Board of Directors/2016-12-06/Minutes

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Current revision

[edit] Status of this document

This document is a draft. It has not yet been adopted by the board.

[edit] Attending

Present:

Brett Wuth (President)
Igor Grujic (Secretary/Treasurer)
Frank Melo (Director at Large)
John MacGarva (Director at Large)
Susanna MacGarva (Administrator)

Absent with Regret:

none

Quorum was achieved.

Guests:

none

[edit] Meeting

[edit] Call to Order

The Meeting was called to order at 17:35 by Brett.

[edit] Agenda

Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Carried

[edit] Minutes

Moved by John MacGarva, seconded by Frank Melo that the minutes of the October 4, 2016 board meeting be adopted as presented. Carried

Moved by John MacGarva, seconded by Frank Melo that the minutes of the November 1, 2016 board meeting be adopted as presented. Carried

[edit] Strategic Planning

implementing the split

Policy:

Moved by Brett Wuth, seconded by Frank Melo that in order for the society to meet the requirements of the SAR Alberta and the OFC, effective January 1, 2017, continuing membership in the society be based on the provincial requirements of SAR Basics / Fundamentals, ICS 100 and a criminal records check. Individuals who lose their membership as a result of this policy will have their membership automatically reinstated upon achieving the requirements. Carried

Wanda Burchert has agreed to be the President of the newly formed Community Response Group.

[edit] Equipment

We lack interest in someone taking on the maintenance of the equipment manger, in Brian Balaks absence. Ideally we would have someone who lives in town to help do the maintenance. During this cold snap John MacGarva was unable to get the Command Post to start. We are looking to replace some of the batteries because they are old and are no longer able to take a charge.

[edit] Incidents

2016-11-13&14: Mount Haig Rescue critique to take place after tonight's Board meeting.

[edit] Administrator's Report

Susanna reported problems with Phone.com during the registration of students for the recently hosted SAR course. She will go back and find the dates and contact the company.

[edit] Financial Statements

New format for presenting Profit & Loss Budget versus Actual needs some tweaking.

Mastercard GIC came due on Oct 17,2016 and it was renewed for a 18 month term. This renewal date is to be placed in PCSAR calendar located on the Wiki site.

Moved by Igor Grujic, seconded by Brett Wuth that the Financial Statements be accepted as information. Carried.

[edit] Approval of cheques over $500 or outside budget

Moved by Brett Wuth, seconded by Igor Grujic that payment of $2,335.29 to MacGarva Company Ltd. for October administrator's services be approved. Carried

Moved by John MacGarva, seconded by Igor Grujic that payment of $ 740.25 to Karter Kanteen for meals at the SAR Basics course be approved. Carried.

[edit] Audit

Adam Gross has completed his part of the Audit and the books have been taken over to Cindy Mauthe-Drake. We are still awaiting her to complete her portion.

[edit] Membership

At this point no new Criminal Records were available for review

[edit] Fundraising

Shell Community Service Fund application was in on the last day for Brian Balak and Frank Melo. Social Investment Fund application is due in January 2017.

[edit] Prevention

PCSAR will not participate in St. Michael's Experiential Learning Week in December due to insufficient notice. We will look at trying again in the spring.

[edit] Adjournment

The Next Board Meeting is scheduled for January 3, 17:30.

Moved by Igor Grujic, seconded by Frank Melo to adjourn. Carried.

Retrieved from "http://pcsar.dyndns.org/mediawiki/index.php/Board_of_Directors/2016-12-06/Minutes"

@@ Line 11: / Line 11: @@
 Present:
 * {{member|Brett Wuth}} (President)
-* {{member|Igor Grujic}} (Treasurer)
+* {{member|Igor Grujic}} (Secretary/Treasurer)
 * {{member|Frank Melo}} (Director at Large)
-* {{member|John MacGarva}} (Secretary)
+* {{member|John MacGarva}} (Director at Large)
-* {{member|Nichole Boissoneault}} (Director at Large)
 * {{member|Susanna MacGarva}} (Administrator)
@@ Line 23: / Line 22: @@
 Guests:
-* {{member|Brian Balak}} (Equipment Committee)
+* none
-* {{member|Ken Poulsen}}
-* {{member|Cindy Mauthe-Drake}}
 == Meeting ==
-__NOTOC__
+=== Call to Order ===
-# Call to Order (Brett, 17:30, 1 min)
+The Meeting was called to order at 17:35 by Brett.
-## Quorum
-# Agenda (Brett, 17:31, 2 min)
+=== Agenda ===
-## Additions to the Agenda
+'''Moved''' by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Carried
-## ''Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
-# Minutes
+===  Minutes ===
-## Minutes of 2016-10-04 meeting (Susanna, 17:33, 3 min)
-### Errors or Omissions
+'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the October 4, 2016 board meeting be adopted as presented. Carried
-### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the October 4, 2016 board meeting be adopted as (presented/amended).
-## Minutes of 2016-11-01 meeting (Susanna, 17:36, 3 min)
+'''Moved''' by John MacGarva, seconded by Frank Melo that the minutes of the November 1, 2016 board meeting be adopted as presented. Carried
-### Errors or Omissions
-### ''Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the November 1, 2016 board meeting be adopted as (presented/amended).
+=== Strategic Planning ===
-# Strategic Planning - implementing the split (Brett, 17:39, 20 min)
+implementing the split
-#: ''Suggested motion: Moved by _______________, seconded by _______________ that in order for the society to meet the requirements of the SAR Alberta and the OFC, effective January 1, 2017, continuing membership in the society be based on the provincial requirements of SAR Basics / Fundamentals, ICS 100 and a criminal records check.  Individuals who lose their membership as a result of this policy will have their membership automatically reinstated upon achieving the requirements.
-# Equipment (John, 17:59, 10 min)
+'''Policy:'''
-# Incidents (Brett,  18:09, 5 min)
-# Administrator's Report (Susanna, 18:14, 5 min)
+'''Moved''' by Brett Wuth, seconded by Frank Melo that in order for the society to meet the requirements of the SAR Alberta and the OFC, effective January 1, 2017, continuing membership in the society be based on the provincial requirements of SAR Basics / Fundamentals, ICS 100 and a criminal records check. Individuals who lose their membership as a result of this policy will have their membership automatically reinstated upon achieving the requirements.  Carried
-# Financial
-## Financial Statements (Susanna, 18:19, 10 min)
+Wanda Burchert has agreed to be the President of the newly formed Community Response Group.
-##: ''Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
-## Approval of cheques over $500 or outside budget (Susanna, 18:29, 3 min)
-##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $2,324.96 to MacGarva Company Ltd. for October administrator's services be approved.
+=== Equipment ===
-##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
+We lack interest in someone taking on the maintenance of the equipment manger, in Brian Balaks absence. Ideally we would have someone who lives in town to help do the maintenance.  During this cold snap John MacGarva was unable to get the Command Post to start. We are looking to replace some of the batteries because they are old and are no longer able to take a charge.
-##: ''Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
-# Functional Area Reports
+=== Incidents ===
-## Audit (Igor, 18:32, 3 min)
+-11-13&14: Mount Haig Rescue critique to take place after tonight's Board meeting.
-## Membership
-### Criminal Records Review (Susanna, 18:40, 5 min)
+=== Administrator's Report ===
-## Liaison - CNP (Brett, 18:33, 1 min)
+Susanna reported problems with Phone.com during the registration of students for the recently hosted SAR course. She will go back and find the dates and contact the company.
-## Fundraising - Shell grants (Igor/Brett, 18:34, 3 min)
-## Training (Brett, 18:37, 3 min)
+=== Financial Statements  ===
-## Pre-Plan (Brett, 18:45, 1 min)
+New format for presenting Profit & Loss Budget versus Actual needs some tweaking.
-## Technical Rescue - no activity, no report
-## Call Out - no report
+Mastercard GIC came due on Oct 17,2016 and it was renewed for a 18 month term.  This renewal date is to be placed in PCSAR calendar located on the Wiki site.
-## Technology (Brett, 18:46, 1 min)
-## Prevention - St. Michael's Experiential Learning Week (Brett, 18:47, 1 min)
+'''Moved''' by Igor Grujic, seconded by Brett Wuth that the Financial Statements be accepted as information. Carried.
-# Adjournment (Brett, 18:48, 1 min)
-#: Next Board Meeting: January 3, 17:30
+=== Approval of cheques over $500 or outside budget ===
-#: ''Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
+'''Moved''' by Brett Wuth, seconded by Igor Grujic that payment of $2,335.29 to MacGarva Company Ltd. for October administrator's services be approved. Carried
+'''Moved''' by John MacGarva, seconded by Igor Grujic that payment of $ 740.25 to Karter Kanteen for meals at the SAR Basics course be approved.  Carried.
+=== Audit ===
+Adam Gross has completed his part of the Audit and the books have been taken over to Cindy Mauthe-Drake. We are still awaiting her to complete her portion.
+=== Membership ===
+At this point no new Criminal Records were available for review
+=== Fundraising ===
+Shell Community Service Fund application was in on the last day for Brian Balak and Frank Melo. Social Investment Fund application is due in January 2017.
+=== Prevention ===
+PCSAR will not participate in
+St. Michael's Experiential Learning Week in December
+due to insufficient notice.
+We will look at trying again in the spring.
+=== Adjournment ===
+The Next Board Meeting is scheduled for January 3, 17:30.
+'''Moved''' by Igor Grujic, seconded by Frank Melo to adjourn.  Carried.