Board of Directors/2020-04-07/Minutes
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== Status of this document == | == Status of this document == | ||
| - | This document is official | + | This document is official. This document has been adopted by the board at the {{link|Board of Directors/2020-05-05}} meeting. It can be amended at any board meeting. |
== Attending == | == Attending == | ||
| Line 29: | Line 29: | ||
===Incidents=== | ===Incidents=== | ||
| - | + | Update to COVID response | |
| - | + | A call-in line has been set up to assist citizens of Pincher Creek. This is being staffed and overseen by PCSAR in response to a tasking request by PCREMO. Not overly used, but the people who are calling, do need the help. Hours have been reduced to 9-5 to minimize the time for volunteers. May consider lengthening the response time guarantees to reduce the burden on volunteers, if call volume remains low. | |
===Administrator's Report=== | ===Administrator's Report=== | ||
| - | * | + | *'''Action:''' Igor Grujic and Brett Wuth to update the Administrator's contract. |
| - | * ''' Moved''' by Igor | + | *'''Action:''' Igor Grujic to meet with Sabrina to review her past year of work. |
| + | * ''' Moved''' by Igor Grujic, seconded by Nick Morantz that PCSAR contracts LawSin Accounting to act as a bookkeeper through to the end Sept. with the option to renew. Carried. | ||
| + | *'''Action:''' Sabrina will contact LawSin Accounting to set up the agreement and report back to the board. | ||
===Financial=== | ===Financial=== | ||
| - | '''Action:''' Sabrina to get minutes to | + | *'''Action:''' Sabrina to get minutes from last month to ATB to set up signing authority for Denis Hache. |
| - | ''' Moved''' by Igor, seconded by Nata that the Financial Statements be accepted as information. Carried. | + | |
| - | ''' Moved''' by | + | ''' Moved''' by Igor Grujic, seconded by Nata de Leeuw that the Financial Statements be accepted as information. Carried. |
| + | |||
| + | ''' Moved''' by Igor Grujic, seconded by Nata de Leeuw that payment of $721.94 to 645858 AB Ltd. for administrator's services for the period of Feb 16 to March 15, 2020 be approved. Carried. | ||
===Functional Area Reports=== | ===Functional Area Reports=== | ||
| Line 46: | Line 50: | ||
'''Fundraising''' | '''Fundraising''' | ||
| - | * | + | *Nothing to Report |
'''Training''' | '''Training''' | ||
| - | *Moved by Igor seconded by Denis that Nata and Sabrina be appointed to the training committee. | + | *Moved by Igor Grujic seconded by Denis Hache that Nata de Leeuw, Brett Wuth and Sabrina Ryans be appointed to the training committee. Carried. |
'''Membership''' | '''Membership''' | ||
| Line 55: | Line 59: | ||
'''Equipment''' | '''Equipment''' | ||
| - | * Sabrina will | + | * '''Action:''' Sabrina will contact Norm Keeler to see if any major equipment replacement is coming up, as we consider use of funds for Casino money. |
'''Pre-Plan''' | '''Pre-Plan''' | ||
| + | *nothing to report | ||
'''Technical Rescue''' | '''Technical Rescue''' | ||
| - | + | *nothing to report | |
| - | + | ||
'''Audit''' | '''Audit''' | ||
| + | * '''Action:''' Sabrina to prepare the Audit binder for Norm & Lynn Keeler. | ||
'''Technology''' | '''Technology''' | ||
| + | *nothing to report | ||
'''Prevention''' | '''Prevention''' | ||
| + | *nothing to report | ||
| + | |||
| + | ===Action Item Review and Update=== | ||
| + | All action items from the previous meeting were covered within the meeting agenda. | ||
| + | |||
| + | ===Strategic Planning=== | ||
| + | *Action: Sabrina will look into video conference options to assist with board meetings and member communication during COVID-19 public health emergency. | ||
===Adjournment=== | ===Adjournment=== | ||
Current revision
Contents |
[edit] Status of this document
This document is official. This document has been adopted by the board at the 2020-05-05 meeting. It can be amended at any board meeting.
[edit] Attending
- Igor Grujic (President)
- Nata de Leeuw (Director at Large)
- Denis Hache (Director at Large)
- Nicholas Morantz (Director at Large)
- Sabrina Ryans (Administrator)
- regrets Brett Wuth (Secretary/Treasurer)
Quorum was achieved.
[edit] Meeting
[edit] Call to Order
The meeting was called to order Igor Grujic at 1807. Sabrina Ryans recorded minutes.
[edit] Agenda
Moved by Igor Grujic, seconded by Nick Morantz that the Agenda be adopted as presented. Carried.
[edit] Minutes
Moved by Igor Grujic, seconded by Nata de Leeuw that the minutes of the 2020-03-10 board meeting be adopted as presented. Carried.
[edit] New Member Applications
Potential new members were identified, though no member applications have been recieved. Action: Sabrina will update the new member package. Action: Sabrina to follow up with SAR Basics participants and invite them to join, Denis to follow up with Sean Rudashy, Nick to follow up with Lucas Gurba
[edit] Incidents
Update to COVID response A call-in line has been set up to assist citizens of Pincher Creek. This is being staffed and overseen by PCSAR in response to a tasking request by PCREMO. Not overly used, but the people who are calling, do need the help. Hours have been reduced to 9-5 to minimize the time for volunteers. May consider lengthening the response time guarantees to reduce the burden on volunteers, if call volume remains low.
[edit] Administrator's Report
- Action: Igor Grujic and Brett Wuth to update the Administrator's contract.
- Action: Igor Grujic to meet with Sabrina to review her past year of work.
- Moved by Igor Grujic, seconded by Nick Morantz that PCSAR contracts LawSin Accounting to act as a bookkeeper through to the end Sept. with the option to renew. Carried.
- Action: Sabrina will contact LawSin Accounting to set up the agreement and report back to the board.
[edit] Financial
- Action: Sabrina to get minutes from last month to ATB to set up signing authority for Denis Hache.
Moved by Igor Grujic, seconded by Nata de Leeuw that the Financial Statements be accepted as information. Carried.
Moved by Igor Grujic, seconded by Nata de Leeuw that payment of $721.94 to 645858 AB Ltd. for administrator's services for the period of Feb 16 to March 15, 2020 be approved. Carried.
[edit] Functional Area Reports
Liaison
- Nothing to Report
Fundraising
- Nothing to Report
Training
- Moved by Igor Grujic seconded by Denis Hache that Nata de Leeuw, Brett Wuth and Sabrina Ryans be appointed to the training committee. Carried.
Membership
- nothing to report
Equipment
- Action: Sabrina will contact Norm Keeler to see if any major equipment replacement is coming up, as we consider use of funds for Casino money.
Pre-Plan
- nothing to report
Technical Rescue
- nothing to report
Audit
- Action: Sabrina to prepare the Audit binder for Norm & Lynn Keeler.
Technology
- nothing to report
Prevention
- nothing to report
[edit] Action Item Review and Update
All action items from the previous meeting were covered within the meeting agenda.
[edit] Strategic Planning
- Action: Sabrina will look into video conference options to assist with board meetings and member communication during COVID-19 public health emergency.
[edit] Adjournment
Moved by Igor Grujic, seconded by Nick Morantz to adjourn.
- Meeting was adjourned at 1900.
- Next Board Meeting: May 5, 2020 at 1800hr at Pincher Creek Fire Hall.
