Editing Membership Database/Editing

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The [[Membership Database]] is edited by {{member|Sabrina Ryans}}.
Other people that have done this task: {{member|Rose Bonertz}}, {{member|Susanna MacGarva}}, {{member|Diann Piwek}}, [[Dick Burnham]], [[Adam Grose]], [[Brett Wuth]], {{member|Bob Costa}}.

== Process ==
=== Sources ===
Gather your list of changes that need to be made to the membership database:
* review any e-mails you may have received about updates
* Review the call-out list in the membership binder for changes
* Review the personnel records in the membership binder
* Review decisions of the board about membership statuses and newly approved members
** Any changes (e.g. an applicant becoming an associate member) should be ''added'', not deleting the old membership information.  This is a requirement of the Alberta Society Act.
* Collect the sign-in sheets from PCSAR incidents and events
** These may be passed directly to the Membership Coordinator/Administrator by the event organizer / Search Manager
** Some sheets may be left in the Membership Binder
** Rope Rescue and Swiftwater Rescue trainings are recorded in a binder marked "Joint Rope Rescue" on the ''ground'' floor of the Fire Hall in a bookshelf opposite the door to the washroom.
** Some committees record their attendance in the meeting records:
*** [[Preplan/Committee#Meetings|Preplan]]
*** [[Technology Committee#Meetings|Technology]]
=== Edit existing records ===
Edit the membership records on the secure part of the wiki.
* [[:Category:MemRecord|existing membership records]]
* See [[Membership Database/Format|formatting instructions]] for the kinds of changes to make.
* {{subpage|Attended a course}}

=== New Members and Applicants ===
* new members or applicants should be added in a similar fashion, namely
** On [[Special:MyPage|your personal page]], or in a [[Sandbox]] add the line:
**: <code><nowiki>* {{member|John Doe}}</nowiki></code>
**: using the person's name instead of <code>John Doe</code>.
** Follow the link to the new member's page.  You should be in the edit box, with a blank template ready to be filled in.
** Fill in the information and save the page.
** Further, when you get a new membership record form, I recommend that you keep the original in the binder (filed by name), so if for whatever reason I don't get to process the membership database, the new member can continue to update their original form as if it was a printed sheet.

=== Activities ===
Add any newly recorded activities to the [[Activities]] page.
=== Notification ===
Once you have completed the update of the Membership Database,
contact the [[Technology Committee#Communications|Technology Committee]] so they can [[Membership Database/Processing|process it]].

== D4H ==
[[User:Brett Wuth|Brett Wuth]] has abandoned development of a
java application for structured editing of the database using
a graphical user interface ([[MembershipDatabaseEditorTask]]).
Instead he is working on integrating [[D4H]].

==Tasks==
* receive changes
* type changes
* validate database: [[Validate Membership Database Task]]
== Log ==
See {{subpage|Log}}

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@@ Line 25: / Line 25: @@
 === New Members and Applicants ===
 * new members or applicants should be added in a similar fashion, namely
-** If information on the new member is received by e-mail, print it.
-** Place the original form or the printed e-mail in the membership binder.  Keep it there until the personnel record is printed to replace it.  That way if there is a delay in printing, the member can continue to update this draft document.
 ** On [[Special:MyPage|your personal page]], or in a [[Sandbox]] add the line:
 **: <code><nowiki>* {{member|John Doe}}</nowiki></code>
@@ Line 32: / Line 30: @@
 ** Follow the link to the new member's page.  You should be in the edit box, with a blank template ready to be filled in.
 ** Fill in the information and save the page.
+** Further, when you get a new membership record form, I recommend that you keep the original in the binder (filed by name), so if for whatever reason I don't get to process the membership database, the new member can continue to update their original form as if it was a printed sheet.
 === Activities ===