Scheduled obligations

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Revision as of 20:52, 25 May 2019

This page lists activities that PCSAR has agreed to complete by a specific date.

1 Every year
2 2018

Every year

January

(Administrator for Secretary) file Society annual return
(Training Committee) apply for Raven Rescue Swiftwater Rescue training Bursary
(President, Secretary or Administrator) sign a new version of PCSAR Doc-123 Criminal Record Check Request for this year

February

March

(President) Meet with CNP Fire/SAR, CNP RCMP review relationship
(Administrator for Treasurer) Call goes to committees, officers, etc. to submit budget requests
(Administrator for Equipment Committee) Get new vehicle insurance cards

April

(President, Administrator) Annual review of Administrator's contract
(President) SAR Alberta Annual General Meeting

May

(all committees, officers as Budget Planners) budget requests received
(Treasurer with Administrator support, Board) board takes initial look at budget for next year

June

(Treasurer with Administrator support, Board) finalize budget for next financial year
(Administrator, Training Committee) file provincial grant report
(Administrator for Fundraising) File AGLC annual report

July

(Treasurer) Recruit auditors

August

(Administrator for Secretary) renew SAR group's insurance
(Board) Appoints auditors
Aug 31: End of financial year

September

(Fundraising) 1st week: submit budget to Town and MD
(Fundraising with President) Present budget to Town and MD
(Administrator for Treasurer) Complete books for the previous financial year
(Administrator for Treasurer, possible Technology Committee support) QuickBooks Online 1-year discount will be ending. Determine whether best to renew at full price or use new account to get new discount account by closing books and starting new, or exporting and importing. Do before entering transactions for new fiscal year

October

(Audit Committee, with Administrator, Treasurer support) Complete audit of previous financial year
(Training, with Administrator support) SAR Basics course
(President; Administrator for Secretary, Treasurer, Audit Committee) Prepare for AGM

November

(Administrator for Secretary) 1st Tuesday: Annual General Meeting
(Administrator for Secretary) 2nd week: update list of Board Members
(Administrator for Treasurer) Complete Charitable Filing
(Preplan with President) Meet with CMR
Nov 30 : (Administrator for Equipment) Deadline for vehicle registration for Command Post and Truck
(Vice President) Review and renew committee memberships

December

(President) Meet with CRG, Pincher RCMP review relationship

2018