Administrator/Search

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The Administrator is supervised by the President, reports to the Board of Directors,
The Administrator is supervised by the President, reports to the Board of Directors,
and works closely with many of our volunteers.
and works closely with many of our volunteers.
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Read more about PCSAR at [[http://goo.gl/fMv0QE]]
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Read more about PCSAR at [http://goo.gl/fMv0QE goo.gl/fMv0QE]
'''Responsibilities:'''
'''Responsibilities:'''

Revision as of 01:12, 5 February 2017

Contents

Searches

Process

  • board accepts notice of termination of contract from out-going Administrator
  • board appoints a search committee
    • 1 or 2 board members
    • try to include the out-going or a previous Administrator
  • (1 week) agree as a committee what we are looking for; prepare job ad.
  • (1 week) place ad in paper(s); distribute to our members; forward to prospective candidates.
  • (1 week) for responses -- deadline for applications
  • (3 day) for committee to review applications; select short list for interviews
  • (1 week) for interviews as can be scheduled; after last interview committee decides on recommendation
  • (1 week) special board meeting to approve contract offer to candidate
    • (perhaps we can do this via e-mail if the rest of the board is comfortable).
  • New administrator starts with help of out-going Administrator.

Ad

Text

Administrator

The Pincher Creek Search and Rescue Society is seeking an Administrator to help enable our community volunteers. This part-time contract averages 40 to 50 hours per month. Set your own hours, working mostly from your own home office; you must be available for our regular evening meetings the first Tuesday of each month starting at 5:30pm (17:30). The Administrator is supervised by the President, reports to the Board of Directors, and works closely with many of our volunteers. Read more about PCSAR at goo.gl/fMv0QE

Responsibilities:

  • Prepare meeting agendas & minutes
  • maintain an accurate set of books, prepare financial statements & issue cheques as approved
  • Complete year-end fiscal requirements and file with applicable government agencies
  • Work with the committees to ensure grant application and reporting deadlines are being met
  • Update database of personnel training, participation and skills
  • Account for and document all expenses relating to Searches including billing and issuing reimbursements
  • Receive correspondence (mail and email), distribute, file, and verify follow-ups as required
  • Maintain a current on-line and paper filing system for all PCSAR related matters
  • Any other duties as required by the Board

Assets:

  • Experience in QuickBooks
  • basic computer skills; comfortable learning new computer skills
  • Understanding of non-profit organizations, volunteers and boards
  • Background in applying for and reporting on grants; understanding of expenditure rules of AGLC
  • Experience in the preparation of board meeting agendas, minutes, and policies
  • comfortable working independently in a distributed virtual office

Please forward cover letter and resume to: pcsar@castrov.cuug.ab.ca or mail to:

PCSAR
Box 1705
Pincher Creek, Ab
T0K 1W0

Previous

Discussion

I remember the search committee in 2014 said they didn't state how many hours per month the position was, and that meant people only applied that were looking for a full-time position.

I think we should drop "Simply Accounting" as we've been using Quick Books the last few year.

I think we should beef up the computer skills to something like "comfortable learning new computer skills" given the reliance on the wiki and phone.com.

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