|Brett Wuth}} (Secretary/Treasurer) | ||
| + | * {{member|Nicholas Morantz}} (Director at Large) | ||
==Meeting== | ==Meeting== | ||
| Line 21: | Line 23: | ||
===Minutes=== | ===Minutes=== | ||
| - | '''Moved''' by Nata de Leeuw, seconded by Igor Grujic that the minutes of the 2020-05-05, 2020-05-19 | + | '''Moved''' by Nata de Leeuw, seconded by Igor Grujic that the minutes of the 2020-05-05, 2020-05-19 and 2020-05-24 board meetings be adopted as presented. Carried. |
===New Member Applications=== | ===New Member Applications=== | ||
| - | Action | + | '''Action:''' Sabrina will look into BackCheck vs RCMP vulnerable sector check to see if BackCheck will work as an option for PCSAR. |
| + | * noted that a potential member had issues with the Vulnerable Sector Check letter provided by PCSAR. Action: Sabrina will review the current letter with local RCMP. | ||
===Incidents=== | ===Incidents=== | ||
| - | *Concerns were raised about the accuracy of the call-out lists. '''Action:''' Denis will follow up and report back. | + | *Concerns were raised about the accuracy of the call-out lists. '''Action:''' Denis will follow up with PrePlan Committee members and report back. |
===Administrator's Report=== | ===Administrator's Report=== | ||
| Line 44: | Line 47: | ||
===Functional Area Reports=== | ===Functional Area Reports=== | ||
'''Liaison''' | '''Liaison''' | ||
| - | * PCREMO will be taking over the phone line. Nata de Leeuw remains as the main liaison with PCREMO | + | * PCREMO will be taking over the phone line. Nata de Leeuw remains as the main liaison with PCREMO along with Lynn Keeler |
'''Fundraising''' | '''Fundraising''' | ||
| - | * Training grant report is due the end of June 2020. Action: Sabrina will be starting work on it June 9th. | + | * Training grant report is due at the end of June 2020. Action: Sabrina will be starting work on it June 9th. |
'''Training''' | '''Training''' | ||
| - | * Nata & Sabrina will meet next week | + | * Nata & Sabrina will meet next week to discuss training options within COVID guidelines. |
'''Membership''' | '''Membership''' | ||
| Line 56: | Line 59: | ||
'''Equipment''' | '''Equipment''' | ||
| - | *Action: Igor will discuss | + | *'''Action:''' Igor will discuss potential purchases for the Command Post with Norm. |
*Noted that inventory has not been done in a while. Discussed that it might be good to use a summer training night, along with assisting members with familiarization. | *Noted that inventory has not been done in a while. Discussed that it might be good to use a summer training night, along with assisting members with familiarization. | ||
| - | *Action: Sabrina will send an email indicating July 7, 2020 training & inventory. | + | * '''Action:''' Sabrina will send an email indicating July 7, 2020 training & inventory. |
| - | *Action: Igor will look at what we have in inventory and assist with what documentation is needed. | + | *'''Action:''' Igor will look at what we have in inventory and assist with what documentation is needed. |
'''Pre-Plan''' | '''Pre-Plan''' | ||
| Line 68: | Line 71: | ||
'''Audit''' | '''Audit''' | ||
| - | *Auditors met at the end of May and are just wrapping up some final details before signing off. It should be completed by June 15, 2020. | + | *Auditors met at the end of May and are just wrapping up some final details before signing off. It should be completed by June 15, 2020. |
===Action Item Review and Update=== | ===Action Item Review and Update=== | ||
| Line 74: | Line 77: | ||
===Strategic Planning=== | ===Strategic Planning=== | ||
| - | *Action: Sabrina will set up a google sheet and list for each board member to contact | + | *COVID-19 response would be a good time to confirm with members their contact information and get a verbal or written confirmation from members on if they would we willing to attend a call out. |
| + | *'''Action:''' Sabrina will set up a google sheet and list for each board member, to contact members and confirm that they would like to be active during COVID-19 and remain a member of PCSAR. | ||
===Adjournment=== | ===Adjournment=== | ||
'''Moved''' by Nata de Leeuw, seconded by Igor Grujic to adjourn. | '''Moved''' by Nata de Leeuw, seconded by Igor Grujic to adjourn. | ||
*Meeting was adjourned at 1930. | *Meeting was adjourned at 1930. | ||
| - | *Next Board Meeting: July 7 2020 at | + | *Next Board Meeting: July 7 2020 at 1730hr via GoToMeeting. |
Current revision
Contents |
[edit] Status of this document
This document is NOT official. This document has been adopted by the board at the 2020-07-07 meeting. It can be amended at any board meeting.
[edit] Attending
- Igor Grujic (President)
- Nata de Leeuw (Director at Large)
- Denis Hache (Director at Large)
- Sabrina Ryans (Administrator)
- Regrets:
- Brett Wuth (Secretary/Treasurer)
- Nicholas Morantz (Director at Large)
[edit] Meeting
[edit] Call to Order
The meeting was called to order Igor Grujic at 1820. Sabrina Ryans recorded minutes.
[edit] Agenda
Moved by Igor Grujic, seconded by Nata de Leeuw that the Agenda be adopted as presented. Carried.
[edit] Minutes
Moved by Nata de Leeuw, seconded by Igor Grujic that the minutes of the 2020-05-05, 2020-05-19 and 2020-05-24 board meetings be adopted as presented. Carried.
[edit] New Member Applications
Action: Sabrina will look into BackCheck vs RCMP vulnerable sector check to see if BackCheck will work as an option for PCSAR.
- noted that a potential member had issues with the Vulnerable Sector Check letter provided by PCSAR. Action: Sabrina will review the current letter with local RCMP.
[edit] Incidents
- Concerns were raised about the accuracy of the call-out lists. Action: Denis will follow up with PrePlan Committee members and report back.
[edit] Administrator's Report
- D4H updates needed - Action: Sabrina will look into details and discover who has been managing this and what we are missing.
- New member package review
- OFC Training Grant report
[edit] Financial
Moved by Igor Grujic, seconded by Nata de Leeuw that the Financial Statements be accepted as information. Carried.
Moved by Igor Grujic, seconded by Nata de Leeuw that payment of $833.82 to 645858 AB Ltd. for administrator's services for the period of April 16 to May 15, 2020 be approved. Carried
Moved by Igor Grujic, seconded by Denis Hache that payment of $2,184.70 to Wildsoft Consulting for SAR Basics February 2020 be approved. Carried.
[edit] Functional Area Reports
Liaison
- PCREMO will be taking over the phone line. Nata de Leeuw remains as the main liaison with PCREMO along with Lynn Keeler
Fundraising
- Training grant report is due at the end of June 2020. Action: Sabrina will be starting work on it June 9th.
Training
- Nata & Sabrina will meet next week to discuss training options within COVID guidelines.
Membership
- Nothing to Report
Equipment
- Action: Igor will discuss potential purchases for the Command Post with Norm.
- Noted that inventory has not been done in a while. Discussed that it might be good to use a summer training night, along with assisting members with familiarization.
- Action: Sabrina will send an email indicating July 7, 2020 training & inventory.
- Action: Igor will look at what we have in inventory and assist with what documentation is needed.
Pre-Plan
- see note under 'incidents'
Technical Rescue
- nothing to report
Audit
- Auditors met at the end of May and are just wrapping up some final details before signing off. It should be completed by June 15, 2020.
[edit] Action Item Review and Update
Covered during the meeting.
[edit] Strategic Planning
- COVID-19 response would be a good time to confirm with members their contact information and get a verbal or written confirmation from members on if they would we willing to attend a call out.
- Action: Sabrina will set up a google sheet and list for each board member, to contact members and confirm that they would like to be active during COVID-19 and remain a member of PCSAR.
[edit] Adjournment
Moved by Nata de Leeuw, seconded by Igor Grujic to adjourn.
- Meeting was adjourned at 1930.
- Next Board Meeting: July 7 2020 at 1730hr via GoToMeeting.
