Fund raising committee/Casino Chairperson/Role Description

From PCSAR

Document status

Is this document a draft? Official?

This document is a DRAFT. It has not yet been approved by the Board or Fund Raising Committee.

Position description

Summarize what the role does within the organization.

The Casino Chairperson is responsible for assuring that the organization successfully meets the AGLC requirements for running a casino benefiting the organization. This role is active from approximately 8 months before the next scheduled casino until a few weeks after the casino.

There is a related but separate role of Gaming Proceeds Administrator. Both roles may be undertaken by the same person.

Responsibilities

List the major areas of responsibilities.

• Review applications for the role of Casino Advisor and make recommendations to the Board on who a contract should be signed with.
• Prepare and submit the updated casino application by its deadline. ( http://aglc.ca/casino/licenceandeligibility.asp )
• Inform the Treasurer/Administrator of requirements to establish/maintain a Casino Account and the need to seed it with funds for anticipated expenses such as the Casino Advisor's fee
• Ensuring the organization provides volunteers to staff its casino according to AGLC requirements.
  • Recommend to the Board an (update to) policy on casino volunteer expenses (mileage, accommodation, food, etc.) that meets AGLC requirements and is tuned to encourage sufficient participation
  • Prepare and distribute information for members and other potential volunteers about casino dates and volunteer expectations.
  • Solicit volunteers to fill all positions including backups in case of personal emergencies or SAR call-outs.
  • Ensure all volunteers meet AGLC requirements.
  • Ensure volunteer applications are submitted for approval by the AGLC according to their timeline requirements.
  • Ensure volunteers show up for the shifts and backups fill emergency shift vacancies as required.
  • Ensure volunteers are thanked in a meaningful way for working the casino
• Maintain license and bring to casino for duration of casino.
• Ensure the license application for the casino after this one is filed with the AGLC.
• Ensure all purchase records (refreshments, food, etc) expensed at the casino are provided to the Treasurer/Administrator for payment and recording in the organization's books and records.
• Ensure all records of travel/accommodation related to the casino meet AGLC requirements and are provided to the Treasurer/Administrator for payment and recording in the organization's books and records.
• Enable others to continue or build on your work as needed
  • Recommend changes to this Role Description to the Board/Fundraising Committee
  • Create or update a manual of tasks, deadlines and strategies for this position.
  • Ensure all correspondence and communications is archived in an accessible manner
    • Provide and use contacts based on PCSAR's virtual office - e-mail, phone and postal
    • Forward to the Administrator for archiving, copies of e-mail and paper correspondence received and sent or archive it yourself on the wiki
• Attend meetings of the Fundraising Committee and/or Board when required.
• Report any anticipated difficulties in meeting the casino requirements to the Board and Fundraising Committee on a timely basis.

Knowledge, Skills, Abilities

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Resources

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