Membership Database/Editing

From PCSAR

Revision as of 16:08, 5 July 2017

The Membership Database is edited by Susanna MacGarva. Other people that have done this task: Diann Piwek, Dick Burnham, Adam Grose, Brett Wuth, Bob Costa.

He uses

• the changes that members make to their personnel record sheets at regular meetings
• event/course sign-in sheets which are passed to him
• individual changes which are e-mailed to him.

Process

Sources

Gather your list of changes that need to be made to the membership database:

• review any e-mails you may have received about updates
• Review the call-out list in the membership binder for changes
• Review the personnel records in the membership binder
• Review decisions of the board about membership statuses and newly approved members
  • Any changes (e.g. an applicant becoming an associate member) should be added, not deleting the old membership information. This is a requirement of the Alberta Society Act.
• Collect the sign-in sheets from PCSAR incidents and events
  • These may be passed directly to the Membership Coordinator/Administrator by the event organizer / Search Manager
  • Some sheets may be left in the Membership Binder
  • Rope Rescue and Swiftwater Rescue trainings are recorded in a binder marked "Joint Rope Rescue" on the ground floor of the Fire Hall in a bookshelf opposite the door to the washroom.
  • Some committees record their attendance in the meeting records:
    • Preplan
    • Technology

Edit existing records

Edit the membership records on the secure part of the wiki.

• existing membership records
• See formatting instructions for the kinds of changes to make.

New Members and Applicants

• new members or applicants should be added in a similar fashion, namely
  • If information on the new member is received by e-mail, print it.
  • Place the original form or the printed e-mail in the membership binder. Keep it there until the personnel record is printed to replace it. That way if there is a delay in printing, the member can continue to update this draft document.
  • On your personal page, or in a Sandbox add the line:

    * {{member|John Doe}}

    using the person's name instead of John Doe.

  • Follow the link to the new member's page. You should be in the edit box, with a blank template ready to be filled in.
  • Fill in the information and save the page.

Activities

• Activities lists the activities we have had

D4H

Brett Wuth has abandoned development of a java application for structured editing of the database using a graphical user interface (MembershipDatabaseEditorTask). Instead he is working on integrating D4H.

Tasks

• receive changes
• type changes
• validate database: Validate Membership Database Task

Log

See Log