General Meetings/2015-11-03

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{{Meeting/Header}}
{{Meeting/Header}}
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== Announcement ==
 +
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'''Annual General Meeting
 +
 +
'''Pot Luck Social, meeting and 20th Anniversary
 +
 +
'''Tuesday, November 3rd
 +
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'''PC Fire Hall
 +
 +
'''18:00
 +
 +
Please come out and visit with friends, enjoy great food, catch up on what
 +
has been happening with PCSAR and what is envisioned for the future. There
 +
will be a brief meeting to adopt last year's AGM minutes, adopt the
 +
2014-2015 financial statements and to elect this year's board.
 +
 +
This year is PCSAR's 20th anniversary of serving our community. What an
 +
accomplishment! To all of our current and past members, a huge thank you
 +
from the residents of the Pincher Creek community and surrounding area.
 +
Throughout these past 20 years of building our organization we have
 +
undertaken many searches, some with joyous outcomes and some with very
 +
heartbreaking outcomes. It takes a special person who will volunteer their
 +
time and skills to help others in a time of need. Once again, thank you to
 +
all members.
 +
 +
Guests, friends, family, past members and members of other groups all welcome.
 +
 +
We hope to see you at this years AGM. For more information please contact
 +
us at 855-727-6825 ext 3 or email pcsar@castrov.cuug.ab.ca
 +
== Booking ==
== Booking ==
{{Meeting/Booking}} <!-- Don't remove this line -->
{{Meeting/Booking}} <!-- Don't remove this line -->
Line 16: Line 47:
== Agenda ==
== Agenda ==
{{Meeting/Agenda}} <!-- Don't remove this line -->
{{Meeting/Agenda}} <!-- Don't remove this line -->
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* {{subpage|Agenda}}
== Handouts ==
== Handouts ==
{{Meeting/Handouts}}
{{Meeting/Handouts}}
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* President's Report
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* {{subpage|President's Report}} (oral)
* Minutes from 2014-11-04 AGM {{link|Image:AGM Minutes 2014-11-04.pdf}}
* Minutes from 2014-11-04 AGM {{link|Image:AGM Minutes 2014-11-04.pdf}}
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* Minutes from {{link|General Meetings/2015-09-01}} General Meeting
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* Minutes from {{link|Image:2015-09-01 minutes.rtf}}
* Financial Statements {{link|Image:Fianancial Statements 2014-08-15 to 2015-08-31.pdf}}
* Financial Statements {{link|Image:Fianancial Statements 2014-08-15 to 2015-08-31.pdf}}
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* 2013-08-16 to 2014-08-15 Audit Report {{link|Image:Auditor's Report for 2013-2014 fiscal year.pdf}}
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 +
 
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We only need a few copies of these documents, not one for every attendee.
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* [[Bylaws/Consolidated|Bylaws]] (about 5 copies)
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* [[Board of Directors/President/Job Description|President Job Description]] (about 3 copies)
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* [[Board of Directors/Vice President/Job Description|Vice President Job Description]] (about 3 copies)
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* [[Board of Directors/Secretary/Job Description|Secretary Job Description]] (about 3 copies)
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* [[Board of Directors/Treasurer/Job Description|Treasurer Job Description]] (about 3 copies)
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* [[Board of Directors/Directors at Large/Job Description|Director at Large Job Description]] (about 6 copies)
== Minutes ==
== Minutes ==
{{Meeting/Minutes}}
{{Meeting/Minutes}}
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* {{subpage|Minutes}}
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* {{link|Image:Members:2015-11-04 14 10 23u-scan.pdf}}
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* {{link|Image:Members:2015-11-04 14 11 19u-scan.pdf}}
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== Expenses ==
== Expenses ==
{{Meeting/Expenses}}
{{Meeting/Expenses}}

Current revision

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Contents

[edit] Announcement

Annual General Meeting

Pot Luck Social, meeting and 20th Anniversary

Tuesday, November 3rd

PC Fire Hall

18:00

Please come out and visit with friends, enjoy great food, catch up on what has been happening with PCSAR and what is envisioned for the future. There will be a brief meeting to adopt last year's AGM minutes, adopt the 2014-2015 financial statements and to elect this year's board.

This year is PCSAR's 20th anniversary of serving our community. What an accomplishment! To all of our current and past members, a huge thank you from the residents of the Pincher Creek community and surrounding area. Throughout these past 20 years of building our organization we have undertaken many searches, some with joyous outcomes and some with very heartbreaking outcomes. It takes a special person who will volunteer their time and skills to help others in a time of need. Once again, thank you to all members.

Guests, friends, family, past members and members of other groups all welcome.

We hope to see you at this years AGM. For more information please contact us at 855-727-6825 ext 3 or email pcsar@castrov.cuug.ab.ca

[edit] Booking

Meeting location, date, time and duration.

  • Email notice of upcoming AGM sent out late summer
  • Venue:
    • PC Fire Hall
    • Tuesday, November 3, 2015
    • 18:00 to 21:00
    • Pot Luck Social, Business meeting, 20th PCSAR Anniversary

[edit] Participants

List who should participate and indicate for each person whether they've been invited, have confirmed or declined, and attended.

  • All members invited via phone calls, emails and/or mail-outs

[edit] Agenda

Purpose of meeting or detailed agenda.

[edit] Handouts

Any related documents distributed before or during the meeting.


We only need a few copies of these documents, not one for every attendee.

[edit] Minutes

Rough notes or formal minutes of the meeting.

[edit] Expenses

Receipts related to the meeting.

[edit] To do

Record things that are yet to be done in preparation or conclusion of this event.

  • Update list of board members after AGM and ensure it is sent to all interested parties (Administrator).
  • Transcribe minutes and send to all members via email, posting on wiki.
  • Adjust signing authority at ATB. No motion by Board necessary as there is a motion on file Image:AGM Minutes 2014-11-04.pdf #8
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