Board of Directors/2020-06-02/Minutes

From PCSAR

Contents 1 Status of this document 2 Attending 3 Meeting 3.1 Call to Order 3.2 Agenda 3.3 Minutes 3.4 New Member Applications 3.5 Incidents 3.6 Administrator's Report 3.7 Financial 3.8 Functional Area Reports 3.9 Action Item Review and Update 3.10 Strategic Planning 3.11 Adjournment

Status of this document

This document is NOT official. This document has been adopted by the board at the 2020-06-02 meeting. It can be amended at any board meeting.

Attending

• Igor Grujic (President)
• Nata de Leeuw (Director at Large)
• Denis Hache (Director at Large)
• Nicholas Morantz (Director at Large)
• Sabrina Ryans (Administrator)

• Regrets: Brett Wuth (Secretary/Treasurer)

Meeting

Call to Order

The meeting was called to order Igor Grujic at 1820. Sabrina Ryans recorded minutes.

Agenda

Moved by Igor Grujic, seconded by Nata de Leeuw that the Agenda be adopted as presented. Carried.

Minutes

Moved by Nata de Leeuw, seconded by Igor Grujic that the minutes of the 2020-05-05, 2020-05-19 and 2020-05-24 board meetings be adopted as presented. Carried.

New Member Applications

Action: Sabrina will look into BackCheck vs RCMP vulnerable sector check to see if BackCheck will work as an option for PCSAR.

• noted that a potential member had issues with the Vulnerable Sector Check letter provided by PCSAR. Action: Sabrina will review the current letter with local RCMP.

Incidents

• Concerns were raised about the accuracy of the call-out lists. Action: Denis will follow up with PrePlan Committee members and report back.

Administrator's Report

• D4H updates needed - Action: Sabrina will look into details and discover who has been managing this and what we are missing.
• New member package review
• OFC Training Grant report

Financial

Moved by Igor Grujic, seconded by Nata de Leeuw that the Financial Statements be accepted as information. Carried.

Moved by Igor Grujic, seconded by Nata de Leeuw that payment of $833.82 to 645858 AB Ltd. for administrator's services for the period of April 16 to May 15, 2020 be approved. Carried

Moved by Igor Grujic, seconded by Denis Hache that payment of $2,184.70 to Wildsoft Consulting for SAR Basics February 2020 be approved. Carried.

Functional Area Reports

Liaison

• PCREMO will be taking over the phone line. Nata de Leeuw remains as the main liaison with PCREMO along with Lynn Keeler

Fundraising

• Training grant report is due at the end of June 2020. Action: Sabrina will be starting work on it June 9th.

Training

• Nata & Sabrina will meet next week to discuss training options within COVID guidelines.

Membership

• Nothing to Report

Equipment

• Action: Igor will discuss potential purchases for the Command Post with Norm.
• Noted that inventory has not been done in a while. Discussed that it might be good to use a summer training night, along with assisting members with familiarization.
• Action: Sabrina will send an email indicating July 7, 2020 training & inventory.
• Action: Igor will look at what we have in inventory and assist with what documentation is needed.

Pre-Plan

• see note under 'incidents'

Technical Rescue

• nothing to report

Audit

• Auditors met at the end of May and are just wrapping up some final details before signing off. It should be completed by June 15, 2020.

Action Item Review and Update

Covered during the meeting.

Strategic Planning

• Action: Sabrina will set up a google sheet and list for each board member to contact current members and confirm that they would like to be active during COVID-19 and remain a member of PCSAR.

Adjournment

Moved by Nata de Leeuw, seconded by Igor Grujic to adjourn.

• Meeting was adjourned at 1930.
• Next Board Meeting: July 7 2020 at 17300hr via GoToMeeting.