Board of Directors/2015-07-07/Minutes
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== Status of this Document == | == Status of this Document == | ||
| - | This document is | + | This document is finalized. It was adopted by the Board on {{link|Board of Directors/2015-10-06}}. |
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== Attending == | == Attending == | ||
Present | Present | ||
* Brett Wuth (President) | * Brett Wuth (President) | ||
* Fraser Smith (Director at Large) | * Fraser Smith (Director at Large) | ||
| - | |||
| - | |||
| - | |||
| - | |||
Absent with Regret | Absent with Regret | ||
* John MacGarva (Director at Large) | * John MacGarva (Director at Large) | ||
| - | * Laverine Riviere (Director at Large) | + | * Laverine Riviere (Director at Large) |
| + | Non Board Members / Guests | ||
| + | * Diann Piwek (Administrator) | ||
| + | * Brian Balak | ||
| + | |||
== Meeting == | == Meeting == | ||
The meeting was called to order at 17:37. Brett Wuth chaired. | The meeting was called to order at 17:37. Brett Wuth chaired. | ||
Current revision
Pincher Creek Search and Rescue
Board of Directors Meeting Minutes
for July 7, 2015
[edit] Status of this Document
This document is finalized. It was adopted by the Board on 2015-10-06.
[edit] Attending
Present
- Brett Wuth (President)
- Fraser Smith (Director at Large)
Absent with Regret
- John MacGarva (Director at Large)
- Laverine Riviere (Director at Large)
Non Board Members / Guests
- Diann Piwek (Administrator)
- Brian Balak
[edit] Meeting
The meeting was called to order at 17:37. Brett Wuth chaired. Diann Piwek recorded minutes.
[edit] Agenda
Motion: Moved by Fraser Smith, seconded by Brett Wuth that the Agenda be adopted as presented. Carried.
[edit] Minutes
Motion: Moved by Fraser Smith, seconded by Brett Wuth that the Minutes of June 2, 2015 be adopted as presented. Carried.
[edit] New Member Applications
Motion: Moved by Fraser Smith, seconded by Brett Wuth that the Board decline the member application for the following: Nelson Chan. Carried.
The current policy regarding voting members was discussed. A list of designated voting members was distributed.
Motion: Moved by Fraser Smith, seconded by Brett Wuth that the following members, meeting the requirements of the bylaws and the membership policy for voting members, be designated voting members:
- Bradley Boese
- Brett Wuth
- Brian Balak
- Cindy Mauthe Drake
- Claus Burchert
- David Scott
- Eric Bruder
- Frank Melo
- John MacGarva
- Laverine Riviere
- Nichole Boissoneault
- Ron Hann
- Susanna MacGarva
- Wanda Burchert
- William Fraser Smith
- Yvonne Cyr
Carried.
[edit] Strategic Planning
Brett Wuth asked members for feedback on the “Vision of a SAR Future” possible solutions to membership decline that were introduced at the June 2nd Board meeting. The immediate focus will be concentrated on recruitment of new members.
Action: Members were asked to research strategies of membership recruitment and bring those ideas back to the August 4th Board meeting.
[edit] Incidents
2015-07-03 – Sparwood SAR had called PCSAR with a possible need for help. The incident was discussed and members were advised that no action was required from our team.
[edit] Financial
Diann Piwek presented the Administrator's Report as of June 30, 2015.
[edit] Financial Statements
Financial reports were reviewed.
Motion: Moved by Fraser Smith, seconded by Brett Wuth that the financial statements be accepted as information. Carried.
[edit] Approval of Cheques over $500
Motion: Moved by Brett Wuth, seconded by Fraser Smith that payment of cheque #1828 to Burnham Business Services for $462.00 be approved. Carried.
Motion: Moved by Brett Wuth, seconded by Fraser Smith that payment of cheque #1829 to Diann Piwek for $2279.67 be approved. Carried.
[edit] Legal Obligations
The Administrator's Report outlined the status of PCSAR's various grant reports and government financial reports that are being dealt with by administration.
[edit] 2013 Casino Proceeds
Motion: Moved by Brett Wuth, seconded by Fraser Smith that Fraser Smith be appointed to the acting role of Treasurer until such time as an election for the office can be held. Carried.
Motion: Moved by Fraser Smith, seconded by Brett Wuth that the draft budget for the use of the remaining proceeds of the 2013 Casino be approved as amended, contingent upon acceptance by the AGLC. Carried. Brett Wuth outlined the upcoming budget process and time line along with the broad budget goals and direction of the society.
[edit] CISM Team
Motion: Moved by Fraser Smith, seconded by Brett Wuth that the Pincher Creek CISM Team be authorized to share PCSAR's Phone.com number as proposed. Carried.
Motion: Moved by Fraser Smith, seconded by Brett Wuth that $200.00 be contributed to the PincherCreek CISM Team and that the 2014-2015 Budget be so amended. Carried.
[edit] Committee Reports
[edit] Call Out
The Chair of this committee reported on the challenges being faced by the committee.
Action Item: A request was made to the Board to help in recruiting existing members to help with the call out demand.
[edit] Fundraising
No report available.
[edit] Training
Included in the Board package is a report by the Training Committee Chair, Brett Wuth. It was noted that there has been low attendance at training night and the Training Committee urgently needs more members.
Action Item: A request was made to the Board to promote participation in attending and organizing training.
[edit] Membership
No report available.
[edit] Equipment
Brian Balak, Equipment Committee Chair, reported on recent activities. Brian has been in contact with the supplier in Lethbridge who will make a prototype of the required ferno cover.
[edit] Pre-Plan
Challenges regarding coverage of on call managers were presented in the Committee Chair's report.
Action: A request to the Board to consider another search manager's course.
[edit] Technical Rescue
Included in the Board package is a report by the Technical Rescue Committee Chair, Brett Wuth. Challenges mentioned were low turn out to training.
Action: Board to promote participation from the general membership.
[edit] Audit
No report available.
Action: Diann Piwek to distribute 2014 Audit Report to the Board.
[edit] Board of Directors Action Items
Action Items were reviewed. Noted changes are to:
- Item 20 and Item 32 – Diann Piwek was asked to take the lead on ensuring that the 2014 Audit report be emailed out to the membership.
[edit] Adjournment
The next board meeting will be August 4th, 2015 at 17:30.
Motion: Moved by Brett Wuth, seconded by Fraser Smith to adjourn. Carried.
The meeting adjourned at 19:03.
