Administrator/Search

From PCSAR

Revision as of 01:12, 5 February 2017

Searches

• 2017-01

Process

• board accepts notice of termination of contract from out-going Administrator
• board appoints a search committee
  • 1 or 2 board members
  • try to include the out-going or a previous Administrator
• (1 week) agree as a committee what we are looking for; prepare job ad.
• (1 week) place ad in paper(s); distribute to our members; forward to prospective candidates.
• (1 week) for responses -- deadline for applications
• (3 day) for committee to review applications; select short list for interviews
• (1 week) for interviews as can be scheduled; after last interview committee decides on recommendation
• (1 week) special board meeting to approve contract offer to candidate
  • (perhaps we can do this via e-mail if the rest of the board is comfortable).
• New administrator starts with help of out-going Administrator.

Ad

Text

The Pincher Creek Search and Rescue Society is seeking an Administrator to help enable our community volunteers. This part-time contract averages 40 to 50 hours per month. Set your own hours, working mostly from your own home office; you must be available for our regular evening meetings the first Tuesday of each month starting at 5:30pm (17:30). The Administrator is supervised by the President, reports to the Board of Directors, and works closely with many of our volunteers. Read more about PCSAR at [[1]]

Responsibilities:

• Prepare meeting agendas & minutes
• maintain an accurate set of books, prepare financial statements & issue cheques as approved
• Complete year-end fiscal requirements and file with applicable government agencies
• Work with the committees to ensure grant application and reporting deadlines are being met
• Update database of personnel training, participation and skills
• Account for and document all expenses relating to Searches including billing and issuing reimbursements
• Receive correspondence (mail and email), distribute, file, and verify follow-ups as required
• Maintain a current on-line and paper filing system for all PCSAR related matters
• Any other duties as required by the Board

Assets:

• Experience in QuickBooks
• basic computer skills; comfortable learning new computer skills
• Understanding of non-profit organizations, volunteers and boards
• Background in applying for and reporting on grants; understanding of expenditure rules of AGLC
• Experience in the preparation of board meeting agendas, minutes, and policies
• comfortable working independently in a distributed virtual office

Please forward cover letter and resume to: pcsar@castrov.cuug.ab.ca or mail to:

PCSAR
Box 1705
Pincher Creek, Ab
T0K 1W0

Previous

• 2014 (download/print: .pdf)

Discussion

I remember the search committee in 2014 said they didn't state how many hours per month the position was, and that meant people only applied that were looking for a full-time position.

I think we should drop "Simply Accounting" as we've been using Quick Books the last few year.

I think we should beef up the computer skills to something like "comfortable learning new computer skills" given the reliance on the wiki and phone.com.