Editing Board of Directors/2020-06-02/Minutes

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== Status of this document ==
This document is NOT official. This document has been adopted by the board at the {{link|Board of Directors/2020-07-07}} meeting. It can be amended at any board meeting.

== Attending ==
* {{member|Igor Grujic}} (President)
* {{member|Nata de Leeuw}} (Director at Large)
* {{member|Denis Hache}} (Director at Large)

* {{member|Sabrina Ryans}} (Administrator)

*Regrets: 
*{{member|Brett Wuth}} (Secretary/Treasurer)
* {{member|Nicholas Morantz}} (Director at Large)

==Meeting==

===Call to Order===
The meeting was called to order Igor Grujic at 1820. Sabrina Ryans recorded minutes.

===Agenda===
'''Moved''' by Igor Grujic, seconded by Nata de Leeuw that the Agenda be adopted as presented. Carried.

===Minutes===
'''Moved''' by Nata de Leeuw, seconded by Igor Grujic that the minutes of the 2020-05-05, 2020-05-19 and 2020-05-24 board meetings be adopted as presented. Carried.

===New Member Applications===
'''Action:''' Sabrina will look into BackCheck vs RCMP vulnerable sector check to see if BackCheck will work as an option for PCSAR. 
* noted that a potential member had issues with the Vulnerable Sector Check letter provided by PCSAR. Action: Sabrina will review the current letter with local RCMP.

===Incidents===
*Concerns were raised about the accuracy of the call-out lists. '''Action:''' Denis will follow up with PrePlan Committee members and report back.

===Administrator's Report===
* D4H updates needed - Action: Sabrina will look into details and discover who has been managing this and what we are missing.
* New member package review
* OFC Training Grant report

===Financial===
 
''' Moved''' by Igor Grujic, seconded by Nata de Leeuw that the Financial Statements be accepted as information. Carried.

'''Moved''' by Igor Grujic, seconded by Nata de Leeuw that payment of $833.82 to 645858 AB Ltd. for administrator's services for the period of April 16 to May 15, 2020 be approved. Carried

'''Moved''' by Igor Grujic, seconded by Denis Hache that payment of $2,184.70 to Wildsoft Consulting for SAR Basics February 2020 be approved. Carried.

===Functional Area Reports===
'''Liaison''' 
* PCREMO will be taking over the phone line. Nata de Leeuw remains as the main liaison with PCREMO along with Lynn Keeler

'''Fundraising'''
* Training grant report is due at the end of June 2020. Action: Sabrina will be starting work on it June 9th.

'''Training'''
* Nata & Sabrina will meet next week to discuss training options within COVID guidelines.

'''Membership'''
* Nothing to Report

'''Equipment'''
*'''Action:''' Igor will discuss potential purchases for the Command Post with Norm.
*Noted that inventory has not been done in a while. Discussed that it might be good to use a summer training night, along with assisting members with familiarization.
* '''Action:''' Sabrina will send an email indicating July 7, 2020 training & inventory.
*'''Action:''' Igor will look at what we have in inventory and assist with what documentation is needed.

'''Pre-Plan'''
*see note under 'incidents'

'''Technical Rescue'''
*nothing to report

'''Audit'''
*Auditors met at the end of May and are just wrapping up some final details before signing off. It should be completed by June 15, 2020.

===Action Item Review and Update===
Covered during the meeting.

===Strategic Planning===
*Action: Sabrina will set up a google sheet and list for each board member to contact current members and confirm that they would like to be active during COVID-19 and remain a member of PCSAR.

===Adjournment===
'''Moved''' by Nata de Leeuw, seconded by Igor Grujic to adjourn.  
*Meeting was adjourned at 1930.
*Next Board Meeting: July 7 2020 at 1730hr via GoToMeeting.

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@@ Line 77: / Line 77: @@
 ===Strategic Planning===
-*COVID-19 response would be a good time to confirm with members their contact information and get a verbal or written confirmation from members on if they would we willing to attend a call out.
+*Action: Sabrina will set up a google sheet and list for each board member to contact current members and confirm that they would like to be active during COVID-19 and remain a member of PCSAR.
-*'''Action:''' Sabrina will set up a google sheet and list for each board member, to contact members and confirm that they would like to be active during COVID-19 and remain a member of PCSAR.
 ===Adjournment===