Financial/Gaming Proceeds Manager/Role Description

From PCSAR

Current revision

[edit] Document status

Is this document a draft? Official?

This document is a DRAFT. It has not yet been approved by the Board.

[edit] Position description

Summarize what the role does within the organization.

The Gaming Proceeds Manager develops and oversees a plan that meets AGLC requirements and Board goals for the Use of Proceeds from casinos. The Gaming Proceeds Manager is a volunteer assisting the Treasurer; if it is not filled the responsibilities fall to the Treasurer and may be delegated to the Administrator as fits their role descriptions.

There is a related but separate role of Casino Chairperson. Both roles may be undertaken by the same person.

[edit] Responsibilities

List the major areas of responsibilities.

• Understand AGLC policies on the Use of Proceeds and explain them to the Board, Treasurer, Administrator, Equipment Committee and Training Committee as needed
• Act as a co-signer on the Casino Account in accordance with Board authorization
• Ensure that transactions on the Casino Account meet AGLC requirements
• Working with the objectives set by the Board, propose a plan for Board approval for the use of Casino funds within the alloted time
• Monitor the execution of the plan and report periodically to the Board through the Treasurer
• Ensure all reports required by the AGLC are prepared on a timely basis
• Prepare any additional documents required by the AGLC for particular uses of proceeds (such as engaging an instructor, or requesting an extension)
• Liaise with AGLC staff
• Enable others to continue or build on your work as needed
  • Deliver to the Treasurer/Board any recommended changes to this Role Description
  • Create or update a manual of tasks, deadlines and strategies for this position.
  • Ensure all correspondence and communications is archived in an accessible manner
    • Provide and use contacts based on PCSAR's virtual office - e-mail, phone and postal
    • Forward to the Administrator for archiving, copies of e-mail and paper correspondence received and sent or archive it yourself on the wiki
  • Share your experiences with the Treasurer/Administrator and others that may take on this role in the future
• Attend meetings with the Treasurer/Administrator and/or Board when required.
• Report any anticipated difficulties in meeting AGLC requirements to the Treasurer/Administrator/Board on a timely basis.

[edit] Knowledge, Skills, Abilities, Time

List what knowledge, skills, abilities and time are required or desired.

Time: ?

Knowledge/Skills/Abilities:

• Familiar with AGLC requirements (training available)
• Detailed-oriented, to meet the AGLC's exacting policies
• Financial skills
• Able to monitor a budget and report on it.

Nice to have:

• Previous experience volunteering at an AGLC casino

[edit] Resources

List what the organization supplies to help the person in this role.

• AGLC website
• AGLC workshops
• AGLC on-line training
• AGLC staff
• The contracted Casino Advisor (when one is engaged)
• The Casino Chairperson
• The Administrator, the Treasurer, the President
• The PCSAR virtual office: e-mail, phone, postal
• The PCSAR wiki