Editing Board of Directors/2018-01-02/Minutes
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__NOTOC__ | __NOTOC__ | ||
== Status of this document == | == Status of this document == | ||
- | This document is | + | This document is a draft. |
- | It has been adopted by the board | + | It has not yet been adopted by the board. |
- | + | ||
== Attending == | == Attending == | ||
Line 34: | Line 33: | ||
===Minutes=== | ===Minutes=== | ||
+ | # Minutes | ||
+ | ## Minutes of 2017-10-03 meeting (Rose) | ||
+ | ### Errors or Omissions | ||
+ | ### ''Suggested motion: Moved by Frank Melo, seconded by Igor Grujic that the minutes of the October 3, 2017 board meeting be adopted as (presented/amended). | ||
+ | ## Minutes of 2017-10-31 meeting (Rose) | ||
+ | ### Errors or Omissions | ||
+ | ### ''Suggested motion: Moved by Igor Grujic, seconded by Frank Melo that the minutes of the October 31, 2017 board meeting be adopted as (presented/amended). | ||
+ | ## Minutes of 2017-11-07 general meeting (Rose) | ||
+ | ### Errors or Omissions | ||
+ | ### ''Suggested motion: Moved by Brett Wuth, seconded by Frank Melo that the minutes of the November 7, 2017 general meeting be accepted as (presented/amended). | ||
+ | ## Minutes of 2017-12-05 meeting (Rose) | ||
+ | ### Errors or Omissions | ||
+ | ### ''Suggested motion: Moved by Igor Grujic, seconded by Frank Melo that the minutes of the December 5, 2017 board meeting be adopted as (presented/amended). | ||
- | + | == New Member Applications== | |
- | + | # Brett announced that we have 2 people who are interested in becoming members. | |
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=== Administrators Report === | === Administrators Report === | ||
- | + | # Financial | |
- | + | ## Financial Statements (Rose) | |
- | + | ##: ''Suggested motion: Moved by Frank Melo, seconded by Igor Grujic that the Financial Statements be accepted as information. | |
- | + | ## Approval of cheques over $500 or outside budget (Rose, 18:12, 3 min) | |
- | + | ##: ''Suggested motion: Moved by Frank Melo, seconded by Igor Grujic that payment of $718.24 to Rocky Mountain Mechanical for Service to the White Ford F700 be approved. | |
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- | === | + | === Provincial SAR === |
- | + | ||
- | + | Brett reported that the member organizations meet in Drayton Valley on October 21 to address the audit controversy. | |
- | + | Brett attended representing Pincher SAR. | |
+ | The member organizations decided not to seek a more formal audit. | ||
+ | Instead they required the board to develop policies in several areas that should prevent a recurrence of the issue. | ||
- | + | The SAR Alberta President has resigned, 6 months into the 2 year term. | |
- | + | The Vice President, David Kaufman, automatically succeeds as President. | |
+ | However he is seeking ratification of his new position from the membership | ||
+ | or will resign to force a byelection at the April AGM. | ||
- | + | Pincher SAR along with many other groups received a letter titled | |
- | + | "#metoo in our backyard" which highlighted a statement that sexual | |
- | + | assault, harassment and bullying could occur between SAR volunteers | |
- | + | in Alberta. Brett and Cindy will prepare a response. | |
- | + | ||
- | + | ||
- | + | ||
- | === | + | === CRG / RCMP === |
- | + | ||
- | + | January 2018 will mark 1 year since Pincher SAR split up into the | |
- | + | formal SAR group and the Community Response Group. Brett will meet | |
+ | next week with Wanda Burchert of the CRG and Jeff Feist for the RCMP | ||
+ | to review how the split has gone and how best to serve the needs of | ||
+ | the lost person. | ||
- | === | + | === Adminstrator's Report === |
- | + | The administrator's report was not available. | |
+ | === Financial Statements === | ||
+ | The financial statements were not available, having been delayed getting the year end's audit completed. | ||
- | === | + | === Audit=== |
- | + | The Auditors met with the Administrator on December 4. | |
+ | They requested some changes and anticipate completing the audit shortly. | ||
- | |||
- | |||
- | === | + | === Bank Signing Authorities === |
- | + | With new board members, we need to update our signing authorities at the bank. | |
- | + | Rose will arrange for the changes. | |
- | + | ||
- | + | ||
+ | '''Moved''' by Igor Grujic, seconded by Frank Melo that the signing authority on the Pincher Creek Search and Rescue Society's bank accounts at the Alberta Treasury Branch be any two of | ||
+ | * Igor Grujic (Treasurer) | ||
+ | * Rose Bonertz (Administrator) | ||
+ | * Brett Wuth (President) | ||
+ | * Cindy Mauthe (Director-at-Large) | ||
+ | '''Carried.''' | ||
+ | |||
+ | === Approval of cheques over $500 or outside budget === | ||
+ | |||
+ | '''Moved''' by Brett Wuth, seconded by Igor Grujic that payment of $766.40 to Rose Bonertz for administrator's services in the months of September and October be approved. | ||
+ | '''Carried.''' | ||
+ | |||
+ | '''Moved''' by Brett Wuth, seconded by Igor Grujic that payment of $1,432.50 to Rose Bonertz for administrator's services in the month of November be approved. | ||
+ | '''Carried.''' | ||
+ | === Year's Plan === | ||
+ | |||
+ | The board reviewed the year's plan of major activities. Last year the board was unable to meet during the summer. | ||
+ | This year it will move the budgeting process up 2 months, so that it can be completed by the August deadline, | ||
+ | but will still schedule meeting in the summer in case the process is not complete. | ||
+ | |||
+ | === Training === | ||
+ | Brett outlined a training schedule for the year. | ||
+ | Tonight is training on using the wiki. Next month is first aid scenarios. | ||
+ | December 23 is a snowshoe into Lille. | ||
+ | |||
+ | Brett attended the CSA workshop in Drayton Valley on November 3. | ||
+ | There was good material included on adult education techniques. | ||
+ | |||
+ | LASARA and Pincher SAR are in discussions about reworking the SAR Basics course | ||
+ | to assess and recognize existing competencies. | ||
+ | The board requested that changes not create too condensed learning for novices. | ||
+ | |||
+ | === Fundraising === | ||
+ | The MD and Town have approved the full funding request for 2018 that we submitted in 2016. | ||
+ | |||
+ | Shell has approved the full Social Investment Fund request. | ||
+ | |||
+ | We've applied to the OFC for the provincial training grant and should hear back in the new year. | ||
+ | |||
+ | We need to apply for the Shell Community Service Fund grant by the end of the year. | ||
+ | |||
+ | === Equipment === | ||
+ | The Equipment Committee needs a new chair. | ||
+ | |||
+ | Frank reported that the Mobile Command Post is not producing enough heat in the cabin to easily clear the windscreen. | ||
+ | |||
+ | === Call-Out === | ||
+ | |||
+ | Nichole has volunteered to assist the Call-Out Team. | ||
+ | |||
+ | === Strategic Planning === | ||
+ | The Board reviewed the plan for increasing participation and recruiting new members. | ||
+ | Brett will update the plan. | ||
=== Adjournment === | === Adjournment === | ||
- | Next Board Meeting: | + | Next Board Meeting: January 2, 17:30 |
- | '''Moved''' by | + | '''Moved''' by Brett Wuth, seconded by Igor Grujic to adjourn. '''Carried.''' |
Adjourned at 18:55. | Adjourned at 18:55. |