Personnel Database/Processing
From PCSAR
Revision as of 13:58, 17 November 2008
This task is currently handled by BrettWuth. It is my intention to eventually redesign this process so it can be done by anyone.
What It Does:
Each month the database is processed to accomplish:
- creates the call out list* creates the first call list, and distributes it via e-mail* updates the e-mailing lists (members, board, various
committees)* creates the personnel records for members whose information has changed: PersonnelRecordPrinting* e-mails the fan out list* e-mails the membership list to SAR Alberta* e-mails the above documents to the MembershipCoordinator for printing and distribution===When requested, the database can be processed to:===
- create mailing labels* print participation dates==How To Do It:==
HowToProcessMembershipDatabase
Future Things To Do:
- Add <Solo> for solo activities, in-line with
<Part>* Print lines in blank personnel record to be written on.* Reorder fields in printed personnel record
- see mail/pcsar -> 13 DF Bob Costa Oct23 Brett Wuth personnel
record* difference between work phone number for emergency contact and for administrative contact* Produce a report of whose first aid certification is about to expire==New Things to Ask For:==
- If you're searching the database by hand for the same
information over and over again, it's worthwhile to have a script written (by BrettWuth) to produce a report. As a rule of thumb if you're about to do exactly the same report a second time, give BrettWuth a call and let him scope out how difficult it would be to write a report for you.* If on the other hand you're doing a lot of different queries, all only once, then it would be a good idea to export the data to general purpose database that has a good GUI (graphical) query front-end.* As an aside, I already have and use a simple script that extracts just the current members from the database.
