Board of Directors/2017-04-04/Minutes

From PCSAR

[edit] Status of this document

This document is official. It has been adopted by the board at the 2017-05-02 meeting. It can be amended at any board meeting.

[edit] Attending

Present:

• Brett Wuth (President)
• Frank Melo (Director at Large)
• John MacGarva (Director at Large)
• Rose Bonertz (Administrator)

Absent with Regret:

• Igor Grujic (Secretary/Treasurer)

Quorum was achieved.

Guests:

• Susanna MacGarva (Former Administrator)

[edit] Meeting

[edit] Call to Order

The Meeting was called to order at 17:30 by Brett. Rose recorded the minutes.

[edit] Introductions

Rose Bonertz was introduced as the new Administrator.

[edit] Agenda

Moved by John MacGarva, seconded by Frank Melo that the Agenda be adopted as presented. Carried.

[edit] Minutes

Moved by John MacGarva, seconded by Brett Wuth that the minutes of the March 7, 2017 board meeting be adopted as presented. Carried.

Moved by Frank Melo, seconded by Brett Wuth that the minutes of the March 21, 2017 board meeting be adopted as (presented). Carried

[edit] New Member Applications

New member applications were reviewed.

Moved by Brett Wuth, seconded by John MacGarva that the following applicants be approved as Associate Members of the Society:

• Bradley Clarke
• Brittany Krahn

Carried.

[edit] 2017-03-20 Lost Creek Snow Bike

On March 20 there was an incident involving an injured Snow Biker in the Lost Creek Area. Agencies involved included: PCSAR, the RCMP, PC Emergency Services, Alpine Helicopter, STARS, and the Community Support Group. It all worked out well. Extrication happened via Alpine and PC Emergency Services. The board discussed recruiting members that have skills on snow bikes.

[edit] Administrator's Report

Letters went out to those needing their Criminal Record Review and ICS 100. Some came back with wrong address.

[edit] Financial Statements

Susanna requested a GST refund for the last 4 years. It should be about $2500.00.

As moved by the Board last month, Susanna made adjustments to budget amounts in Administrator section.

Moved by John MacGarva, seconded by Brett Wuth that the Financial Statements be accepted as information. Carried.

[edit] Approval of cheques over $500 or outside budget

Moved by Brett Wuth seconded by Frank Melo that payment of $1345.18 to Info SAT Phone be approved. Carried.

[edit] Administrator Search Committee

ACTION(Brett): Inform applicants for Administrator position that position is full.

[edit] Liaison

SARA AGM and provincial training weekend is April 28-30 in Slave Lake. Brett Wuth and Matt Lynch are attending.

There will be a Regional Meeting soon, but the date has not yet been set. Matt Lynch is running again for the South Region Deputy Director.

Brett has not yet met with CNP Fire and RCMP, but it's on his to do list.

[edit] Fundraising

The Shell Social Investment Fund application did not go out. We missed the deadline. Another application window is coming in 3 months. There is a good chance for some money. The barrier is amount of time to fill application. It is still worth doing.

[edit] Training

Training announcements were sent out by email.

Tonight is compass and that will lead into a wilderness exercise at Syncline x-country area. Meeting at the fire hall at 8:30 April 8, 2017.

Thursday, April 20th at 19:00 Technical Rescue Practice.

ICS Training April 25th, 2017 18:30 Pincher Fire halls.

Provincial SAR training days are April 28th to 30th in Slave Lake.

LASARA is hosting a Swift Water Rescue course at the Old Man Dam June 10th and 11th.

The provincial training grant application was approved. Course selection was left to the discretion of Medicine Hat. There will be a regional meeting to discuss how to distribute the courses.

[edit] Membership

The letter to former members went out. We are waiting to hear what response we get.

The Town and MD are hosting a volunteer appreciation lunch on April 21 from 11:00 to 14:00. The board decided to set up a display, including recruitment forms, large and small equipment. Tables are set up first come first serve.

ACTION(John): take coordinating role.

[edit] Equipment

Not much as been done since last meeting.

[edit] Preplan

Committee met last month. They decided to have meeting every other month with a rotating chairs.

[edit] Technical Rescue

Brett was the only one attending last month's training.

[edit] Technology

The Call Back Number is not functioning. We are still struggling to replace it. Telus seems to be unable to offer anything comparible to what they had.

[edit] Prevention

No report.

[edit] Strategic Planning

The board went through a strategic planning session on our number of members and level of participation;

The group reviewed our related strengths, barriers and potential strategies.

• April 21st Volunteer appreciation.
• Letter to members asking them to come to volunteer appreciation.
• Targeted communications with outdoor enthusiasts. Such as quad squad, snowmobilers, X-country ski associations (Syncline & Allison) volunteer ski patrol etc.
• ACTION(Brett) send out email to members.
• Generic letter to different clubs.
• Present to their members to see if they would be interest.

[edit] Adjournment

The next regular Board Meeting is scheduled for April 2, 17:30.

Moved by Frank Melo, seconded by John MacGarva to adjourn. Carried.