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Minutes of the 2016-11-01 Annual General Meeting of
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Annual General Meeting/2016-11-01/Minutes
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the Pincher Creek Search and Rescue Society
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== Status of this Document ==
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For: Pincher Creek Search and Rescue
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These minutes are in official form. They have been adopted at the 2017-11-07 General Meeting.
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These minutes are in Draft form. They have not yet been adopted at General Meeting
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== Participants ==
 
In Attendance: Brett Wuth, Igor Grujic, Cindy Mauthe-Drake, Susanna MacGarva, John MacGarva, Frank Melo, Claus Burchert
In Attendance: Brett Wuth, Igor Grujic, Cindy Mauthe-Drake, Susanna MacGarva, John MacGarva, Frank Melo, Claus Burchert
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== Call to Order ==
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1. Called to Order at 19:00 on November 1,2016-11-06
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Called to Order at 19:00 on November 1, 2016-11-01.
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Quorum was established. Minutes were recorded by Susanna MacGarva.
Quorum was established. Minutes were recorded by Susanna MacGarva.
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== Agenda ==
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2. Agenda
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'''Motion:''' Moved by Matt Lynch, seconded by Claus Burchert that the Agenda be adopted as presented. Carried
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Motion: Moved by Matt Lynch, seconded by Claus Burchert that the Agenda be adopted as presented. Carried
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==Past Minutes ==
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3. Minutes
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Minutes of 2015-11-03 Annual General Meeting
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1. Minutes of 2015-11-03 Annual General Meeting
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Motion: Moved by Matt Lynch, seconded by Claus Burchert that the minutes of the November 3, 2016 Annual General Meeting be adopted as presented.
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'''Motion:''' Moved by Matt Lynch, seconded by Claus Burchert that the minutes of the November 3, 2016 Annual General Meeting be adopted as presented.
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Carried
Carried
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2. Minutes of 2015-12-01General Meeting/Minutes
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Motion: Moved by Matt Lynch, seconded by Igor Grujic that the minutes of the December 1, 2015 meeting be adopted as presented. Carried
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Minutes of 2015-12-01 General Meeting
 
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'''Motion:''' Moved by Matt Lynch, seconded by Igor Grujic that the minutes of the December 1, 2015 meeting be adopted as presented. Carried
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4. President reviewed the schedule of upcoming events for November 2016.
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Nov 5,16 Lethbridge mock using night searching techniques.
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Nov 12,16 Monthly hike into Porcupines Hills
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Nov 17,16 Rope practice
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Nov 19,16 Mock Search, Waterton Park personnel are planning to join in; Jessie Gawne from RCMP will be attending.
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== Training Announcements ==
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5. Presidents Report (oral)
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President reviewed the schedule of upcoming events for November 2016.
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Club is rebuilding slowly, challenge has been to manage the requirements that are coming out of the OFC, and Province. We have a core SAR group to meet the Provincial acceptations and will be forming a Community Response Group for those that still want to be involved with search and rescue but do not meet the new requirements.
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Next year we will move forward to start implementing these measures and form the “Community Response Group Society”. Brett said he expects that about 50% of our current membership will move into this group. The Town would like these two groups to be able to assist in “disaster response situations”. The plan is to have the Community Response in place by Jan 1,2017, with the formal SAR Group running both groups. PCSAR has a President, Vice President, Secretary, Treasurer, and Directors at Large. The Community Response Group will run with just a President, and Secretary/Treasurer. The model for using this group will be that the “Group” is never tasked, only individuals from this group will be tasked. Like a “Spontaneous Searcher”.
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Of course there is the hope that the members of the Community Response Group will become more interested, and complete the requirements for joining the core SAR Group.
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Nov 5, 2016 Lethbridge mock using night searching techniques.
 
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Nov 12,2016 Monthly hike into Porcupines Hills
 
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Nov 17,2016 Rope practice
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5. National SAR Scene Conference attended by Matt Lynch reported as follows.
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Some of the other presentations were on: Lost Persons Behavior.
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Nov 19,2016 Mock Search, Waterton Park personnel are planning to join in; Jessie Gawne from RCMP will be attending.
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== President's Report ==
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The SAR group is rebuilding slowly. The challenge has been to manage the requirements that are coming out of the OFC, and SAR Alberta. We have a core SAR group set up to meet the Provincial expectations and will be forming a Community Response Group for those that still want to be involved with search and rescue but do not meet the new requirements.
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Next year we will move forward to start implementing these measures and form the “Community Response Group Society”. Brett said he expects that about 50% of our response capability will be from this group. The Town would like these two groups to be able to assist in “disaster response situations”. The plan is to have the Community Response in place by Jan 1, 2017, with the formal SAR Group providing the structural support for both groups. PCSAR has a President, Vice President, Secretary, Treasurer, and Directors at Large. The Community Response Group will run with just a President, and Secretary/Treasurer. The model for using this group will be that the “Group” is never tasked, only individuals from this group will be tasked, like a “Spontaneous Searcher”.
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Of course there is the hope that the members of the Community Response Group will become more interested, and complete the requirements for joining the core SAR Group.
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== SAR Scene ==
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National SAR Scene Conference attended by Matt Lynch reported as follows.
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Some of the other presentations were on: Lost Persons Behavior.
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Working with a volunteer board.
Working with a volunteer board.
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Russell Bruder did a good presentation on Snowmobile response.
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Russell Bruder did a good presentation on Quad training.
Rocky Mountain House did a good Rescue presentation. NB. They are MRA Certified. They are the only one in the province to be certified, and they have accomplished this on a shoe string budget.
Rocky Mountain House did a good Rescue presentation. NB. They are MRA Certified. They are the only one in the province to be certified, and they have accomplished this on a shoe string budget.
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Learning how the other teams do things and how to benefit from that.
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Learning how the other teams do things and how to benefit from that.
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Over all it was a good learning experience. Many in attendance were from the US. Next year’s conference is in Central Canada
Over all it was a good learning experience. Many in attendance were from the US. Next year’s conference is in Central Canada
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== Elections ==
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6. Elections:
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Motioned by Brett Wuth that the “Election officer” is Matt Lynch.
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'''Moved''' by Claus Burchert, seconded John MacGarva, that Matt Lynch operate as Election Officer, Carried
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Moved by Claus Burchert, seconded John MacGarva, that Matt Lynch operate as Election Officer,
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Carried
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President: Brett Wuth was elected by acclamation.
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Vice President: no one was nominated
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Secretary/Treasurer: Igor Grujic was elected by acclamation.
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Directors at Large: John MacGarva and Frank Melo were elected by acclamation.
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1. President, Brett Wuth was elected by acclamation
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2. Vice President no one was nominated
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3. Secretary /Treasurer was elected by acclamation Igor Grujic
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4. Directors at Large was elected by acclamation John MacGarva, and Frank Melo
At this time there was no one elected to stand as President or Secretary/Treasurer for the soon to be formed Community Response Group.
At this time there was no one elected to stand as President or Secretary/Treasurer for the soon to be formed Community Response Group.
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An email will be sent out to group to ask if anyone will let their name stand for Vice President of our SAR group and will let their name stand as President, and Secretary/Treasurer for the Community Response Group.
An email will be sent out to group to ask if anyone will let their name stand for Vice President of our SAR group and will let their name stand as President, and Secretary/Treasurer for the Community Response Group.
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7. This year’s Audit is being completed by Adam Grose and Cindy Mauthe-Drake.
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== Audit ==
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8. Call for Committee Volunteers:
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This year’s audit is being completed by Adam Grose and Cindy Mauthe-Drake.
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Membership: Recruiting and Social Cindy Mauthe-Drake
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Preplan: Matt
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== Committees ==
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Training: Claus Burchert . Cindy Mauthe-Drake ==
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Call for Committee Volunteers:
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Membership: (Recruiting and Social) Cindy Mauthe-Drake
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Preplan: Matt
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Training: Claus Burchert . Cindy Mauthe-Drake
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Equipment: Bill Forsyth, Nichole Boissonneault will cover monthly maintenance of radios and batteries. Brian Balak (present Equip. Chair) is off to California until the end of February
Equipment: Bill Forsyth, Nichole Boissonneault will cover monthly maintenance of radios and batteries. Brian Balak (present Equip. Chair) is off to California until the end of February
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Call out: Sue Neumann and Pat Neumann
Call out: Sue Neumann and Pat Neumann
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Fundraising: Igor Grujic
Fundraising: Igor Grujic
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Technology: Matt Lynch, and Brett Wuth
Technology: Matt Lynch, and Brett Wuth
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Prevention: currently a program called “Adventure Smart” offered by the Girl Guides, is presented by Sue Neumann
Prevention: currently a program called “Adventure Smart” offered by the Girl Guides, is presented by Sue Neumann
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9. Adjournment:
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== Adjournment ==
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The next Annual General meeting is scheduled for November 6, 2017 at 18:00.
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The next Annual General meeting is scheduled for November 7, 2017 at 18:00.
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Motion: Moved by Matt Lynch, seconded by Igor Grujic to adjourn at 19:50 Carried.
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'''Moved''' by Matt Lynch, seconded by Igor Grujic to adjourn at 19:50 Carried.
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