Board of Directors/2017-10-03/Agenda

From PCSAR

Revision as of 20:23, 3 October 2017

1. Call to Order (Brett, 17:30, 1 min)
   1. Introductions
   2. Quorum
2. Agenda (Brett, 17:31, 2 min)
   1. Additions to the Agenda
   2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
3. Minutes
   1. Minutes of 2017-06-06 meeting (Rose, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the June 6, 2017 board meeting be adopted as (presented/amended).
   2. Minutes of 2017-09-07 meeting (Rose, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the September 7, 2017 board meeting be adopted as (presented/amended).
4. Incidents (Brett, 17:41, 5 min)

   During the Kenow Fire, Pincher SAR supported the Pincher fire department (PCES) by providing a feeding and recuperation station using our Briefing Trailer. Service was provided within the evacuation zone at Twin Butte for 36 hours September 12 - 13 until the staging area was shut down.

5. Administrator's Report (Rose, 17:46, 10 min)
6. Financial
   1. Financial Statements (Rose, 17:53, 10 min)

      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.

   2. Budget Corrections

      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

      Suggested motion: Moved by _______________, seconded by _______________ that the 2016-2017 Budget be amended by (increasing/decreasing) the ___________________ category from $_________ to $____________.

   3. Audit

      Suggested motion: Moved by _______________, seconded by _______________ to appoint _______________ and _______________ to act as auditors for the Society for the financial year ending August 31, ________.

   4. Approval of cheques over $500 or outside budget (Rose, 17:55, 3 min)

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to Red Ink Investments for administrator's services in the month of _____________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.

   5. Budget

      Suggestion Motion: Moved by ______________, seconded by ______________ that the 2017-2018 budget be adopted as (presented/amended) and that expenditures be authorized to the total of each line item of the budget, with any individual expenditure of over $500 requiring additional board approval.

7. Functional Area Reports
   1. Liaison (Brett)

      SARA Financial Controversy, GM Oct 21, Drayton Valley, Code of Conduct, New Training Coordinator, Communications Strategy, CSA Curriculum Workshop Nov 3-5, Burnt Timber training site, Norquest College, AGM 2018

   2. Fundraising (Igor)
      1. Training grant application (done)
      2. Shell SIF grant application (done)
      3. Shell CSF grant application
   3. Training (Brett, 18:29, 3 min)
   4. Membership
      1. Criminal Records Review (Rose, 18:32, 2 min)
   5. Equipment (John, 18:34, 5 min)
   6. Pre-Plan (Brett, 18:39, 2 min)

      manager on-call changes

   7. Technical Rescue (Brett, 18:41, 1 min)
   8. Call Out (Brett, 18:42, 1 min)
   9. Audit (Igor, 18:43, 3 min)
   10. Technology (Brett)
   11. Prevention
8. Strategic Planning (Brett, 18:34, 25 min)
9. Adjournment (Brett, 18:51, 1 min)

   Next Board Meeting: December 5, 17:30

   Suggested motion: Moved by _______________, seconded by _______________ to adjourn.