Board of Directors/2016-12-06/Minutes

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== Meeting ==
== Meeting ==
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This is a draft copy
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1.   Call to Order (Brett, 17:35)
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1.  Quorum  Brett Wuth, Frank Melo, John MacGarva, and Igor Grujic
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2.   Agenda (Brett, 17:36)
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1.  Additions to the Agenda
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2.  Motion: Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as (presented).                     Carried                 
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3.   Minutes
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1.  Minutes of 2016-10-04 meeting (Susanna, 17:38)
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1.Errors or Omissions
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2.Motion: Moved by John MacGarva, seconded by Frank Melo that the minutes of the October 4, 2016 board meeting be adopted as (presented).                                               Carried
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2.  Minutes of 2016-11-01 meeting (Susanna, 17:41)
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1.Errors or Omissions
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2.Motion: Moved by John MacGarva, seconded by Frank Melo that the minutes of the November 1, 2016 board meeting be adopted as (presented).                                  Carried
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4.   Strategic Planning - implementing the split (Brett, 17:44)
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Policy :motion: Moved by:Brett Wuth, seconded by  Frank Melo that in order for the society to meet the requirements of the SAR Alberta and the OFC, effective January 1, 2017, continuing membership in the society be based on the provincial requirements of SAR Basics / Fundamentals, ICS 100 and a criminal records check. Individuals who lose their membership as a result of this policy will have their membership automatically reinstated upon achieving the requirements.                                                            Carried
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Wanda Burchert has agreed to be the President of the newly formed Community Response Group.
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5.   Equipment (John, 18:05)
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We lack interest in someone taking on the maintenance of the equipment manger, in Brian Balaks absence. Ideally we would have someone who lives in town to help do the maintenance.  During this cold snap John MacGarva was unable to get the Command Post to start. We are looking to replace some of the batteries because they are old and are no longer able to take a charge.
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6.   Incidents (Brett, 18:15)
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2016-11-13&14: Mount Haig Rescue critique to take place after tonight’s Board meeting.
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7.   Administrator's Report (Susanna, 18:20)
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Had problems with Phone.com during the registration of students for the recently hosted SAR course. I will go back and find the dates and contact the company.
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8.   Financial
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1.  Financial Statements (Susanna, 18:21)
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New format for presenting Profit & Loss Budget verses Actual needs some tweaking.
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Mastercard GIC came due on Oct 17,2016 and it was renewed for a 18 month term.  This renewal date is to be placed in PCSAR calendar located on the Wiki site.
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Motion: Moved by Igor Grujic, seconded by Brett Wuth that the Financial Statements be accepted as information.
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2.  Approval of cheques over $500 or outside budget (Susanna, 18:31)
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Motion: Moved by Brett Wuth, seconded by Igor Grujic that payment of $2,335.29 to MacGarva Company Ltd. for October administrator's services be approved.                                Carried
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Motion: Moved by John MacGarva, seconded by Igor Grujic that payment of $ 740.25 to Karter Kanteen for SAR Lunches be approved.
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9.   Functional Area Reports
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1.  Audit (Igor, 18:34)
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Adam Gross has completed his part of the Audit and the books have been taken over to Cindy Mauthe-Drake. We are still awaiting her to complete her portion.
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2.  Membership
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1.Criminal Records Review (Susanna, 18:40)
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At this point no new Criminal Records were available for review
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3.  Liaison - CNP (Brett, 18:43)
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Nothing to report
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4.  Fundraising - (Igor/Brett, 18:44,)
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Shell grants Application was in on the last day for Brian Balak and Frank  Melo. Community support Grant is due the end of Jan 2017
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5.  Training (Brett, 18:47Pre-Plan (Brett, 18:50) - no activity, to report
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6.  Technical Rescue - no activity, to report
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7.  Call Out - no report
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8.  Technology (Brett, 18:54)
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9.  Prevention (Brett, 18:57, 1 min - St. Michael's Experiential Learning Week School presentation cancelled, school is looking at trying again in the new year)
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10. Adjournment (Brett, 19:00)
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Next Board Meeting: January 3, 17:30
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Suggested motion: Moved by Igor Grujic, seconded by Frank Melo to adjourn.
 +
__NOTOC__
__NOTOC__

Revision as of 07:17, 17 January 2017

Status of this document

This document is a draft. It has not yet been adopted by the board.

Attending

Present:

Absent with Regret:

  • none

Quorum was achieved.

Guests:

  • none

Meeting

This is a draft copy 1.   Call to Order (Brett, 17:35) 1.  Quorum  Brett Wuth, Frank Melo, John MacGarva, and Igor Grujic 2.   Agenda (Brett, 17:36) 1.  Additions to the Agenda 2.  Motion: Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as (presented).                     Carried                  3.   Minutes 1.  Minutes of 2016-10-04 meeting (Susanna, 17:38) 1.Errors or Omissions 2.Motion: Moved by John MacGarva, seconded by Frank Melo that the minutes of the October 4, 2016 board meeting be adopted as (presented).                                               Carried 2.  Minutes of 2016-11-01 meeting (Susanna, 17:41) 1.Errors or Omissions 2.Motion: Moved by John MacGarva, seconded by Frank Melo that the minutes of the November 1, 2016 board meeting be adopted as (presented).                                  Carried 4.   Strategic Planning - implementing the split (Brett, 17:44) Policy :motion: Moved by:Brett Wuth, seconded by  Frank Melo that in order for the society to meet the requirements of the SAR Alberta and the OFC, effective January 1, 2017, continuing membership in the society be based on the provincial requirements of SAR Basics / Fundamentals, ICS 100 and a criminal records check. Individuals who lose their membership as a result of this policy will have their membership automatically reinstated upon achieving the requirements.                                                            Carried   Wanda Burchert has agreed to be the President of the newly formed Community Response Group.   5.   Equipment (John, 18:05) We lack interest in someone taking on the maintenance of the equipment manger, in Brian Balaks absence. Ideally we would have someone who lives in town to help do the maintenance.  During this cold snap John MacGarva was unable to get the Command Post to start. We are looking to replace some of the batteries because they are old and are no longer able to take a charge. 6.   Incidents (Brett, 18:15) 2016-11-13&14: Mount Haig Rescue critique to take place after tonight’s Board meeting. 7.   Administrator's Report (Susanna, 18:20) Had problems with Phone.com during the registration of students for the recently hosted SAR course. I will go back and find the dates and contact the company. 8.   Financial 1.  Financial Statements (Susanna, 18:21) New format for presenting Profit & Loss Budget verses Actual needs some tweaking. Mastercard GIC came due on Oct 17,2016 and it was renewed for a 18 month term.  This renewal date is to be placed in PCSAR calendar located on the Wiki site. Motion: Moved by Igor Grujic, seconded by Brett Wuth that the Financial Statements be accepted as information. 2.  Approval of cheques over $500 or outside budget (Susanna, 18:31) Motion: Moved by Brett Wuth, seconded by Igor Grujic that payment of $2,335.29 to MacGarva Company Ltd. for October administrator's services be approved.                                Carried   Motion: Moved by John MacGarva, seconded by Igor Grujic that payment of $ 740.25 to Karter Kanteen for SAR Lunches be approved. 9.   Functional Area Reports 1.  Audit (Igor, 18:34) Adam Gross has completed his part of the Audit and the books have been taken over to Cindy Mauthe-Drake. We are still awaiting her to complete her portion. 2.  Membership 1.Criminal Records Review (Susanna, 18:40) At this point no new Criminal Records were available for review 3.  Liaison - CNP (Brett, 18:43) Nothing to report 4.  Fundraising - (Igor/Brett, 18:44,) Shell grants Application was in on the last day for Brian Balak and Frank  Melo. Community support Grant is due the end of Jan 2017 5.  Training (Brett, 18:47Pre-Plan (Brett, 18:50) - no activity, to report 6.  Technical Rescue - no activity, to report 7.  Call Out - no report 8.  Technology (Brett, 18:54) 9.  Prevention (Brett, 18:57, 1 min - St. Michael's Experiential Learning Week School presentation cancelled, school is looking at trying again in the new year) 10. Adjournment (Brett, 19:00) Next Board Meeting: January 3, 17:30 Suggested motion: Moved by Igor Grujic, seconded by Frank Melo to adjourn.


  1. Call to Order (Brett, 17:30, 1 min)
    1. Quorum
  2. Agenda (Brett, 17:31, 2 min)
    1. Additions to the Agenda
    2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
  3. Minutes
    1. Minutes of 2016-10-04 meeting (Susanna, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the October 4, 2016 board meeting be adopted as (presented/amended).
    2. Minutes of 2016-11-01 meeting (Susanna, 17:36, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the November 1, 2016 board meeting be adopted as (presented/amended).
  4. Strategic Planning - implementing the split (Brett, 17:39, 20 min)
    Suggested motion: Moved by _______________, seconded by _______________ that in order for the society to meet the requirements of the SAR Alberta and the OFC, effective January 1, 2017, continuing membership in the society be based on the provincial requirements of SAR Basics / Fundamentals, ICS 100 and a criminal records check. Individuals who lose their membership as a result of this policy will have their membership automatically reinstated upon achieving the requirements.
  5. Equipment (John, 17:59, 10 min)
  6. Incidents (Brett, 18:09, 5 min)
  7. Administrator's Report (Susanna, 18:14, 5 min)
  8. Financial
    1. Financial Statements (Susanna, 18:19, 10 min)
      Suggested motion: Moved by _______________, seconded by _______________ that the Financial Statements be accepted as information.
    2. Approval of cheques over $500 or outside budget (Susanna, 18:29, 3 min)
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $2,324.96 to MacGarva Company Ltd. for October administrator's services be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
      Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
  9. Functional Area Reports
    1. Audit (Igor, 18:32, 3 min)
    2. Membership
      1. Criminal Records Review (Susanna, 18:40, 5 min)
    3. Liaison - CNP (Brett, 18:33, 1 min)
    4. Fundraising - Shell grants (Igor/Brett, 18:34, 3 min)
    5. Training (Brett, 18:37, 3 min)
    6. Pre-Plan (Brett, 18:45, 1 min)
    7. Technical Rescue - no activity, no report
    8. Call Out - no report
    9. Technology (Brett, 18:46, 1 min)
    10. Prevention - St. Michael's Experiential Learning Week (Brett, 18:47, 1 min)
  10. Adjournment (Brett, 18:48, 1 min)
    Next Board Meeting: January 3, 17:30
    Suggested motion: Moved by _______________, seconded by _______________ to adjourn.
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