Board of Directors/2019-10-22/Minutes

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Status of this document

This document is NOT OFFICIAL. This document has been adopted by the board at the 2019-12-10 meeting. It can be amended at any board meeting.

Attending

Present:

Quorum was achieved.

Meeting

Call to Order

The meeting was called to order Igor Grujic at 1749. Sabrina Ryans recorded minutes.

Agenda

Moved by Igor Grujic, seconded by Claus Burchert that the Agenda be adopted as presented. Carried.

Minutes

Moved by Brett Wuth, seconded by Igor Grujic that the minutes of the 2019-10-08 board meeting be adopted as presented. Carried.

New Member Applications

None

Incidents

None to report.

Administrator's Report

The administrator provided the first draft of an updated uniform policy. Action: Sabrina will make the changes suggested and re-circulate for approval. Draft of an updated Expense claim form which should better represent all expense claims was submitted to the board. Action: Sabrina will make the suggested changes and put it into use.

Financial

Moved by Brett Wuth, seconded by Claus Burchert that the Financial Statements be accepted as information. Carried.

Moved by Igor Grujic, seconded by Brett Wuth that payment of $1741.72 to 645858 AB Ltd for administrator's services in the period of Sept. 1 to Oct. 15 2019 be approved. Carried.

Functional Area Reports

Liaison

  • Nothing to Report

Fundraising

  • Board is scheduled to present at Joint Council Meeting on October 24, 2019 regarding joint funding for PCSAR.

Training

  • SAR Basics will be offered in winter/spring of 2020 in Pincher Creek. Action Sabrina will reach out to a minimum of 2 providers to request quotes for offering training.

Membership

  • Action Brett will process the Member Database.

Equipment

  • Action: Sabrina to inventory, buy bins and label uniforms.
  • Action: Sabrina to come up with a 2nd draft of the uniform policy.
  • Action: Brett will check on credit from uniform company to see if we can order any additonal items.

Pre-Plan

  • Meeting at CMR with stakeholders regarding avalanche response.

Technical Rescue

  • Nothing to Report

Call Out

  • Nothing to Report

Audit

  • Action: Brett will contact members to have them in place to audit our year-end for 2018/2019.
  • Action: Sabrina to assist with Audit preparation
  • Action: Igor and Sabrina to connect with professional auditors for 2018/2019 year.

Technology

  • Nothing to Report

Prevention

  • Nothing to Report

Action Item Review and Update

All action items from the previous meeting were covered within the meeting agenda.

Strategic Planning

  • Nothing to Report

Adjournment

Moved by Claus Burchert, seconded by Brett Wuth to adjourn.

  • Meeting was adjourned at 1845.
  • Next Board Meeting: 2019-12-02 at 1730.
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