Editing Audit

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== Selection of auditors ==
== Selection of auditors ==
The auditors are two members of general membership, preferably not members of the board.
The auditors are two members of general membership, preferably not members of the board.
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These two members must be members of PCSAR not the [[CRG]] ([[Bylaws/Consolidated|bylaws section 16]]).
 
They are appointed by the board ([[Bylaws/Consolidated|bylaws section 16]])
They are appointed by the board ([[Bylaws/Consolidated|bylaws section 16]])
and report to the membership.
and report to the membership.
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Prior to the audit, the following information should be provided to the auditors:
Prior to the audit, the following information should be provided to the auditors:
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* a copy of the auditors' report for the year prior to the audit
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* a copy of the auditors' report for the year prior to the audit
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* a copy of the year-end financial statements for the year prior to the audit
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** (please upload the 2015-2016 Auditors' Report to this page)
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* a copy of the audit year's year-end financial statements including
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* a copy of the year-end financial statements for the year prior to the audit '''(status: completed for 2016-2017 audit)''' '''Done'''
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** balance sheet
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* a copy of the audit year's year-end financial statements including '''(status: completed for 2016-2017 audit)'''
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** statement of income and expense
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** balance sheet '''(status: completed for 2016-2017 audit)'''
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** deferred revenue reconciliation
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** statement of income and expense '''Done'''
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* the last bank statement prior to the year-end for all bank accounts
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* the last bank statement prior to the year-end for all bank accounts '''(status: completed for 2016-2017 audit)''' '''Done'''
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* the last bill/statement prior to the year-end for all monthly accounts (e.g. credit card, Telus bills, phone.com, [[Members:Contact/Delorme/Statements|inReach]])
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* the last bill/statement prior to the year-end for all monthly accounts (e.g. credit card, Telus bills, phone.com) '''(status: Done for 2016-2017 audit)'''
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* the bank reconciliation statement
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* the bank reconciliation statement '''(status: completed for 2016-2017 audit)''' '''Done'''
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* a list of all transactions for the year (Transaction Detail by Account)
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* a list of all transactions for the year (e.g. Journal report) '''(status: completed for 2016-2017 audit)''' '''Done'''
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* the "A/R Aging Detail" report
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* a copy of the most recent [[inventory]] '''(status: completed for 2016-2017 audit)''' '''Done'''
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* the "A/P Aging Detail" report (to identify bills that may have been entered but never paid, or entered twice)
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* the authorization to spend, which would be either '''(status: completed for 2016-2017 audit)'''
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* the "Transaction List by Supplier" report for the financial year (to identify bills that have been entered entered twice and paid twice).
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** a copy of the audit year's [[budget]], as adopted by the board '''Done'''
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* a copy of the most recent [[inventory]]
+
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* the authorization to spend, which would be either
+
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** a copy of the audit year's [[budget]], as adopted by the board
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*** plus a copy of the minutes adopting and amending the budget and authorizing expenditure limits
*** plus a copy of the minutes adopting and amending the budget and authorizing expenditure limits
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*** and any minutes authorizing expenditures over the budget
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*** and any minutes authorizing expenditures over the budget '''Done'''
** or, a copy of all minutes for the year
** or, a copy of all minutes for the year
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* a draft copy of the current year's Auditors' Report, ready for signatures
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* a draft copy of the current year's Auditors' Report, ready for signatures; see email 2017-11-30 09:51 Done
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''(Administrator for Treasurer)'' Arrange a time for the Auditors to meet with the Bookkeeper (Administrator or Treasurer), with the financial records.
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''(Administrator for Treasurer)'' Arrange a time for the Auditors to meet with the Bookkeeper (Administrator or Treasurer), with the financial records. '''(status: completed for 2016-2017 audit)''' '''Done'''
== During the audit ==
== During the audit ==
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During the audit, the two auditors meet with the bookkeeper
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During the audit, the two auditors meet with the book keeper
with all the financial records.
with all the financial records.
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* the totals of the income and expense sheet add up
* the totals of the income and expense sheet add up
* the difference between the audit year's and previous year's balance sheet is the difference of the audit year's income and expense
* the difference between the audit year's and previous year's balance sheet is the difference of the audit year's income and expense
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* the bank reconciliation statement matches the bank statement (compare {{link|Book Keeping Task/Monthly review}})
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* the bank reconciliation statement matches the bank statement
* any regular bills that show a current balance (e.g. phone bills) match the balance reported in the books
* any regular bills that show a current balance (e.g. phone bills) match the balance reported in the books
* all expenditures are authorized by either the budget or board meeting motion
* all expenditures are authorized by either the budget or board meeting motion
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== After the audit ==
== After the audit ==
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A copy of the auditors' report should be given to the bookkeeper and the board.
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A copy of the auditors' report should be given to the book keeper and the board.
Prior to or at the annual general meeting, the auditors' report (with the year end financial statements attached)
Prior to or at the annual general meeting, the auditors' report (with the year end financial statements attached)
should be sent
should be sent
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== Audits ==
== Audits ==
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* {{subpage|2018-2019}}
 
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* {{subpage|2017-2018}}
 
* {{subpage|2016-2017}}
* {{subpage|2016-2017}}
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* {{subpage|2015-2016}}
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* {{subpage|2015-2016}} missing
* {{subpage|2014-2015}}
* {{subpage|2014-2015}}
* {{subpage|2013-2014}}
* {{subpage|2013-2014}}

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