PCSAR Doc-74 Search Incident Demobilization / Post Mission Plan/Doc
From PCSAR
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Incident Name: | Incident Name: | ||
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This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary. | This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary. | ||
- | + | <div class="noprint"> | |
+ | __TOC__ | ||
+ | </div> | ||
== General Information == | == General Information == | ||
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: Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely. | : Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely. | ||
- | + | == On Site == | |
- | == Personnel Release Priorities == | + | === On Site: Personnel Release Priorities === |
{{demob table start}} | {{demob table start}} | ||
{{demob section|Recall All Search Teams}} | {{demob section|Recall All Search Teams}} | ||
- | |||
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+ | {{demob action|All deployed teams/resources asked to return to base | ||
+ | |done= |won't= |assign= }} | ||
- | |||
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+ | {{demob section| Stand Down Resources }} | ||
+ | {{demob action|Search Resources in Transit | ||
+ | |done= |won't= |assign= }} | ||
- | |||
- | |||
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+ | {{demob action|Teams and Resources on Standby | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob section| Equipment }} |
- | + | {{demob action|Stand down all equipment on standby | |
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Stand down all equipment en-route | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Stand down all equipment in field |
- | + | |done= |won't= |assign= }} | |
+ | {{demob section|Debrief All Returning Teams }} | ||
+ | {{demob action|Team Leaders Formally Debriefed | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|All issued equipment returned |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|Inform of Critical Incident Stress Defusing | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob action|Issued with [[PCSAR Doc-68 Expense Invoice|Expense Claim Forms]] | ||
+ | |done= |won't= |assign= }} | ||
- | + | {{demob action|Issued with [[Critiques/Written feedback|Critique Form]] | |
- | {{demob action| | + | |done= |won't= |assign= }} |
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- | Issued with | + | |
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{{demob section| Release Search Teams }} | {{demob section| Release Search Teams }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|All searchers signed out |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|Evaluate searchers for safe to drive home (sleepiness) | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Release Searchers as available | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Designate return routes and convoy individuals as possible for individual safety | ||
+ | |done= |won't= |assign= }} | ||
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{{demob section| Notify Call Out People }} | {{demob section| Notify Call Out People }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Notified of Stand Down / Demobilization |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|Send e-mail to those notified earlier of incident that we are stood down | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Notified of Defusing / Critique |
- | + | |done= |won't= |assign= }} | |
- | + | {{demob action|Call out to arrange defusing with one of the [[CISM#Trained Resources|CISM teams]]? | |
- | + | |done= |won't= |assign= }} | |
- | {{demob action|done= |won't= |assign= | + | |
- | + | ||
- | + | ||
{{demob table end}} | {{demob table end}} | ||
- | + | === On Site: Media === | |
- | + | ||
- | + | ||
- | == Media == | + | |
{{demob table start}} | {{demob table start}} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Determine whether family wishes to deal with media inquiries |
- | + | |done= |won't= |assign= }} | |
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{{demob table end}} | {{demob table end}} | ||
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- | == | + | === On Site: Administrative Tasks === |
{{demob table start}} | {{demob table start}} | ||
- | {{demob section| | + | {{demob section| White Board Info }} |
- | {{demob action|done= |won't= |assign= | + | {{demob action|Record/photograph all information from white boards (inside and out) |
- | + | |done= |won't= |assign= }} | |
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- | + | {{demob section|Post Incident Management }} | |
- | }} | + | {{demob action|Identify a '''rested''' PCSAR member (SAR Manager?) to oversee post mission activity once off site. |
+ | |done= |won't= |assign= }} | ||
+ | |||
{{demob table end}} | {{demob table end}} | ||
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- | + | == Make Ready to Respond Again == | |
+ | === Readying: Personnel Release Priorities === | ||
+ | {{demob table start}} | ||
+ | {{demob section| Notify Call Out People }} | ||
+ | {{demob action|Forward call-back number to one of the SAR Managers. | ||
+ | |done= |won't= |assign= }} | ||
- | |||
- | + | {{demob table end}} | |
- | }} | + | |
+ | === Readying: Administrative Tasks === | ||
+ | {{demob table start}} | ||
+ | {{demob section| Support }} | ||
+ | {{demob action|Send e-mail to members requesting help with post-mission activities (this list) | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob section| Back in Service Notifications }} | ||
+ | {{demob action|Inform Pincher RCMP that we're back in service | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Inform Pincher Creek Emergency Services that we're back in service | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob section| Refill Overhead Files }} | ||
+ | {{demob action|Replace all products (forms, etc) used during course of search | ||
+ | * overhead box at fire hall | ||
+ | * overhead files in filing cabinet in MCP | ||
+ | Refer to latest version of "SAR Management Files" ([[PCSAR Doc-31]]) | ||
+ | Have complete set in Fire hall at expense of pulling files from the MCP (firehall set are portable and can be used in MCP if required) | ||
+ | Office supplies available from Pincher Office supply (charge to PC SAR and list incident name) | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Return all maps to map drawer and confirm against inventory list | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob table end}} | ||
+ | === Readying: Media === | ||
+ | {{demob table start}} | ||
+ | {{demob action|Request Tasking Agency to issue media release | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob table end}} | ||
+ | === Readying: WCB === | ||
+ | {{demob table start}} | ||
+ | {{demob action|Complete and file any required WCB claims for injured searchers | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob table end}} | ||
+ | === Readying: CISM === | ||
+ | {{demob table start}} | ||
+ | {{demob section| Critical Incident Stress Defusing }} | ||
+ | {{demob action|Schedule CIS Defusing session and advise all search participants | ||
+ | Schedule within 12 - 36 hrs of incident completion (in evening is best) | ||
+ | Consider family / job / time constraints on individual searchers | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob table end}} | ||
+ | === Readying: Equipment === | ||
+ | {{demob table start}} | ||
+ | {{demob section| Sign out }} | ||
+ | {{demob action| Review equipment sign-out sheet for equipment not returned | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action| Review equipment sign-out sheet for equipment not in good shape |
- | + | |done= |won't= |assign= }} | |
+ | {{demob section| SAR Equipment Returned? }} | ||
+ | {{demob section| GPS's }} | ||
+ | {{demob action|Confirm units returned | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob action|Check for full battery indicator; replace if needed | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob | + | {{demob action|Working condition? |
- | + | |done= |won't= |assign= }} | |
- | + | ||
+ | {{demob section| FRS Radios }} | ||
+ | {{demob action|Verify all returned | ||
+ | |done= |won't= |assign= }} | ||
- | |||
- | |||
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+ | {{demob action|Verify all working | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob | + | {{demob action|Check for full battery indicator; replace if needed |
- | + | |done= |won't= |assign= }} | |
- | + | ||
+ | {{demob section| Batteries }} | ||
- | {{demob | + | {{demob action|Verify sufficient stock of AA batteries |
- | + | |done= |won't= |assign= }} | |
- | + | ||
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+ | {{demob section| VHF Radios }} | ||
+ | {{demob action|Confirm all units returned | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Working condition? | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|All batteries recharged? (After every search) | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob action|Returned to Firehall? | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Returned to Agency? (if borrowed) | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob section| Satellite Phones }} | ||
+ | {{demob action|Verify all returned | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Verify all working | ||
+ | |done= |won't= |assign= }} | ||
- | |||
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+ | {{demob action|Verify all batteries charged | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob section| inReaches }} | ||
+ | {{demob action|Verify all returned | ||
+ | |done= |won't= |assign= }} | ||
- | |||
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+ | {{demob action|Verify all working | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Verify each has tracking turned off | ||
+ | |done= |won't= |assign= }} | ||
- | |||
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+ | {{demob action|Verify all batteries charged | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob section| | + | {{demob section| Photocopier Printer }} |
- | {{demob action|done= |won't= |assign= | + | {{demob action|Verify all parts returned. Restock. Verify Working. See [[PCSAR Doc-98]] |
- | + | |done= |won't= |assign= }} | |
+ | {{demob section| Supplies dispensed to searchers }} | ||
+ | {{demob action|Verify still have at least 6 rolls of flagging tape marked "SEARCH & RESCUE" in each of at least 4 colours. Reorder if not. | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob section| Mobile Command Post }} |
- | + | {{demob action|Fuel mobile command post | |
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|All radios turned off? | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Clean and remove garbage |
- | + | |done= |won't= |assign= }} | |
+ | {{demob section| SAR Truck }} | ||
+ | {{demob action|Fuel truck | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Plug in block heater (winter) |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|Turn off 2-way radio | ||
+ | |done= |won't= |assign= }} | ||
- | |||
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+ | {{demob action|Verify trailer is locked | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob section|Subject Evacuation Equipment }} | ||
+ | {{demob action|Rescue Sleigh and stretcher in good shape and returned to equipment trailer | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Quad Trailer and stretcher in good shape and returned to equipment trailer |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|Yellow Anchorman wheel and stretcher in good shape and returned to equipment trailer | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob | + | {{demob action|Orange packaging kit (backboard, with inventory list) in good shape and returned to equipment trailer |
+ | |done= |won't= |assign= }} | ||
- | |||
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- | {{demob action|done= |won't= |assign= | + | {{demob section|Rope Rescue Equipment }} |
- | + | {{demob action|6 bags returned to equipment trailer; any with broken seals inventoried and inspected | |
+ | |done= |won't= |assign= }} | ||
+ | {{demob section|Swiftwater Rescue Equipment }} | ||
+ | {{demob action|Bags returned to equipment trailer; any with broken seals inventoried and inspected | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob section| Food }} | ||
+ | {{demob action|Store and preserve left over food and drink | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob section| Other Equipment Returned | ||
+ | (note type and details as per above) | ||
+ | }} | ||
+ | {{demob action| | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob action| | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action| | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob section| Establish Lost & Found List }} | ||
+ | {{demob action|Circulate to all groups | ||
+ | |done= |won't= |assign= }} | ||
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{{demob table end}} | {{demob table end}} | ||
- | == | + | == Incident Follow Up == |
+ | === Follow Up: Members === | ||
{{demob table start}} | {{demob table start}} | ||
- | {{demob section| | + | {{demob section| Acknowledgement to Members }} |
+ | {{demob action|Send pcsar-members@castrov.cuug.ab.ca {{link|Members:Post Incident Member E-Mail|a very brief}} summary of incident and thank you to those who responded and were preparing to respond. Mention that a critique will follow. | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob table end}} | ||
- | {{demob section| | + | === Follow Up: Administrative Tasks === |
- | {{demob action|done= |won't= |assign= | + | {{demob table start}} |
- | + | {{demob section| Back in Service Notifications }} | |
+ | {{demob action|Close provincial tracking number by recording incident as complete in D4H | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob table end}} | ||
- | {{demob action|done= |won't= |assign= | + | === Follow Up: Financial === |
- | + | {{demob table start}} | |
+ | {{demob section| Charge back }} | ||
+ | {{demob action|Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions) | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Identify tasking agency for billing purposes. Provide info to Administrator. | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Request and [[../Report#File_number|record]] the tasking agency's file number for the incident |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|Determine or negotiate rates with tasking agency | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Inform other teams of Tasking Agency's expense procedures | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob section| Expense Sheets }} | ||
+ | {{demob action|Collect expense forms from all PC SAR members | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob | + | {{demob action| |
- | + | Collect expenses for use of: | |
- | + | * MCP | |
+ | * SAR Truck | ||
+ | * Equipment Trailer | ||
+ | * Briefing Trailer | ||
+ | * Damaged / lost equipment | ||
+ | * Satellite phone | ||
+ | * Replacement supplies | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Collect expense information on SAR Truck - mileage | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Collect expense information on Equipment Trailer - usage |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|Bill Tasking agency | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob | + | {{demob table end}} |
- | + | ||
- | + | ||
- | }} | + | |
+ | === Follow Up: Record Keeping === | ||
+ | {{demob table start}} | ||
+ | {{demob section| Naming }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Determine PCSAR's name for this incident, using our {{link|Incidents/Naming}} convention. |
- | + | |done= |won't= |assign= }} | |
- | + | ||
- | }} | + | |
+ | {{demob section| Filing }} | ||
+ | {{demob action|Create [[Incidents|entry for incident]] on the wiki | ||
+ | |done= |won't= |assign= }} | ||
- | |||
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+ | {{demob action|Get copy of files from last search manager (may be another SAR group) | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Get copy of files from call-out team | ||
+ | |done= |won't= |assign= }} | ||
- | |||
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+ | {{demob action|Make colour photocopies/photographs of mylar covering map to preserve content - store in binder | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob | + | {{demob action|Gather and organize search materials / forms used and add to SAR binder. Keep at least one copy of each paper |
- | + | |done= |won't= |assign= }} | |
- | + | ||
+ | {{demob action|Sort by operations period | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Group into manager, planning, logistics, operations |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|[[Members:Contact/Rave/Post Incident|Copy Rave Alert records]]. Remove used alerts and messages from active list (put in archive section). | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Review call-out reports for bad contacts. Notify [[membership committee]]. |
- | + | |done= |won't= |assign= }} | |
+ | {{demob section| Copying }} | ||
+ | {{demob action|Determine whether Tasking Agency wants to keep originals of files | ||
+ | |done= |won't= |assign= }} | ||
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+ | {{demob action|Scan documents to wiki or make colour photocopies for our records if giving originals to tasking agency. Consider scanning anyway for easier future reference. | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob table end}} | ||
- | {{demob action|done= |won't= |assign= | + | === Follow Up: Reporting === |
- | + | {{demob table start}} | |
+ | {{demob section| Permission to share }} | ||
+ | {{demob action|Obtain [[Members:RCMP/Standard request to share incident information|permission from the Tasking Agency]] to share information | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|Obtain [[Members:Office of the Fire Commissioner/Agreement/Standard request to share incident information|permission from the Office of the Fire Commissioner]] to share information | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob section| PCSAR Report }} |
- | + | {{demob action|Prepare PCSAR's internal [[Template:Incident Report|Incident Report]] ([[PCSAR Doc-126 Incident Report|PCSAR Doc-126]]) | |
+ | |done= |won't= |assign= }} | ||
- | {{demob section| | + | {{demob section| Statistics }} |
- | {{demob action|done= |won't= |assign= | + | {{demob action|[[PCSAR Doc-62 Registration/Sign-In|Sign in sheet]] |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|List who came from each organization, what op periods they attended | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|List total # of different resources used |
- | + | |done= |won't= |assign= }} | |
+ | {{demob action|List total hours on search | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Search statistics to researchers |
- | + | |done= |won't= |assign= }} | |
- | + | ||
+ | {{demob action|Copy of sign in list to Administrator for members' participation records | ||
+ | |done= |won't= |assign= }} | ||
- | |||
- | |||
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+ | {{demob section| Report for Others }} | ||
+ | {{demob action|Complete last 2 pages of report and submit to RCMP / Tasking Agency | ||
+ | |done= |won't= |assign= }} | ||
+ | {{demob action|File incident report on D4H. | ||
+ | See [[Members:D4H/PCSAR.ca.d4h.org/Data/Incident]] | ||
+ | |done= |won't= |assign= }} | ||
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- | |||
+ | {{demob section| Incident Brief }} | ||
+ | {{demob action| | ||
+ | Summary (1 - 2 paragraph) of incident for SAR binder | ||
+ | see [[Critiques|http://pcsar.webhop.org/mediawiki/index.php/Critiques]] | ||
+ | |done= |won't= |assign= }} | ||
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{{demob table end}} | {{demob table end}} | ||
- | == | + | === Follow Up: Critique === |
+ | see [[Critique]] http://pcsar.webhop.org/mediawiki/index.php/Critiques | ||
{{demob table start}} | {{demob table start}} | ||
- | + | ||
{{demob action|done= |won't= |assign= | | {{demob action|done= |won't= |assign= | | ||
- | + | If incident was too small to have a critique, distribute the [[Critiques/Written feedback|critique form]] to those who were aware of the incident and have them email any ideas to pcsar-preplan@castrov.cuug.ab.ca. | |
- | + | }} | |
- | + | ||
{{demob action|done= |won't= |assign= | | {{demob action|done= |won't= |assign= | | ||
- | + | Recruit manager who was not involved with incident to chair critique | |
+ | }} | ||
+ | {{demob action|Schedule critique time and location | ||
+ | |done= |won't= |assign= }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Advise call out team to notify searchers |
- | + | |done= |won't= |assign= }} | |
- | + | {{demob action|Advise outside resources / groups | |
- | {{demob | + | |done= |won't= |assign= }} |
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+ | {{demob action|[[Critiques/Announce#Other_Organizations|Advise RCMP / tasking agency]] | ||
+ | |done= |won't= |assign= }} | ||
{{demob action|done= |won't= |assign= | | {{demob action|done= |won't= |assign= | | ||
- | + | Critique chair writes report of critique suggestions. | |
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}} | }} | ||
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{{demob action|done= |won't= |assign= | | {{demob action|done= |won't= |assign= | | ||
- | + | Critique report distributed to all participants and committees/organizations suggestions referred to. | |
- | + | }} | |
- | + | ||
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{{demob table end}} | {{demob table end}} | ||
- | + | === Follow Up: Incident Review === | |
- | = | + | |
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- | == Incident Review == | + | |
{{demob table start}} | {{demob table start}} | ||
{{demob section| Pre-Plan / Search Managers Team }} | {{demob section| Pre-Plan / Search Managers Team }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Review Incident |
- | + | |done= |won't= |assign= }} | |
- | |||
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+ | {{demob action|Action Identified Items | ||
+ | |done= |won't= |assign= }} | ||
{{demob section| Board }} | {{demob section| Board }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Review Incident |
- | + | |done= |won't= |assign= }} | |
- | {{demob action|done= |won't= |assign= | + | {{demob action|Action Identified Items |
- | + | |done= |won't= |assign= }} | |
{{demob section| Thank you's }} | {{demob section| Thank you's }} | ||
- | {{demob action|done= |won't= |assign= | + | {{demob action|Thank individuals and organizations that supported the effort. |
- | + | |done= |won't= |assign= }} | |
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{{demob table end}} | {{demob table end}} | ||
- | == Miscellaneous == | + | === Follow Up: Miscellaneous === |
{{demob table start}} | {{demob table start}} | ||
- | {{demob action | + | {{demob action| |
- | Update this document. | + | Update [[PCSAR Doc-74 Search Incident Demobilization / Post Mission Plan/Doc|this document]]. |
- | Make changes so it will be easier for next time it has to be used. }} | + | Make changes so it will be easier for next time it has to be used. |
+ | |done= |won't= |assign= }} | ||
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- | }} | + | {{demob action| |
+ | |done= |won't= |assign= }} | ||
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+ | |done= |won't= |assign= }} | ||
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{{demob table end}} | {{demob table end}} | ||
== Notes == | == Notes == | ||
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<br/> | <br/> | ||
Line 674: | Line 723: | ||
<br/> | <br/> | ||
- | |||
== Sign off == | == Sign off == | ||
- | |||
Sheet Completed by: | Sheet Completed by: | ||
* Search Manager (name): | * Search Manager (name): | ||
Line 683: | Line 730: | ||
Co-Signed by: | Co-Signed by: | ||
- | * | + | * Overhead Team Member (name): |
* Date: | * Date: | ||
* Signature: | * Signature: |
Current revision
Incident Name:
Date Ending:
This checklist is intended as a guideline for Overhead Team Members only. Tasks specific to the incident, not identified on this form should be addressed as necessary.
[edit] General Information
This plan consists of some common tasks that will need to be addressed when a search incident enters the demobilization stage. The tasks identified herein are not complete as every incident is unique in nature and may have specific requirements not outlined in this document.
This document is intended as a tool to assist the search manager and overhead team during the process demobilization and post mission tasks.
[edit] Responsibilities
- Search Manager
- Is responsible for the safe and orderly demobilization of any search incident. The search manager will ensure all aspects of demobilization will be considered and acted upon as required.
- Overhead Team
- As applicable, and in consultation with the search manager, members of the overhead team will assume responsibility for all items identified herein that apply to their function.
- If resources are limited and functions have been combined, team members will coordinate activities amongst group
- Team Leaders
- Where possible, team leaders will be responsible for the safety of their team members, ensuring directions from the overhead team are adhered to, and all members demobilize and return home safely.
- Search Members
- All participants in search incidents will be responsible for ensuring that all directives of the overhead team are followed for a safe demobilization.
- Search members are responsible for their personal safety at all times and the well being of their team members. All are encouraged to assume a level of responsibility for their team members until all have returned home safely.
[edit] On Site
[edit] On Site: Personnel Release Priorities
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Recall All Search Teams |
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All deployed teams/resources asked to return to base | |||
Stand Down Resources |
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Search Resources in Transit | |||
Teams and Resources on Standby | |||
Equipment |
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Stand down all equipment on standby | |||
Stand down all equipment en-route | |||
Stand down all equipment in field | |||
Debrief All Returning Teams |
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Team Leaders Formally Debriefed | |||
All issued equipment returned | |||
Inform of Critical Incident Stress Defusing | |||
Issued with Expense Claim Forms | |||
Issued with Critique Form | |||
Release Search Teams |
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All searchers signed out | |||
Evaluate searchers for safe to drive home (sleepiness) | |||
Release Searchers as available | |||
Designate return routes and convoy individuals as possible for individual safety | |||
Notify Call Out People |
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Notified of Stand Down / Demobilization | |||
Send e-mail to those notified earlier of incident that we are stood down | |||
Notified of Defusing / Critique | |||
Call out to arrange defusing with one of the CISM teams? |
[edit] On Site: Media
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Determine whether family wishes to deal with media inquiries |
[edit] On Site: Administrative Tasks
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
White Board Info |
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Record/photograph all information from white boards (inside and out) | |||
Post Incident Management |
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Identify a rested PCSAR member (SAR Manager?) to oversee post mission activity once off site. |
[edit] Make Ready to Respond Again
[edit] Readying: Personnel Release Priorities
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Notify Call Out People |
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Forward call-back number to one of the SAR Managers. |
[edit] Readying: Administrative Tasks
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Support |
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Send e-mail to members requesting help with post-mission activities (this list) | |||
Back in Service Notifications |
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Inform Pincher RCMP that we're back in service | |||
Inform Pincher Creek Emergency Services that we're back in service | |||
Refill Overhead Files |
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Replace all products (forms, etc) used during course of search
Refer to latest version of "SAR Management Files" (PCSAR Doc-31) Have complete set in Fire hall at expense of pulling files from the MCP (firehall set are portable and can be used in MCP if required) Office supplies available from Pincher Office supply (charge to PC SAR and list incident name) |
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Return all maps to map drawer and confirm against inventory list |
[edit] Readying: Media
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Request Tasking Agency to issue media release |
[edit] Readying: WCB
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Complete and file any required WCB claims for injured searchers |
[edit] Readying: CISM
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Critical Incident Stress Defusing |
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Schedule CIS Defusing session and advise all search participants Schedule within 12 - 36 hrs of incident completion (in evening is best) Consider family / job / time constraints on individual searchers |
[edit] Readying: Equipment
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Sign out |
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Review equipment sign-out sheet for equipment not returned | |||
Review equipment sign-out sheet for equipment not in good shape | |||
SAR Equipment Returned? |
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GPS's |
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Confirm units returned | |||
Check for full battery indicator; replace if needed | |||
Working condition? | |||
FRS Radios |
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Verify all returned | |||
Verify all working | |||
Check for full battery indicator; replace if needed | |||
Batteries |
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Verify sufficient stock of AA batteries | |||
VHF Radios |
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Confirm all units returned | |||
Working condition? | |||
All batteries recharged? (After every search) | |||
Returned to Firehall? | |||
Returned to Agency? (if borrowed) | |||
Satellite Phones |
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Verify all returned | |||
Verify all working | |||
Verify all batteries charged | |||
inReaches |
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Verify all returned | |||
Verify all working | |||
Verify each has tracking turned off | |||
Verify all batteries charged | |||
Photocopier Printer |
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Verify all parts returned. Restock. Verify Working. See PCSAR Doc-98 | |||
Supplies dispensed to searchers |
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Verify still have at least 6 rolls of flagging tape marked "SEARCH & RESCUE" in each of at least 4 colours. Reorder if not. | |||
Mobile Command Post |
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Fuel mobile command post | |||
All radios turned off? | |||
Clean and remove garbage | |||
SAR Truck |
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Fuel truck | |||
Plug in block heater (winter) | |||
Turn off 2-way radio | |||
Verify trailer is locked | |||
Subject Evacuation Equipment |
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Rescue Sleigh and stretcher in good shape and returned to equipment trailer | |||
Quad Trailer and stretcher in good shape and returned to equipment trailer | |||
Yellow Anchorman wheel and stretcher in good shape and returned to equipment trailer | |||
Orange packaging kit (backboard, with inventory list) in good shape and returned to equipment trailer | |||
Rope Rescue Equipment |
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6 bags returned to equipment trailer; any with broken seals inventoried and inspected | |||
Swiftwater Rescue Equipment |
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Bags returned to equipment trailer; any with broken seals inventoried and inspected | |||
Food |
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Store and preserve left over food and drink | |||
Other Equipment Returned (note type and details as per above) |
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Establish Lost & Found List |
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Circulate to all groups |
[edit] Incident Follow Up
[edit] Follow Up: Members
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Acknowledgement to Members |
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Send pcsar-members@castrov.cuug.ab.ca a very brief summary of incident and thank you to those who responded and were preparing to respond. Mention that a critique will follow. |
[edit] Follow Up: Administrative Tasks
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Back in Service Notifications |
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Close provincial tracking number by recording incident as complete in D4H |
[edit] Follow Up: Financial
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Charge back |
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Determine if PC SAR will charge for this operation (usually yes, there have been a few exceptions) | |||
Identify tasking agency for billing purposes. Provide info to Administrator. | |||
Request and record the tasking agency's file number for the incident | |||
Determine or negotiate rates with tasking agency | |||
Inform other teams of Tasking Agency's expense procedures | |||
Expense Sheets |
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Collect expense forms from all PC SAR members | |||
Collect expenses for use of:
|
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Collect expense information on SAR Truck - mileage | |||
Collect expense information on Equipment Trailer - usage | |||
Bill Tasking agency |
[edit] Follow Up: Record Keeping
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Naming |
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Determine PCSAR's name for this incident, using our Naming convention. | |||
Filing |
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Create entry for incident on the wiki | |||
Get copy of files from last search manager (may be another SAR group) | |||
Get copy of files from call-out team | |||
Make colour photocopies/photographs of mylar covering map to preserve content - store in binder | |||
Gather and organize search materials / forms used and add to SAR binder. Keep at least one copy of each paper | |||
Sort by operations period | |||
Group into manager, planning, logistics, operations | |||
Copy Rave Alert records. Remove used alerts and messages from active list (put in archive section). | |||
Review call-out reports for bad contacts. Notify membership committee. | |||
Copying |
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Determine whether Tasking Agency wants to keep originals of files | |||
Scan documents to wiki or make colour photocopies for our records if giving originals to tasking agency. Consider scanning anyway for easier future reference. |
[edit] Follow Up: Reporting
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Permission to share |
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Obtain permission from the Tasking Agency to share information | |||
Obtain permission from the Office of the Fire Commissioner to share information | |||
PCSAR Report |
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Prepare PCSAR's internal Incident Report (PCSAR Doc-126) | |||
Statistics |
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Sign in sheet | |||
List who came from each organization, what op periods they attended | |||
List total # of different resources used | |||
List total hours on search | |||
Search statistics to researchers | |||
Copy of sign in list to Administrator for members' participation records | |||
Report for Others |
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Complete last 2 pages of report and submit to RCMP / Tasking Agency | |||
File incident report on D4H. See Members:D4H/PCSAR.ca.d4h.org/Data/Incident |
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Incident Brief |
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Summary (1 - 2 paragraph) of incident for SAR binder see http://pcsar.webhop.org/mediawiki/index.php/Critiques |
[edit] Follow Up: Critique
see Critique http://pcsar.webhop.org/mediawiki/index.php/Critiques
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
If incident was too small to have a critique, distribute the critique form to those who were aware of the incident and have them email any ideas to pcsar-preplan@castrov.cuug.ab.ca. | |||
Recruit manager who was not involved with incident to chair critique | |||
Schedule critique time and location | |||
Advise call out team to notify searchers | |||
Advise outside resources / groups | |||
Advise RCMP / tasking agency | |||
Critique chair writes report of critique suggestions. | |||
Critique report distributed to all participants and committees/organizations suggestions referred to. |
[edit] Follow Up: Incident Review
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Pre-Plan / Search Managers Team |
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Review Incident | |||
Action Identified Items | |||
Board |
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Review Incident | |||
Action Identified Items | |||
Thank you's |
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Thank individuals and organizations that supported the effort. |
[edit] Follow Up: Miscellaneous
Action | Completed | Won't do n/a | Assigned to |
---|---|---|---|
Update this document. Make changes so it will be easier for next time it has to be used. |
|||
[edit] Notes
[edit] Sign off
Sheet Completed by:
- Search Manager (name):
- Date:
- Signature:
Co-Signed by:
- Overhead Team Member (name):
- Date:
- Signature: