Board of Directors/2018-01-02/Minutes

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Status of this document

This document is a draft. It has not yet been adopted by the board.

Attending

Present:

Absent with Regret:

Quorum was achieved.

Guests:

  • None

Meeting

Call to Order

The meeting was called to order by Brett at 17:30. Rose recorded the minutes.

Agenda

Moved by Igor Grujic seconded by Frank Melo that the Agenda be adopted as presented. Carried.

Minutes

  • Minutes of 2017-10-03 meeting (Rose)
  • Moved by Frank Melo, seconded by Igor Grujic that the minutes of the October 3, 2017 board meeting be adopted as presented. Carried.
  • Minutes of 2017-10-31 meeting (Rose)
  • Moved by Igor Grujic, seconded by Frank Melo that the minutes of the October 31, 2017 board meeting be adopted as presented. Carried.
  • Minutes of 2017-11-07 general meeting (Rose)
  • Moved by Brett Wuth, seconded by Frank Melo that the minutes of the November 7, 2017 general meeting be accepted as presented. Carried.
  • Minutes of 2017-12-05 meeting (Rose)
  • Moved by Igor Grujic, seconded by Frank Melo that the minutes of the December 5, 2017 board meeting be adopted as presented. Carried.

New Member Applications

  • Brett announced that we have 2 people who are interested in becoming members.

Administrators Report

  • Financial
  • Financial Statements (Rose)
  • Moved by Frank Melo, seconded by Igor Grujic that the Financial Statements be accepted as information. Carried.
  • Approval of cheques over $500 or outside budget (Rose)
  • Moved by Frank Melo, seconded by Igor Grujic that payment of $718.24 to Rocky Mountain Mechanical for Service to the White Ford F700 be approved. Carried.

Functional Area Reports

  • Liaison (Brett)
  • regional SAR meeting 2018-01-07, elections
  • Brett will be attending this meeting in Lethbridge. Matt Lynch, the Deputy Director for the region, (a Pincher SAR member) is resigning. Brett may offer his nomination in order to ensure representation for this area. Igor may attend meeting with Brett.

Community Response Group

  • Brett met with Wanda in December and she would like PCSAR to continue to run as secretariat for them. It was agreed that we would make recommendations to new members which means we will do the review and recommendation process.

PC RCMP

  • This meeting is currently on hold due to conflicting dates. Brett, Wanda and Jeff Feist will be attending once a date is set. Brett will let everyone know which date so those who wish to attend may.

Fundraising

  • The Shell application has not been submitted for the Community Response Group. Frank will look into this.

Training

  • First Aid after meeting tonight.
  • January 13th and 14th is Avalanche Training
  • Technical Rescue January 18th
  • January 23-27th Canadian Military Winter Survival Training in Cold Lake, Alberta.
  • March 2-4 and 16-18 SAR Basics in Lethbridge
  • Next month Brett will be conducting a Preparing for Disaster course that will be open to the public.

Membership

  • No Chair-No report

Equipment

  • No Chair however Frank indicated that he has no equipment concerns at this point. Frank will talk to Pat regarding plowing and ensuring vehicles are plugged in during extreme cold.

Pre-Plan

  • No report

Technical Rescue

  • No Report

Audit

  • Highest priority. The audit is very close to being completed. Due to some errors by administration corrections had to be made. Brett is working diligently to complete these so administration can complete the annual Charities Return.\

Strategic Planning

  • Brett stated the importance of new members. Asked Board for ideas on recruitment.
  • New brochures and postures to be dispursed within the communities.
  • Utilization of other Face Book pages ie; the area MD's
  • Possible reward system as a motivator ie; Castle Mountain Ski Patrol offers daily ski passes.


Adjournment

Next Board Meeting: February 6, 2018

Moved by Frank Melo, seconded by Igor Grujic to adjourn. Carried.

Adjourned at 18:55.

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