Board of Directors/2020-05-05/Minutes

From PCSAR

Contents 1 Status of this document 2 Attending 3 Meeting 3.1 Call to Order 3.2 Agenda 3.3 Minutes 3.4 New Member Applications 3.5 Incidents 3.6 Administrator's Report 3.7 Financial 3.8 Functional Area Reports 3.9 Action Item Review and Update 3.10 Strategic Planning 3.11 Adjournment

Status of this document

This document is official. NOT OFFICIAL. This document has been adopted by the board at the 2020-06-03 meeting. It can be amended at any board meeting.

Attending

• Igor Grujic (President)
• Nata de Leeuw (Director at Large)
• Denis Hache (Director at Large)
• Nicholas Morantz (Director at Large)
• Sabrina Ryans (Administrator)

• regrets Brett Wuth (Secretary/Treasurer)

Quorum was achieved.

Meeting

Call to Order

The meeting was called to order Igor Grujic at 1812. Sabrina Ryans recorded minutes.

Agenda

Moved by Igor Grujic, seconded by Nata de Leeuw that the Agenda be adopted as presented. Carried.

Minutes

Moved by Igor Grujic, seconded by Nick Morantz that the minutes of the 2020-04-07 board meeting be adopted as presented. Carried.

New Member Applications

• Action: Sabrina to follow up with Lucas Gurba in regards to his

Incidents

COVID response line. very few calls have occured to date. There is a concern that we may be seeing volunteer fatigue, Nata will be dicussing possible changes with Lynn, to reduce hours and response time. May see a rise in incidents if Parks, etc are open.

Administrator's Report

• Action: Igor Grujic and Brett Wuth to update the Administrator's contract.
• Action: Igor Grujic to meet with Sabrina to review her past year of work.

Sabrina has completed getting set up with LawSin Accounting. We are good to go.

Financial

• Action: Sabrina to get minutes from last month to ATB to set up signing authority for Denis Hache by Wednesday May 5, 2020.

Moved by , seconded by that the Financial Statements be accepted as information. Carried.

Moved by Igor Grujic, seconded by Nata de Leeuw that payment of $866.45 to 645858 AB Ltd. for administrator's services for the period of March 16 to April 15, 2020 be approved. Carried.

Moved by Nata de Leeuw, seconded by Igor Grujic that payment of $1516.22 to the Town of Pincher Creek for the 2020 Insurance be approved. Carried.

Moved by Nata de Leeuw, seconded by Nick Morantz that payment of 1345.18 to InfoSat for 2020 sattelittle communication be approved. Carried.

Functional Area Reports

Liaison

• Nata de Leeuw is now going to be the main contact for the phone line from the board.

Fundraising

• Nothing to Report

Training Sabrina to call a meeting for Training committee

Membership

• nothing to report

Equipment

• Action: Sabrina will contact Norm Keeler to see if any major equipment replacement is coming up, as we consider use of funds for Casino money.

Pre-Plan

• nothing to report

Technical Rescue

• nothing to report

Audit *Action: Sabrina to prepare the Audit binder for Norm & Lynn Keeler.

Technology

• nothing to report

Prevention

• nothing to report

Action Item Review and Update

Covered during the meeting.

Strategic Planning

• Moved by Nick Morantz seconded by Igor Grujic that PCSAR will respond to tasking requests for searches where social distancing (as per AH guidelines) is possible, but not engage in rescues until a policy and procedure for mitigating the risk of spread of COVID-19 while engaging in rescue or first aid is developed and implemented. Carried.

Adjournment

Moved by Igor Grujic, seconded by Nata de Leeuw to adjourn.

• Meeting was adjourned at 1945.
• Next Board Meeting: May 19, 2020 at 1800hr via GoToMeeting.