Board of Directors/2016-11-01/Agenda

From PCSAR

1. Call to Order (Brett, 17:30, 1 min)
   1. Quorum
2. Agenda (Brett, 17:31, 2 min)
   1. Additions to the Agenda
   2. Suggested motion: Moved by _______________, seconded by _______________ that the Agenda be adopted as (presented/amended).
3. Minutes
   1. Minutes of October 4 meeting (Susanna, 17:33, 3 min)
      1. Errors or Omissions
      2. Suggested motion: Moved by _______________, seconded by _______________ that the minutes of the October 4, 2016 board meeting be adopted as (presented/amended).
   2. Approval of cheques over $500 or outside budget (Susanna, 17:55, 3 min)
      1. Moved to approved a payment of $89.10 to MacGarva Company Ltd. for August mileage which includes $9.00 in excess of the contract.
      2. Suggested motion: Moved to approved a payment of $___________ to MacGarva Company Ltd. for August hours and expenses, excluding mileage.
      3. Suggested motion: Moved by _______________, seconded by _______________ that payment of $1,439.10 to MacGarva Company Ltd. for September hours and mileage and $________ for 167 pages printed, for a total of $___________ be approved.
      4. Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
      5. Suggested motion: Moved by _______________, seconded by _______________ that payment of $_______ to ________________ for _______________________ be approved.
   3. Charge rates

      Suggested motion: Moved by _______________, seconded by _______________ to establish a rate of $125.00 per incident where the Equipment Trailer is delivered, which includes all use of the equipment in the trailer.

   4. Administrator Contract re Mileage

      Suggested motion: Moved by _______________, seconded by _______________ that the Administrator's contract be amended to include a rate of $0.45/km on any travel on the weekday and $0.225/km on weekends.

   Next Board Meeting: 2016-12-06 17:30

   Suggested motion: Moved by _______________, seconded by _______________ to adjourn.