Board of Directors/2016-05-03/Minutes

From PCSAR

Current revision

[edit] Status of this document

This document is official. It has been adopted by the board at the 2016-05-24 meeting. It can be amended at any board meeting.

[edit] Attending

Present:

• Brett Wuth (President)
• Igor Grujic (Treasurer)
• Frank Melo (Director at Large)
• Susanna MacGarva (Administrator)

Absent with Regret:

• Eric Bruder (Vice President)
• John MacGarva (Secretary)
• Nichole Boissoneault (Director at Large)

Quorum was not achieved. All motions must be ratified at the next meeting with quorum.

Guests:

• Brian Balak (Equipment Committee)
• Cindy Mauthe Drake
• Ken Poulsen
• Claus Burchert

[edit] Meeting

[edit] Call to order

The meeting was called to order at 19:00 on May 3, 2016.

Brett Wuth chaired the meeting. Susanna MacGarva recorded minutes.

[edit] Agenda

Moved by Igor Grujic, seconded by Frank Melo carried unanimously, that the Agenda be adopted as presented. Carried.

[edit] Past Minutes

Moved by Brett Wuth, seconded Igor Grujic carried unanimously that the minutes of the April 5, 2016 board meeting be adopted as amended.

[edit] Administrator's Report

The Administrator's Report was received.

[edit] Scheduled Obilgations

• 2016-04-10 Regional SAR meeting attended by Brett
• 2016-04-21 AGLC training attended by Susanna and Brett
• 2016-04-29 to 05-01 SAR Alberta Annual General Meeting attended by Brett and Matt Lynch
• May: Call goes to committees, officers, etc. to submit requests for Sept 2016 - Aug 2017 budget.
  • Action: Igor will notify committees and officers

[edit] Financial Statements

Susanna presented monthly financial statements which were completed and presented to Mar 31,16 for review.

Moved by Igor Grujic, seconded by Brett Wuth, carried unanimously that the financial statements dated Mar 31, 2016, be accepted as information.

[edit] Expense Rates

A policy for "Charge out rate for road vehicles when tasked" was discussed.

Moved by Brett Wuth, seconded by Igor Grujic, carried unanimously that use of member road vehicles on incidents and other PCSAR business be paid at the National Joint Council (Federal Treasury Board) rate and that Tasking Agencies be charged at the same rate.

It was noted that the National Joint Council rate is changed at the beginning of each quarter.

[edit] Approval of Payments Over $500 or Outside Budget

Moved by Brett Wuth, seconded by Igor Grujic, that payment of $1440.46, to MacGarva Company Ltd. for Jan-Mar, 2016, be approved. Carried unanimously.

[edit] Stewardship Day

Susanna presented an invitation to PCSAR to attend the ED Gregor day hosted on Jun 4th 2016. This event is a day the local residents go into the forest reserve and do projects and area clean-up giving back to our local area that we all recreate in for our enjoyment. Good opportunity to give our society some exposure to the multi-users in the area and see if they would be interested in joining our organization.

[edit] Fundraising

Brett reported that Shell is offering a new poll of funding that could be used for training.

[edit] Training

It looks like the Swiftwater Rescue course hosted by LASARA will be postponed until the fall.

Back country Wilderness first Aid being offered in the Crowsnest Pass Jun 3-5, 2016 $240.00 Instructor Claus Burchert.

[edit] Equipment

Brian reported that the Briefing Trailer and Command Post have water for washrooms. Brian is exploring installation of a bench in the Briefing Trailer, will test during training. Had to purchase new hose.

[edit] Preplan

Met last month discussed how to respond quicker. Still discussing.

[edit] Audit

Igor reported that Ken Poulsen offered to be one of the Auditors

[edit] Technology

Brett reported the Technology Committee met. They're exploring how to improve D4H. They're looking a purchase of a new computer for the Command Post.

[edit] Membership

Still needing the board members to complete criminal records check.

[edit] External

Brett reported that the SAR Alberta Provincial Training Days and AGM were well worth attending.

We have good representation from the south now with Stacey Psautto of SEASAR (Medicine Hat) as the South Region Director, Matt Lynch of PCSAR and LASARA as the Deputy Director, and the newly elected SARA Secretary from CNP SAR.

Our members are now SARA Individual Members.

The draft "Letter of Commitment" that all SARA Individual Members will be expected to sign was distributed. There is an increasing expectations of SAR groups and individuals.

[edit] Strategic Planning

The board continued discussion on what direction PCSAR will be taking in light of the growing requirements by SAR Alberta and the offfice of the Fire Commissioner. Additional meeting set for May 24, 2016 18:00 for further discussion on this issue.

[edit] Adjournment

The next board meeting will be May 24, 2016 at 18:00 at the Pincher Creek Fire Hall.

Moved by Igor Grujic, seconded by Frank Melo, to adjourn. Carried unanimously.

The meeting adjourned at 19:00.